Facilities Manager

Exchange Bank; Santa Rosa, Northern (CA, KY); On-site; USD 116,000 - 150,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) plan with company match

Paid time off and holidays

Competitive retirement contributions

Job summary

Exchange Bank in Santa Rosa, CA seeks a Facilities Manager to oversee and direct the bank’s facilities operations, including maintenance, systems, renovations, and capital projects. You will manage leasing, vendor relationships, and purchasing, lead facility staff, ensure ADA compliance, and coordinate with executive management to align space planning with business needs.

This role requires a Bachelor’s degree and several years in facilities management plus leadership experience; offers

Qualifications

• Bachelor’s degree in business administration or related field; or equivalent experience (5+ years in facilities management and purchasing with 2+ years in management).
• Valid driver’s license.
• Knowledge of facilities management, vendor contracts, leases, purchasing and planning.

Responsibilities

• Oversee planning and design of new facilities with architects and designers.
• Manage leasing activities including procurement and vendor selection.
• Direct facility staff and approve renovation, repair, or replacement needs.
• Ensure warehouse operations and supply of goods and services.
• Support ADA compliance through building inspections and improvement projects.
• Schedule staff and provide leadership to direct reports.
• Attend internal and external management meetings and represent the Bank.

Skills

Facilities management

Vendor management

Leases

Purchasing

Planning

Microsoft Office

Project coordination

Education

Bachelor's degree in business administration

Tools

Microsoft Office suite

Project management software

Job description

Overseesand directs the Bank’s facilitiesfunction, including the maintenance, functionality, and long-term sustainability of buildings, mechanical systems, and infrastructure. Manages facility operations, lease administration, renovations, design planning, construction projects, and capital project planning. Oversees building systems, and manages relationships and transactions with landlords, developers, vendors, and contractors to ensure facilities support business needs and regulatory requirements.

POSITION TYPE & SCHEDULE:

Full-time, exempt. Typical business hours are Monday through Friday, with flexibility required based on business needs of the Bank.

ESSENTIAL FUNCTIONS

Facilities and Purchasing 60%:

• Work directly with executive management to hire and work with the architect and interior designer to plan new facilities and present designs to executive management.
• Plan,oversee,recommend,andcoordinatetheactivitiesinvolvedin constructing ,repairingand renovating the Bank's various buildings and facilities.
• Manage leasing a ctivities of the Bank (excluding computer-related items). This includes conducting evaluations of purchase requests,selectingvendors,productprocurement,andreceivingand billing processing.
• Directthe facility staff andapproverecommendations concerning renovation, repair, or replacement needs.
• EnsureeffectivedeliveryandmanagementofWarehousefunctions and supply of goods and services.
• Design,communicate,andfacilitateeffectivemovemanagement processes to minimize disruption to operations and employees.
• Evaluatespaceplanningoptionsandvendors,recommend options that meet the space and project cost requirements.
• Provide leadership forfacilitycompliance with the Americans with DisabilitiesAct,includingcompletingbuildinginspections,identifyingrelated projects, andinitiatingimprovementprojectsto ensure equal access to our building locations.

Management 30%:

• Schedule staff and assign work to meet superior service and work plans
• Recruit,select,train,andprovideleadershipandperformance feedback for direct reports
• Recommendwageadjustments,staffing,andworkassignments
• Conductregularstaffandcoachingmeetingswithdirectreports
• EstablishgoalsandworkplansconsistentwithBankneedsand monitor progress
• Recommendmethodsandprocedurestoimprovedepartmentefficiency.
• Attendinternalandexternalmanagementmeetingsandrepresent the Bank at external functions and activities.
• Member of the Safety Committee

Non-Essential Functions 10%:

• Perform special projects and research as assigned
• Perform other duties as assigned
• Change Leadership: Initiates change instead of reacting to outside pressures for change. Demonstrates support for changes intended to improve the organizations effectiveness
• Coaching: Helps staff to discover and leverage their strengths, recognize obstacles to success, and identify a course of action to help them maximize performance
• Developing Others: Recognizes talent, delegates responsibility and coaches others to develop their capabilities
• Leadership: Influences or motivates others to work toward shared objectives that are in the best interests of the Bank
• Motivating Others: Creates a climate in which people want to do their best and feel their work is important
• Performance Management: Establishes measurable goals and expectations, tracks progress, and provides direct and specific behavioral feedback
• Staffing / Retention: Promotes the Bank to prospective employees to continuously enhance the talent pool
• Teambuilding: Creates a high performance work environment where employees unite to complete shared objectives
• Decisiveness / Decision Making: Makes decisions authoritatively and wisely after adequately contemplating various available courses of action
• Influence: Gains cooperation, support, commitment, and action for ideas, proposals, projects, and solutions
• Project Management: Organizes and schedules existing and projected work to ensure targeted deadlines are met
• Written Communication: Uses correct English grammar, punctuation, and spelling; communicates information (for example facts, ideas, or messages) in a succinct and organized manner; produces written information, which may include technical material that is appropriate for the intended audience.

Minimum Qualifications

• Bachelor's degree in business administration or related field; or an equivalent combination of education and experiencetypically gained through a minimum of five years' experience in facilities management and purchasing including two years managerial experience
• Valid driver's license

Required Knowledge, Skills and Abilities

• Knowledge of facilities management, vendor management, supplier contracts, leases, purchasing and planning
• Basic knowledge of building construction, building maintenance and office equipment
• Skills operating a personal computer including word processing, spreadsheet and project software
• Basic mathematical calculation skills
• Ability to attend early morning and evening meetings

Physical Requirements

Ability to stand, bend, stoop, sit, walk, twist and turn. Ability to lift up to 15 pounds occasionally. Indoor office work environment with a majority of time sitting at a desk

The compensation range for this position is $115,867 to $150,000 annually. The compensation offered will fall within this range, commensurate with the candidate's applicable experience, education and skills.

• Health, dental, and vision insurance Competitive medical plan options including traditional HMO, HDHP/HSA, and Point of Service medical plans. No-network dental and vision plans, and flexible spending account plans
• Company paid life insurance and long-term disability insurance
• Retirement plan options 401(k) plan: traditional and Roth savings options with company match, and an additional annual profit-sharing contribution opportunity.
• Paid time off and sick leave Robust package with vacation, sick time, holidays, and personal days.
• Free checking and discounts on other available banking products Checking and savings accounts, safe deposit box, retirement planning assistance, Discounts on home and personal loans*Loans are subject to credit approval. Fees, conditions, and restrictions may apply. Rates and programs subject to change.

Who We Are

Established in 1890, Exchange Bank is one of the most unique community banks in the United States because of our history, ownership and legacy. Our employees enjoy a work environment that values a work/family balance, encourages community involvement and provides competitive compensation and benefit package.

Our Mission -

From generation to generation, we invest in people, business and community to build a strong future.

Commitment – Respect – Integrity – Teamwork

An award–winning bank, our community has voted Exchange Bank:

Best Company to do Business With

• Best Business Bank
• Best Local Bank
• Best Place to Work
• Business Environmental Alliance Best Practices Award
• Healthiest Companies in North Bay Award
• Spirit of Philanthropy Award

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.