Facilities Manager (59808)

Sacred Heart Schools, Atherton; Atherton (CA); On-site; USD 115,000 - 145,000; Full time

Benefits offered by this job

Generous retirement plan

Complimentary lunches

Paid time off (19-30 days annually)

On-site parking

Job summary

Sacred Heart Schools, Atherton is seeking a Facilities Manager to oversee custodial, groundskeeping, and maintenance operations. This leadership role requires at least five years of relevant experience, and the ability to ensure regulatory compliance and safe operations.

The ideal candidate will foster a collaborative work environment and manage multiple projects efficiently. Benefits include generous paid time off, complimentary lunches, and a retirement plan without employee contributions.

Qualifications

• Minimum of five years of experience in facilities, operations, or property management.
• Strong knowledge of applicable OSHA/Cal‑OSHA regulations.

Responsibilities

• Oversee day-to-day leadership of custodial and maintenance staff.
• Develop maintenance programs for all building systems.
• Maintain compliance with safety and environmental regulations.

Skills

Leadership

Project management

Budgeting

Communication

Education

High school diploma or equivalent required

Associate or bachelor's degree in facilities management preferred

Tools

Microsoft Office

Computerized maintenance management systems (CMMS)

Job description

Why Work at Sacred Heart Schools, Atherton? Sacred Heart Schools, Atherton offers more than a job, it’s a chance to be part of a mission-driven community dedicated to shaping the next generation. Whether you’re coming from education or seeking a career change, you’ll find meaningful work in a collaborative, values-based environment.

Our school calendar supports strong work‑life balance while still reflecting the dedication our work requires. Staff receive 19 paid holidays annually, and faculty receive 30, along with extended time off in the summer. Both staff and faculty also receive PTO and sick time, allowing for flexibility and real opportunities to recharge.

We offer exceptional benefits, including a generous retirement plan that does not require employee contributions, along with complimentary lunches and on‑site parking to make your day‑to‑day experience easier.

Most importantly, Sacred Heart is a place of purpose and community, where employees can engage beyond their primary roles and contribute to an environment focused on growth, learning, and developing future leaders.

Position Title: Facilities Manager

Department: Operations

Reports To: Director of Operations

FLSA Classification: Exempt

FTE (Full-Time Equivalent): 100%

Schedule of Duties: 12‑Month

Salary: $115,000‑$145,000 annual

Position Purpose: Responsible for the day‑to‑day leadership of custodial, groundskeeping, building maintenance, and campus facilities operations. Oversees the maintenance, repair, regulatory compliance, capital improvements, and long‑term stewardship of all campus buildings, infrastructure, utilities, and building systems while providing a safe, efficient, and well‑maintained environment that supports the School’s educational mission.

Essential Functions

• Provide leadership, supervision, coaching, and performance management for Building Engineers, Custodians, Maintenance Mechanics, Groundskeepers, and other assigned staff, including scheduling, work assignments, timekeeping oversight, training, performance evaluations, corrective action, and professional development.
• Provide direct supervision, coaching, scheduling, performance management, and development of Building Engineers, Custodians, Maintenance Mechanics, Groundskeepers, and other assigned staff.
• Direct daily campus operations, including work order prioritization, event set‑ups, preventive maintenance, custodial services, grounds maintenance, and building repairs.
• Develop, implement, and continuously improve preventive and predictive maintenance programs for all building systems, including HVAC, electrical, plumbing, elevators, fire/life safety systems, irrigation, fleet, and related infrastructure.
• Plan, coordinate, and oversee campus repair, renovation, deferred maintenance, and capital improvement projects from planning through completion while minimizing disruption to school operations.
• Develop scopes of work, solicit and evaluate bids, negotiate vendor proposals, oversee contractors and consultants, and monitor quality, safety, and contract compliance.
• Maintain responsibility for the work order management process, monitor completion metrics, and identify operational improvements that enhance service delivery.
• Assist in developing and managing operating and capital budgets; monitor expenditures, review invoices, and identify cost‑saving opportunities while maintaining high service standards.
• Maintain accurate records of building systems, equipment, warranties, maintenance history, inspections, permits, and replacement schedules to support long‑term asset planning.
• Ensure compliance with applicable OSHA/Cal‑OSHA, fire/life safety, environmental, accessibility, and local, state, and federal regulations. Maintain required documentation and inspection records.
• Lead safety initiatives for the Operations Department, ensuring employee safety training, PPE compliance, hazard identification, and safe work practices.
• Serve as a key member of the School’s emergency response team by coordinating facilities support during emergencies, utility outages, severe weather, and other operational disruptions.
• Partner with school leadership, HR, academic departments, Athletics, and Event Services to support special events, performances, graduations, summer programs, and other campus activities.
• Provide regular reports to leadership regarding facility conditions, deferred maintenance, operational risks, capital planning priorities, and significant maintenance activities.
• Represent the School professionally with employees, parents, vendors, contractors, consultants, and public agencies.
• Perform other duties as assigned.

Qualifications

• A demonstrated commitment to the educational philosophy of Sacred Heart Schools as articulated in the Goals and Criteria, and the ability to model professional behavior consistent with the School’s mission and values.
• High school diploma or equivalent required. Associate or bachelor’s degree in facilities management, construction management, engineering, business administration, or a related field preferred.
• Minimum of five years of progressively responsible experience in facilities, operations, construction, or property management, including supervisory responsibility. Experience in an educational or institutional setting preferred.
• Demonstrated experience leading and developing facilities, maintenance, custodial, grounds, or operations staff.
• Comprehensive knowledge of commercial building systems, including HVAC, electrical, plumbing, fire/life safety, irrigation, mechanical systems, and preventive maintenance practices.
• Experience managing vendors, contractors, maintenance projects, and capital improvements.
• Strong knowledge of applicable OSHA/Cal‑OSHA, fire/life safety, environmental, and other regulatory requirements related to facilities operations.
• Strong organizational, project management, budgeting, and problem‑solving skills, with the ability to manage multiple priorities.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with administrators, faculty, staff, parents, vendors, and contractors.
• Proficiency with Microsoft Office and facility‑related technology, such as computerized maintenance management systems (CMMS), work order systems, or building automation systems.
• Ability to work evenings, weekends, and respond to emergencies as operational needs require.
• Valid California driver’s license with an acceptable driving record. Bilingual English/Spanish preferred.

Physical Requirements And Work Environment

• View and operate a computer frequently and consistently, especially in the preparation of reports, crafting and responding to emails, viewing presentations, etc.
• Must be able to talk and hear to communicate effectively with school population.
• Must be able to travel safely and comfortably across 64‑acre campus.
• Exposed to a combination of normal office type environments, outdoors and shop environments.
• Must be able to comfortably and safely climb, bend, pull, reach, kneel, stoop and see for near and far work and safely use a ladder.
• Must be able to regularly and safely lift and carry up to 50 lbs. and on occasion, 75 lbs.