Facilities Management Specialist

Kentucky Community and Technical College System; Lexington (KY); On-site; USD 25,000 - 34,000; Full time

Job summary

Bluegrass Community & Technical College in Lexington is seeking a Facilities Management Specialist to support the Facilities Services department. The role collaborates with Maintenance, Security and Custodial Services on projects and events across campus, and involves moving and purchasing furniture as needed.

The position also maintains accurate records of buildings, square footage, and furniture utilization, manages keys, signage, and room reservations in Archibus, and supports Facilities &

Qualifications

• Bachelor’s degree and two years’ experience or equivalent.
• Ability to occasionally lift and move equipment, tools, and supplies weighing up to 50 pounds.
• Preferred: Bachelor’s degree with four years’ experience or equivalent.

Responsibilities

• Partner with Event Coordinator on events and rentals, coordinating set ups and breakdowns.
• Move, reconfigure and purchase furniture as needed; assist in furniture projects.
• Issue keys to employees and manage key database.
• Create college signage and coordinate with vendors for large projects.
• Monitor reservations and ensure work orders and set-ups are completed.

Education

Bachelor’s degree

Job description

Title: Facilities Management Specialist

Salary Range:$21.48 per hour

Contract Term Length:Not Applicable

Standard Hours:Varies

Work Location:On-Site

FLSA Status: Non-Exempt

College: Bluegrass Community & Technical College

Campus Location: Bluegrass C&TC - Leestown Campus

Department: Finance and Operations

Total Rewards

Job Summary

The Facilities Management Specialist is responsible for a wide range of duties within the Facilities Services department. This position will collaborate closely with Maintenance, Security and Custodial Services on special projects. They will partner with the Event Coordinator on the implementation of internal and external events at all campus locations, to include set ups and breakdowns. This role will also work on moving, reconfiguring and purchasing furniture for the college as needed.

In addition, this role will be responsible for maintaining accurate and up-to-date records of all BCTC buildings, including square footage, capacity, furniture condition and utilization. The position will assist with furniture moves throughout the college and make appropriate purchases of new furniture as needed.

Further responsibilities include issuing keys to employees while maintaining an accurate key database, monitoring campus signage for accuracy and quality, overseeing vending across all campuses, and providing support for various Facilities and Operations projects as needed.

Job Duties

• Partner with the Event Coordinator on the implementation of college events and rentals, including set ups and breakdowns. Collaborate with Maintenance, Security and Custodial to schedule event coverage as needed.
• Work with the Director of Facilities and Maintenance departments on special furniture projects, including assembling, disassembling and moving furniture as needed.
• Purchase replacement furniture for the college while maintaining an aesthetic standard.
• Issue keys to employees as requested, following the proper policies and procedures.
• Create signage for the college in-house and coordinate with external vendors as needed for larger projects.
• Monitor meeting and event reservations to make sure all necessary Facilities and Operations work orders have been placed and scheduled, and all set-ups have been performed.
• Serve as a reservation manager for the colleges room scheduling software Archibus. Work with reservation requestors to resolve any issues that may arise.
• Assist in annual space inventory audits, checking every room at every campus to ensure our records reflect correct capacities, square footage and room assignments.
• Work as part of the Facilities team to conduct an annual Facilities Assessment Report, where every area of the college is assessed for their aesthetic condition to determine which areas needs repairing or remodeling.
• Offer training and assistance with reservations to college Faculty and Staff.
• Assist with snow removal efforts as needed in the winter.
• Other duties as assigned.

Minimum Qualifications

Bachelor’s degree and two years’ experience or equivalent

Ability to occasionally lift and move equipment, tools, and supplies weighing up to 50 pounds.

Preferred Qualifications

Bachelor’s degree and four years’ experience or equivalent

Additional Skills Requested

• Commitment to the mission of a comprehensive community and technical college.
• Personal and professional integrity with an attention to detail.
• Ability to problem solve and recommend solutions for improvement.
• Demonstrated ability to work collaboratively with others.
• Good interpersonal, writing, teamwork and communication skills.

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.