Facilities Manager 1 (PCN 251201)

State of Alaska; Anchorage (AK); On-site; USD 90,000 - 120,000; Full time

Job summary

The State of Alaska, Department of Transportation and Public Facilities, is seeking a Facilities Manager 1 in Anchorage to oversee contract administration, tenant coordination, and capital program execution within the Division of Facilities Services. The role requires strong competencies in contracting, budgeting, and project management within a public sector setting.

Based in Anchorage, this position supports statewide initiatives and collaborates with multiple regions to ensure safe,

Qualifications

• Budget administration principles: budgeting, accounting, reporting.
• Knowledge of materials, methods, and tools to construct/build.
• Facilities: equipment, safety, and operation of facilities.
• Partnering: developing networks and alliances across boundaries.
• Project Management: planning, coordinating, and managing projects and resources.

Responsibilities

• Manage day-to-day administration of facility contracts within DFS Central Region.
• Coordinate tenant improvements and smaller facility projects.
• Develop facility plans and coordinate operations.
• Provide support to Northern, Southcoast, and statewide initiatives, with larger projects under supervision.

Skills

Contracting/Procurement

Decision Making

Stakeholder Management

Budget Administration

Building & Construction

Project Management

Education

Equivalent combination of education and experience

Job description

Facilities Manager 1 (PCN 251201) in Anchorage, AK

This job class uses Competency Based minimum qualifications (MQs). Please read the Competency Based MQ instructions below to learn more.

ATTENTION ALASKA RESIDENTS ONLY!

The Department of Transportation and Public Facilities (DOT&PF), Division of Facilities Services is looking for a Facilities Manager 1 to help us Keep Alaska Moving!

Job Description

Facilities Manager(s) in the Division of Facilities Services provide development, direction, scoping, planning and project management functions to support facilities management, maintenance, and operations, new construction/renovation, and onsite tenant coordination activities involved in the management of facilities. Under general direction, manages day-to-day administration of all facility contracts within DFS’s Central Region responsibilities, works directly with occupying agencies, manages tenant improvements and smaller facility projects, and establishes and coordinates implementation of the approved capital program once funding is secured. Develops facility plans, coordinates facility operations, and provides assigned support to Northern Region, Southcoast Region, and statewide initiatives, with larger or complex projects remaining under the overall responsibility and approval authority of the supervising manager or a Facilities Manager 2.

Our organization, mission, and culture:

The State of Alaska Department of Transportation and Public Facilities’ mission is to Keep Alaska Moving. We are working toward a modern, adaptable, flexible transportation system that will be resilient as we tackle our challenges. We believe collaboration, communication, and coordination increase our ability to succeed. Creating teams that are focused on results, working together, and leveraging resources across our department, with community and private sector partnerships, increases our ability to accomplish our mission and serve Alaskans.

Benefits of joining our team:

Joining the Alaska Department of Transportation & Public Facilities (DOT&PF) offers an array of benefits, with career growth opportunities at the forefront. As an integral part of Alaska's infrastructure development and maintenance, DOT&PF provides employees with a dynamic and diverse work environment where they can continually enhance their skills and climb the career ladder. The department values professional development, offering training programs and mentorship opportunities to help individuals expand their expertise and advance in their chosen fields. With the vast and unique challenges of Alaska's geography and climate, employees can work on groundbreaking projects that contribute to the state's growth, making the DOT&PF an ideal choice for those seeking a fulfilling and evolving career in transportation and public facilities.

The State of Alaska has a generous benefits package and an excellent retirement plan. Please see here for more information: https://doa.alaska.gov/dop/workplace/benefits/.

The DOT&PF core values are integrity, excellence, and respect. We support an environment focused on teamwork and collaboration to achieve results. We succeed in achieving our transportation mission through building credibility with our customers, stakeholders, and the public

Working environment you can expect:

This position is located in Anchorage, AK. Working at the Alaska Department of Transportation and Public Facilities (DOT&PF) offers a uniquely challenging and rewarding environment. With Alaska's diverse and expansive terrain, coupled with its extreme weather conditions, employees of the DOT&PF can work in various locations, including remote locations and urban centers, addressing a wide range of transportation needs. Their roles demand adaptability and resourcefulness as they maintain and improve roads, bridges, airports, ports, and public facilities in a state known for rugged terrain and extreme seasonal changes. This work not only presents professionals with a range of fascinating challenges but also allows them to contribute to developing and maintaining critical infrastructure against the backdrop of Alaska's breathtaking natural beauty, reflecting a strong commitment to safety and environmental responsibility. This position is located at the Atwood building at 550 W. 7th Ave in downtown Anchorage with ample parking on-site, and access to mostly everything you need in the beautiful downtown area from shopping, restaurants, hiking trails, and the waterfront. We are a fast-paced, team-oriented atmosphere and provide a diverse and flexible work environment where creative problem-solving and open minds are encouraged.

Who we are looking for:

• Contracting/Procurement: Knowledge of various types of contracts, techniques, or requirements (for example, Federal Acquisitions Regulations) for contracting or procurement, and contract negotiation and administration.
• Decision Making: Makes sound, well-informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change.
• Stakeholder Management: Knowledge of the concepts, practices, and techniques used to identify, engage, influence, and monitor relationships with individuals and groups connected to a work effort; including those actively involved, those who exert influence over the process and its results, and those who have a vested interest in the outcome (positive or negative).

Minimum Qualifications

The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class. They highlight the more general and customary knowledge, skills, abilities (KSAs), tasks, and behaviors used to describe the competency. They typically list expectations, as opposed to specific tasks, and are to be used only as parameters and guidelines. A competency’s description is not intended to exclusively define every KSA, task, and behavior needed to successfully meet the competency, but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation.

Please ensure your application (through work history, training, education, licenses, certifications, etc.) supports/demonstrates you possess the minimum required competencies for the job class.

• Budget Administration: Knowledge of the principles and practices of budget administration and analysis; including preparing, justifying, reporting on, and executing the budget; and the relationships among program, budget, accounting, and reporting systems.

• Building and Construction: Knowledge of materials, methods, and the tools to construct objects, structures, and buildings.

• Facilities: Knowledge of the physical, engineering, and experimental equipment and operational characteristics of facilities, and safety and equipment development designed to support activities.

• Partnering: Develops networks and builds alliances; collaborates across boundaries to build strategic relationships and achieve common goals.

• Project Management: Knowledge of the principles, methods, or tools for developing, scheduling, coordinating, and managing projects and resources, including monitoring and inspecting costs, work, and contractor performance.

Equivalent to those typically gained by: Any combination of preparatory post-secondary education and/or progressively responsible experience in facility management, public or business administration, planning, design, architecture, engineering, construction or maintenance, project or cost management, or a closely related field.

Definitions:
“Competencies” means a combination of interrelated knowledge, skills, abilities and behaviors that enable a person to act effectively in a job or situation.
“Typically gained by” means the prevailing, usual method of gaining the competencies expected for entry into the job.
“Training” and “education” in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.
“Progressively responsible” means indicating growth and/or advancement in complexity, difficulty, or level of responsibility.

Additional Required Information

NOTE: PLEASE READ THE FOLLOWING CAREFULLY

• Three (3) professional references, including name, job title, and current phone numbers.
• Valid driver`license is desired (not required).

ALASKA RESIDENTS ONLY Please be sure to check our residency definition to determine if you qualify.

SUPPLEMENTAL QUESTIONS

For your application to be evaluated you must answer the Supplemental Questions.

The State of Alaska (SOA) uses four levels of proficiency to measure and describe an applicant’s level of competence in applying certain behaviors, knowledge, skills, and abilities to accomplish a specific task. The four proficiency levels are: Mastery, Fluency, Literacy, and Discovery. You will need to rate your proficiency level for each competency listed in the supplemental questions.

EDUCATION

To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application or provided at the time of interview; if not, transcripts will be required before employment.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

WORK EXPERIENCE

If using work experience not already documented in your application, also provide the employer’s name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported, and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or [phone] in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

Contact Information

Name: Brent Fagerstrom, Division Operations Manager

Phone: [phone]

Email: [e-mail]

Phone [phone] (Statewide toll-free number) [phone] (Juneau and out-of-state callers)