Facilities Management Assistant

Schreiber Foods; Green Bay (WI); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Employee Stock Ownership Plan (ESOP)

8% 401(k) match + company contribution

Wellness incentive

Lifestyle Spending Account (LSA)

Relocation bonus

Relocation package

Childcare assistance up to $5,000/year

Tuition reimbursement

Healthcare starting day one

Onsite nurse and mental health support

Job summary

Schreiber Foods presents an on-site Facilities Management Assistant role at our Green Bay, WI home office. You will coordinate facilities operations, service requests, events, and internship activities to ensure an excellent workplace experience.

Join a team focused on continuous improvement, security processes, and strong vendor collaboration, with employee benefits and career development opportunities.

Qualifications

• Associates degree or equivalent experience in Facilities Management, Business Administration, Hospitality, or related field.
• 5+ years of experience in facilities, workplace services, operations, events, or customer service.
• Proficiency with Microsoft Office and service/ticket management systems.
• Strong organizational, written and verbal communication, and problem-solving skills.
• Experience in a corporate office or facilities environment.
• Experience coordinating internship programs or mentoring others.
• Knowledge of workplace services, event management, and building security processes.
• Excellent customer service and a positive attitude.
• Ability to manage multiple tasks and prioritize by business needs.

Responsibilities

• Coordinate facilities operations and service management, including requests, communications, and metrics tracking.
• Lead internship program onboarding, scheduling, and development activities.
• Administer key management processes, inventory controls, and access records.
• Plan and support meetings, events, and workplace initiatives with stakeholders.
• Maintain facilities documentation, calendars, and operating procedures; support continuous improvement.

Skills

Organizational skills

Written & verbal communication

Problem solving

Multitasking

Education

Associate degree or equivalent

Tools

Microsoft Office

Service/ticket management systems

Job description

Job Category:Administrative & FacilitiesJob Family:FacilitiesJob Description:The Facilities Management Assistant serves as a central point of coordination for Facilities Management operations, workplace services, and employee experience initiatives. This role oversees service request management, facilities communications, event coordination, key management, and internship support to ensure efficient operations and a positive workplace experience. The position partners with internal stakeholders, vendors, and business partners to deliver high-quality facilities services while driving continuous improvement opportunities.This role is 100% on-site (Monday-Friday) located at our Home Office in Green Bay, Wisconsin.About our Green Bay, WI Home Office:You’ll find lots to love in our beautiful home office in downtown Green Bay, Wisconsin. Our jeans-friendly environment has indoor and outdoor collaboration spaces, state-of-the-art R&D and sensory labs, culinary kitchens, a pilot plant, innovation center and more.Take advantage of outdoor workspaces.What You Will Do:Facilities Operations & Service ManagementManage Facilities Management communication channels, including the facilities inbox and service request systems.Coordinate and monitor facility-related requests to ensure timely resolution and customer satisfaction.Track service metrics, identify trends, and recommend process improvements.Serve as a liaison between customers, vendors, and Facilities Management team members.Internship Program CoordinationCoordinate onboarding, scheduling, timekeeping, and development activities for Facilities Management interns.Support intern growth through mentorship, coaching, and meaningful learning experiences.Partner with leadership to establish internship goals and development plans.Key Management & SecurityAdminister physical key management processes, inventory controls, and access records.Coordinate key issuance, returns, audits, and compliance with security procedures.Maintain accurate documentation and recommend process enhancements.Events & Workplace ExperienceLead coordination of facilities-supported meetings, events, and workplace initiatives.Manage event and catering calendars, resource scheduling, and logistical support.Partner with stakeholders to ensure successful event execution and positive workplace experiences.Develop and maintain event planning tools, processes, and communications.Operational ExcellenceMaintain facilities documentation, calendars, and operating procedures.Support reporting, process standardization, and continuous improvement initiatives.Assist with special projects and operational priorities as assigned.What You Need to Succeed:EducationAssociate degree or equivalent experience in Facilities Management, Business Administration, Hospitality, or related field preferred.Work Experience5 years of experience in facilities, workplace services, operations, event coordination, or customer service preferred, or other relevant experience.Proficiency with Microsoft Office and service/ticket management systems.Strong organizational, ability to communicate effectively written and verbal, and problem-solving skills.Experience in a corporate office or facilities environment.Experience coordinating internship programs or mentoring others.Knowledge of workplace services, event management, and building security processes.Excellent customer service skills and positive attitude.Be able to handle multiple tasks simultaneously and be able to prioritize tasks and projects based on business needs.Strong initiative and the ability to work in self-directed manner is a must.Eligible partners will receive:Get not one, but TWO retirement benefits. When you join our employee-owned company, you’ll be part of our Employee Stock Ownership Plan (ESOP) from day one. In addition to an 8% 401(k) match into the ESOP, Schreiber will contribute an extra amount – about 8% of your earnings – toward your retirement every year. That’s a company contribution of around 16% in retirement savings annually. That’s hard to beat!Earn bonus pay. You’ll have an opportunity to earn incentive pay twice a year when we meet our company goals.Ready to make a move? Receive a $10,000 relocation bonus PLUS a generous relocation package if relocating more than 50 miles for a U.S. Salaried position.Childcare costs . Get up to $5,000 annually to help you with the cost of childcare. Monthly contributions toward childcare expenses, including independent babysitters.Earn extra money for taking care of yourself. Eligible partners can earn a Wellness Incentive and receive an employer‑funded Lifestyle Spending Account (LSA) to use on fitness, mental health, and other lifestyle expenses.Pursue development that’s relevant to your role, career goals and the company. Plus, we offer tuition reimbursement if you want to further your education to grow in your role at Schreiber.Get access to medical, prescription drug, dental and vision benefits starting day one. This includes an onsite nurse and mental health counselor.Experience caring like you’ve never experienced it before. We have a program that’s completely organized by and for other partners who need extra help. It’s called Partners Helping Partners. We have hundreds of examples of partners organizing fundraisers to help out others going through a hard time.Benefits that support your whole life. Visit Schreiber – Care for you to see everything Schreiber offers to support your health, wellbeing, and financial future.Sound like a company you’d like to be a part of? Click Apply .Need extra assistance with the application process? Contact [e-mail] or call 920-437-7601.For positions that require any amount of travel: Valid driver's license, auto insurance (at least state minimum- more might be required), acceptable driving record per Schreiber Foods discretion, and vehicle that will ensure applicant can meet the travel necessities of the position are required.Schreiber requires that an employee have authorization to work in the country in which the role is based. In the event, an applicant does not have current work authorization, Schreiber will determine, in its sole discretion, whether to sponsor an individual for work authorization. However, based on immigration requirements, not all roles are suitable for sponsorship.Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.Want to be alerted of new openings? Sign in and click the Job Alerts button in the upper-right corner to create a job alert.