Facilities Manager

CCMC

Seattle (WA)

On-site

USD 52,000 - 76,000

Full time

2 days ago

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Benefits offered by this job

Holidays

15 days PTO per year

Medical, dental, vision insurance

Job summary

SUHRCO Residential Properties LLC is seeking a diligent Maintenance/Property Coordinator to assist with grounds, building upkeep, and resident communications. You will perform daily property walk-throughs, supervise vendors, manage clubhouses and pool areas in season, and support office duties such as filing, scheduling and board meetings.

Ideal candidates have a certificate or some related experience, basic computer skills, and a commitment to safety, reliability, and customer service.

Qualifications

Education or certificate in facility maintenance or related field.
3–6 months related experience or training.
Familiarity with basic accounting software is a plus.

Responsibilities

Walk the property daily to identify maintenance, landscaping, and rule-violation issues.
Oversee scheduled maintenance and upkeep with vendors; inspect completed work.
Ensure sidewalks, carport roofs and parking lots are clean and safe.

Skills

Customer service

Communication

Budget awareness

Planning/Organizing

Professionalism

Safety awareness

Punctuality

Initiative

Education

One year certificate from college or technical school

3–6 months related experience

Tools

Internet software

Word Processing software

Accounting software

Job description

Summary

Assist in keeping complex in a clean, orderly and safe condition. Observes physical condition of complex and make reports to Association Manager as needed. Manages pool operations. Assists with communication activities with residents as needed.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Facilities and Grounds

Daily walk of property to identify maintenance, landscaping, and rules violation issues.
Completes or oversees vendor completion of scheduled maintenance and upkeep of property based on daily, monthly, quarterly and annual checklists.
Ensure sidewalks, carport roofs, and parking lots remain free of debris, snow, and hazards.
Oversee maintenance and landscaping vendors, including scheduling of service, timely notification of residents when work is to be done, and inspecting the services to ensure that work has been done properly.
Clean the clubhouse on a weekly basis, including sauna, Jacuzzi, bathrooms, and meeting areas.
Daily maintenance of Jacuzzi and pool (in the summer) to ensure chemicals are balanced
Maintains building, performing minor and routine painting, plumbing, electrical wiring, and other related maintenance activities.
Notifies management concerning need for major repairs or additions to lighting, heating, and ventilating equipment.

Office Administration and Communication

Maintain a presence in office for residents; Check phone and email messages throughout the day
Cautions residents regarding complaints about excessive noise, disorderly conduct, or misuse of property.
Receive complaint forms, maintenance requests, lease addendum's, and resident information forms from owners and residents.
Maintain filing system and forms rack in complex office.
Maintain card and key check-out system; including monitoring of entrance logs.
Arrange for deep cleaning of meeting rooms on a half-yearly basis
Set-up rooms for board meetings
Clubhouse rental - Walk-through of the Clubhouse with renters before and after rental; document conditions and assess fines as needed.
Other duties as assigned

Supervisory Responsibilities

This job has no supervisory responsibilities.

Competencies

Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
Communication Skills—keeps Property manager and HOA Board updated on impending issues and progress on projects. Builds rapport with residents answering questions and facilitating communication with property manager.
Cost Consciousness - Works within approved budget; Develops and implements cost saving measures.
Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Develops realistic action plans.
Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; informs the property manager as soon as possible when unable to be at work.
Initiative - Looks for and takes advantage of opportunities; Asks for and offers help when needed.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience: One year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.

Computer Skills: To perform this job successfully, an individual should have knowledge of Internet software and Word Processing software. Knowledge of Accounting software is preferable, but not required.

Certificates, Licenses, Registrations

Pool operators license desirable.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to walk. The employee is frequently required to stand; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to sit; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision and color vision.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly exposed to wet and/or humid conditions and outside weather conditions. The employee is occasionally exposed to moving mechanical parts; high, precarious places; toxic or caustic chemicals and risk of electrical shock. The noise level in the work environment is usually moderate.

Language Skills

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Conditions of Employment

Generous rate of pay depending on experience.

Full Time 40-hour work week with overtime eligibility.