Facilities Manager

Helsing; Martinsburg (WV); On-site; USD 65,000 - 90,000; Full time

Job summary

Helsing seeks a hands-on Facilities Manager for our Martinsburg site. You will own day-to-day maintenance, visitor experience, and office operations to keep the site safe, compliant, and productive for the team and visitors.

You will coordinate vendors, support onboarding and workspace setup, manage access, and partner with People/HR to ensure a smooth first day. This on-site role requires US citizenship and a proactive, detail-oriented mindset.

Qualifications

• Hands-on facilities management experience.
• Excellent organizational and multitasking abilities.
• Based in Martinsburg, WV or able to commute.
• US Citizenship required.

Responsibilities

• Plan, schedule, and oversee maintenance activities with external vendors.
• Own the visitor experience, including access control and sign-in procedures.
• Coordinate onboarding and workspace setup for new hires.
• Oversee general office operations and space planning.
• Maintain a safe, compliant working environment.

Skills

Facilities management

Office management

Operations

Tools

PowerShell

Python

Job description

Who we are

Helsing develops artificial intelligence-enabled capabilities to protect and defend democracies. We are growing our US operations, cultivating an ambitio u s and committed team of mission-driven professionals to apply their skills to solve challenging problems.

The role

We are looking for a hands-on, detail-oriented Facilities Manager to take ownership of our Martinsburg site. You will be the backbone of our day-to-day manufacturing operations - ensuring the building runs smoothly, safely, and efficiently, while creating a productive environment for our team and visitors.

This is a broad and varied role that blends practical, hands-on maintenance with coordination, vendor management, and office administration. If you take pride in keeping things running seamlessly and enjoy being the go-to person who makes the workplace work, we'd love to hear from you.

The day-to-day

• Plan, schedule, and oversee broader maintenance activities, coordinating external contractors and vendors to ensure work is completed to a high standard, on time, and within budget.
• Own the visitor experience end-to-end - managing access, sign-in procedures, security protocols, and ensuring guests are greeted professionally and in line with site requirements.
• Partner with People/HR teams to ensure new team members are set up for success, including workspace preparation, access, equipment, and a smooth first-day experience.
• Oversee general office operations, including supplies, equipment, space planning, and the overall day-to-day functioning of the workplace.
• Help maintain a safe, compliant working environment in line with relevant regulations and company standards.

Qualifications

• Proven experience in facilities management, office management, or a similar operations role.
• Practically minded with strong hands-on skills for minor repairs and maintenance tasks.
• Comfortable managing utilities, vendors, and maintenance schedules.
• Highly organized, with the ability to juggle multiple priorities and respond quickly to issues as they arise.
• Excellent interpersonal skills - you're approachable, professional, and a natural at making people feel welcome.
• Discretely and reliable, with an understanding of the security and confidentiality requirements of a sensitive working environment.
• Based in or able to commute reliably to Martinsburg, WV (this is an on-site role)
• US Citizenship

Nice to Have

• Prior experience working in the defense, national security, or government sector is a strong plus, though not a hard requirement.
• Experience working with Mobile Device Management tools like Intune and Jamf.
• Experience working with PowerShell or Python to automate workflows.
• Experience working in a fast-growing startup or a high-paced, dynamic environment.

Willing to Travel

You are open and excited to occasionally travel to support regional facilities, specifically to our manufacturing facility.

Join Helsing and work with world-leading experts in their fields

Helsing's work is important. You'll be directly contributing to the protection of democratic countries while balancing both ethical and geopolitical concerns.

The work is unique. We operate in a domain that has highly unusual technical requirements and constraints, and where robustness, safety, and ethical considerations are vital. You will face unique Engineering and AI challenges that make a meaningful impact in the world.

Our work frequently takes us right up to the state of the art in technical innovation, be it reinforcement learning, distributed systems, generative AI, or deployment infrastructure. The defense industry is entering the most exciting phase of the technological development curve. Advances in our field of world are not incremental: Helsing is part of, and often leading, historic leaps forward.

In our domain, success is a matter of order-of-magnitude improvements and novel capabilities. This means we take bets, aim high, and focus on big opportunities. Despite being a relatively young company, Helsing has already been selected for multiple significant government contracts.

We actively encourage healthy, proactive, and diverse debate internally about what we do and how we choose to do it. Teams and individual engineers are trusted (and encouraged) to practice responsible autonomy and critical thinking, and to focus on outcomes, not conformity. At Helsing you will have a say in how we (and you!) work, the opportunity to engage on what does and doesn't work, and to take ownership of aspects of our culture that you care deeply about.

What we offer

• A focus on outcomes, not time-tracking

A generous compensation and benefits package (in addition to base salary) that includes, but may not be limited to, insurance coverage (medical and travel), flexible paid time off, paid holidays, an