Facilities Manager

Eurofins US Network; St. Louis (MO); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Comprehensive medical coverage

Life and disability insurance

401(k) with company match

Paid vacation and holidays

Job summary

Eurofins USA Medical Devices in St. Louis, MO is seeking a Facilities, Access, and Physical Security specialist to manage daily readiness, access control, badge issuance, and vendor coordination.

The role includes procurement support, equipment coordination, compliance and audits, and training, working with landlords, service providers, and internal teams to keep the site safe and fully operational.

Qualifications

• Procurement and sourcing skills to independently secure new vendors beyond standard channels.
• Accurate PO/invoice reconciliation and data integrity in procurement processes.
• Oversee building services and maintenance for safe and compliant operations.
• Ability to respond rapidly to urgent internal reports and coordinate contractors.

Responsibilities

• Manage daily facility readiness, access control systems and badge issuance.
• Coordinate core facility services such as janitorial, landscaping, snow removal, and water systems.
• Prepare facilities for delivery and installation of complex equipment and coordinate vendor communications.
• Maintain licenses, support inspections, and track maintenance activities (generators, backflow).
• Serve as primary liaison with landlords and service providers, manage service contracts.
• Complete invoice reconciliations, close-outs, and ensure timely ticket resolution.

Skills

Procurement & Strategic Sourcing

Financial Administration

Facility Operations Management

Crisis Management

Logistical Coordination

Stakeholder Management

Regulatory & Safety Compliance

Coupa (procurement software)

Tools

Coupa

Job description

St. Louis, MO, USA

Full-time

Company Description

Eurofins Scientific is an international life sciences company, providing a unique range of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat, to the water you drink, to the medicines you rely on, Eurofins laboratories work with the biggest companies in the world to ensure the products they supply are safe, their ingredients are authentic and labelling is accurate.

The Eurofins network of companies is the global leader in food, environment, pharmaceutical and cosmetic product testing and in agroscience Contract Research Organization services. It is one of the market leaders in certain testing and laboratory services for genomics, discovery pharmacology, forensics, advanced material sciences and in the support of clinical studies, as well as having an emerging global presence in Contract Development and Manufacturing Organizations. It also has a rapidly developing presence in highly specialized and molecular clinical diagnostic testing and in-vitro diagnostic products.

In over 30 years, Eurofins has grown from one laboratory in Nantes, France to 58,000 staff across a decentralized and entrepreneurial network of 900 laboratories in over 54 countries. Eurofins companies offer a portfolio of over 200,000 analytical methods to evaluate the safety, identity, composition, authenticity, origin, traceability and purity of biological substances and products.

2025, Eurofins generated total revenues of EUR € 7.296 billion, and has been among the best performing stocks in Europe over the past 20 years.

Job Description

Facilities, Access, and Physical Security

• Manage daily facility readiness, including access control systems and employee badge issuance

• Conduct routine property assessments to ensure cleanliness, safety, and operational readiness

• Coordinate core facility services such as janitorial work, landscaping, snow removal, and water systems

• Address minor facility issues promptly to maintain a productive work environment

Procurement and Purchasing Support

• Reconcile purchase orders and invoices, identifying and correcting billing or data discrepancies

• Collaborate with internal quoting and purchasing teams to source hard-to-find materials and equipment

• Negotiate pricing and manage orders with non-standard or specialized suppliers

• Respond to vendor inquiries related to order status and delivery timelines

Delivery and Equipment Coordination

• Prepare facilities for the delivery and installation of complex equipment by ensuring all utility and infrastructure requirements are met, including electrical, plumbing, HVAC, piping, and specialty gases

• Coordinate the relocation of existing instruments or equipment as departmental needs evolve

• Act as the primary liaison between vendors, building services, and internal teams during deliveries

Compliance, Risk Management, and Audits

• Maintain current local business licenses and ensure documentation is audit-ready

• Prepare for and support inspections conducted by city, county, and fire authorities

• Track, log, and verify scheduled maintenance activities such as generator testing and backflow inspections

• Support compliance initiatives aligned with safety, operational, and regulatory requirements

Vendor Relations and Stakeholder Support

• Serve as the primary point of contact for landlords and property management

• Manage service contracts and external service providers

• Collaborate with operational and sales teams to support ongoing initiatives and facility needs

• Deliver internal training related to facility protocols and procedures

Administrative and Task Management

• Complete invoice reconciliations and procurement close-outs

• Ensure all service tickets, work orders, and supplier inquiries are resolved in a timely manner

• Maintain clear records and documentation related to vendors, compliance, and facilities operations

Qualifications

• Procurement & Strategic Sourcing: Strong ability to negotiate pricing, source difficult-to-find items, and independently secure new vendor relationships outside of standard supply chains.

• Financial Administration & Attention to Detail: Reconciling purchase orders (POs) and invoices, with the tenacity to track down and resolve billing errors..

• Facility Operations Management: Oversee and coordinate comprehensive building services, ranging from everyday needs (lawn, snow, janitorial) to critical infrastructure repairs (HVAC, plumbing, electrical).

• Crisis Management & Rapid Problem-Solving: Must be able to immediately investigate urgent internal reports (e.g., electrical hazards, burning smells) and coordinate emergency logistics or multiple contractors simultaneously.

• Logistical Coordination: Strong organizational skills required to sequence complex projects, ensuring all necessary utilities (specialty gases, piping, electrical) are fully operational before the delivery and installation of new equipment.

• Stakeholder & Relationship Management: Excellent interpersonal and communication skills to act as the primary liaison with landlords, external service providers, internal sales teams, and municipal authorities (Fire Marshal, city inspectors).

• Regulatory & Safety Compliance: Diligence to keep all local business licenses up to date, manage routine safety testing (generators, backflow preventers), and maintain a state of constant readiness for facility inspections.

Preferred Skills/Experience:

• Industrial Hygienist certification

• Procurement Software Proficiency: Hands-on experience utilizing Coupa or similar enterprise ERP/procurement systems.

• Quality Assurance (QA) Familiarity: Experience interacting with QA departments, including auditing operational forms and understanding the documentation rigor required in a highly regulated environment.

• Security System Administration: Experience managing physical building access, issuing employee badges, and performing basic troubleshooting for security systems.

• Technical Infrastructure Knowledge: A foundational, functional understanding of commercial building systems (commercial HVAC, electrical grids, generators) to effectively communicate with and evaluate the work of specialized technical contractors

• Scientific or Laboratory Environment Experience: Familiarity with the unique facility and purchasing demands of a technical or scientific setting, including the safe relocation of sensitive analytical instruments, managing specialized gas lines, and navigating the procurement of highly regulated items like prescription drugs.

Additional Information

Position is full-time, Monday - Friday 8:00AM - 5:00PM. Candidates currently living within a commutable distance of St. Louis, MO are encouraged to apply.

Excellent full time benefits including

• Comprehensive medical coverage, dental, and vision options

• Life and disability insurance

• 401(k) with company match

• Paid vacation and holidays

Eurofins USA Medical Devices is a Disabled and Veteran Equal Employment Opportunity employer.