FACILITIES MANAGER - 72001486

State of Florida; Fort Lauderdale (FL); On-site; USD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a Facilities Manager to oversee maintenance and service programs for their Fort Lauderdale location. This role involves supervising a team, ensuring the efficient operation of facility systems, and maintaining safety standards. The ideal candidate will have extensive experience in facilities management, strong leadership skills, and a commitment to excellence. Join a dedicated team that values your contributions and offers a comprehensive benefits package, including health coverage and retirement options. This is a fantastic opportunity to make a significant impact in a dynamic environment.

Benefits

Comprehensive Health Coverage

Retirement Options

Tuition Waiver Program

Paid Leave

Flexible Work Hours

Qualifications

• 5+ years of experience in facilities management of commercial facilities.
• Knowledge of safety procedures and building maintenance methods.
• Ability to manage maintenance and construction programs.

Responsibilities

• Supervises and directs building maintenance and service programs.
• Responsible for maintenance of HVAC systems and security.
• Conducts inspections and ensures compliance with safety regulations.

Skills

Facilities Management

Supervisory Skills

HVAC Systems

Safety Procedures

Problem Solving

Communication

Project Management

Education

High School Diploma

Bachelor's Degree in a related field

Tools

E-Procurement System

Building Automation Systems

Job description

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The State Personnel System is an E-Verify employer. For more information click on ourE-Verify Website .

Requisition No:842449

Agency: Management Services

Working Title: FACILITIES MANAGER - 72001486

Divisionof Real Estate Development and Management

State of Florida Department of Management Services

This position is located in Ft. Lauderdale, FL.

Position Overview and Responsibilities:

The incumbent in this position supervises, directs & maintains a building maintenance security & service program for the North Broward Reginal Service Center. Included are the facility systems, such as heating, air conditioning, ventilation, plumbing, electrical, electric/pneumatic controls, including maintenance service contracts. This includes elevators, fire sprinkler systems & computers. In addition, this position is required to independently recommend employees to be hired, perform personnel evaluations and intiate purchase requests. This position is responsible for directing and supervising others in the proper safety procedures for the task at hand.

Maintenance Supervisory Duties:

• Supervises, directs and/or performs preventative maintenance & recurring maintenance, inspect, study & analyze unsatisfactory characteristics of the facilities & systems.
• Determines & evaluates possible approaches in terms of attainment of objectives & make maintenance changes needed to overcome deficiencies or secure improvement.
• Responsible for directing & maintaining operations and cleaning of the facility.
• Supervises subordinates in their daily responsibilities - organizing, planning and directing them in the operation and maintenance of equipment - including repairs, painting and general building maintenance.
• Maintains computerized HVAC systems, security systems and operates emergency generator and UPS system.
• Acts as representative for the State of Florida in overseeing the custodial contract operations as well as the security contract operations of the facility.
• Assures services meet the requirements of the specification of the contract - responsible for checking performance, controlling the performance of services so they meet or exceed the requirements of the specificaitons and contractural obligations.
• Confers with supervisory personnel and subcontractors engaged in planning and executing work procedures, coordinating various phases of services.
• Confers with supervision to improve methods.
• Oversees the organization, scheduling and implementation of services. Inspection of irrigation systems, parking lots, exterior lighting, general condition of walkways, drives, patios and parking garages.
• Keeps abreast of new products and techniques in the maintenance field and transfers these techniques, where applicable, into actual operation within the building.

Adminstrative/Public Relations Duties:

• Keeps supervisor fully informed regarding work-related activities, relevant issues, upcoming events and potential problems.
• Provides appropriate personnel, paperwork and documentation to the Regional Operations Office, Central office, Personnel office and other agency offices as required.
• Maintains and prepares necessary Facility Maintenance reports, stock records and requisitions those materials required to operate, repair and maintain buildings and equipment.
• Follows established rules, regulations and procedures for attendance and leave, travel reimbursements, appointment procedures, affirmative action and invoice processing.
• Performs weekly inspections to include inspection of fire equipment, smoke detectors, alarms and flow switches, computer systems and their operation.
• Ensures requests of leave are submitted and approved in accordance with established rules and Division procedures.
• Trains and evaluates subordinate personnel on safety awareness, hazardous chemicals, proper care and use of equipment, periodic review of policies and procedures to reinforce consistent level of service.
• Ensures subordinate personnel attend necessary training within designated time frames. Meets regularly with subordinate personnel to discuss policies and procedures, work assignments, safety meetings and Division issues and goals.
• Addresses performance issues promptly and uses progressive and corrective action to resolve employee performance problems.
• Updates, discusses and presents peer review, supervisory review and career pathing forms, position descriptions and office procedures to subordinate staff.
• Adheres to new State and Federal Regulations such as DER Insurance regulations - including Workers Compensation, on-site contractors work force, safety and health compliance on-site.
• Prepares cost estimates of repair for maintenance or renovations for preparation of annual maintenance budget and/or tenant use as requested.
• Review specifications and drawings prepared by architects and engineers for accuracy and completeness and for functional requirements.

Procurement Duties:

• Responsible for procuring labor and materials using E Procurement system and State VISA Purchasing Card. Must adhere to both State and internal guidelines.
• Responsible for ensuring proper quotes for project services and material following appropriate internal and state guidelines.
• Responsible for proper approval and funding prior to purchasing card purchases.

Knowledge, Skills, and Abilities:

• Knowledgeofthe procedures and methods used in physical plant maintenanceandrepair, building construction or maintenance or grounds maintenance.
• Knowledgeof safety procedures.
• Skilledin using tools appropriate to the assigned areas.
• Abilityto utilize problem solving techniques.
• Abilitytounderstand and apply applicable rules, regulations, policiesandprocedures.
• Ability to prioritize workload.
• Abilitytomanage a maintenance and construction program.
• Ability to establish and maintain effective working relationships with others.
• Abilitytocommunicate effectively verbally and in writing.
• Ability to plan, organize and direct program activities.
• Ability to supervise the application of newly marketed building products.
• Ability to research and understand new technology pertaining to buildingconstruction.
• Abilityto model behaviors of Accountability, Communication, Empowerment, Flexibility, Integrity, Respect, Teamwork.

Minimum Qualifications:

• Minimum of five years' experience in facilities management of commercial facilities.
• Minimum of two years’ supervisory experience.
• Must be available afterhours for call backs or shift work at night, on weekends and state holidays when necessary.
• Must be physically able to climb multiple flights of stairs, climb a ladder, reach overhead, work from heights, bend at the waist, kneel and crouch, be able to work near loud noises and electrical equipment, work in basements, tight spaces, on rooftops. Prolonged periods of time walking, standing, bending, climbing, and exerting up to 30 pounds of force frequently.
• Valid and applicable driver’s license is required.

Preferred Qualifications:

• Previous experience managing service contracts; custodial services a plus.
• Project management experience in the construction field.
• More than two years’ experience using Siemens APOGEE Insight, Tridium Niagara, KMC Total Control, or another building automation system.
• Experience with installation, start-up, service, and repair experience with industrial HVAC equipment and/or experience with fire alarm systems and panels.

The Benefits of Working for the State of Florida:

State of Florida employees enjoy top tier benefits offerings including comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out of pocket contributions. State employees also enjoy the option of selecting between two retirement options, including the FRS Pension Plan and the FRS Investment Plan. As an additional benefit, state employment affords you the opportunity to take part in the tuition waiver program within the state university and community college systems. For a more complete list of benefits, please click https://www.mybenefits.myflorida.com/ .

Our Organization and Mission:
Under the direction of Governor Ron DeSantis, Secretary Pedro Allende and DMS’ Executive Leadership Team, the Florida Department of Management Services (DMS) is a customer-oriented agency with a broad portfolio that includes the efficient use and management of real estate, procurement, human resources, group insurance, retirement, telecommunications, fleet, and federal property assistance programs used throughout Florida’s state government. It is against this backdrop that DMS strives to demonstrate its motto, “We serve those who serve Florida.”

Special Notes:
DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses:
[e-mail]
[e-mail]
An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at [phone]. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
Successful completion of background screening will be required for this position.

Additional background screening may be required by tenant agencies based on position assignments or access requirements.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location:

FORT LAUDERDALE, FL, US, 33301 FT LAUDERDALE, FL, US, 33316 FORT LAUDERDALE, FL, US, 33315 FT LAUDERDALE, FL, US, 33311 FT LAUDERDALE, FL, US, 33304 FT LAUDERDALE, FL, US, 33314 FT LAUDERDALE, FL, US, 33309

Nearest Major Market: Fort Lauderdale
Nearest Secondary Market: Miami

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time