Facilities & fleet Coordinator

CBX Global; Carolina (PR); On-site; USD 17,000 - 18,000; Full time

Job summary

CBX Global is seeking a Facilities & Fleet Compliance Coordinator in Carolina, PR. The role focuses on maintaining fleet, facilities, safety, and compliance records for BQN and SJU stations, ensuring audit-readiness and timely execution of maintenance and procurement tasks.

The incumbent will coordinate with internal support and vendors, maintain thorough documentation, and uphold safety standards across both stations, including generator and pest control records, with key contacts such as

Qualifications

• Experience maintaining fleet and facilities compliance records.
• Ability to manage documentation and audit readiness.

Responsibilities

• Fleet Maintenance & Compliance: maintain oil/filter change, monthly wash, fumigation, generator, and safety records; coordinate with vendors.
• Fleet Administration: manage AutoExpreso toll labels; keep truck binders up to date and organized.
• Safety & Facilities Compliance: maintain fire extinguisher records; ensure safety equipment standards; coordinate with Noelia Rivera.
• Procurement & Operational Support: act as a point of contact for urgent procurement needs; document and report actions; coordinate with named colleagues.

Skills

Fleet maintenance

Compliance

Record keeping

Stakeholder coordination

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Facilities & fleet Coordinator

Carolina, PR, PR

2 days ago Requisition ID: 1097

Salary Range: $12.00 To $13.00 Hourly

Job Description

Job Title: Facilities & fleet Coordinator
Employee:
Reports To:
Effective Date:

Job Summary

The Facilities & Fleet Compliance Coordinator is responsible for ensuring that all fleet, facilities, safety, and compliance records for the BQN and SJU stations are properly executed, maintained, and audit-ready at all times.

This role requires close coordination with internal support personnel and vendors to ensure preventive maintenance compliance, accurate documentation, and timely execution of operational and procurement-related activities.

Key Responsibilities

1. Fleet Maintenance & Compliance

• Oil and Filter Change Records
  • Ensure all fleet units receive oil and filter changes every three (3) months.
  • Maintain accurate and up-to-date maintenance records.
  • Coordinate execution and documentation with Richard Cordero.
• Monthly Fleet Wash Records
  • Oversee and document monthly fleet wash compliance.
  • Validate completion and retain records for audit purposes.
  • Coordinate with Richard Cordero.
• Monthly Fleet Fumigation Records
  • Ensure monthly fumigation services are completed as required.
  • Maintain service reports and compliance documentation.
  • Verify vendor performance and implement corrective actions when necessary.
  • Coordinate with Noelia Rivera.
• Generator Maintenance Records
  • Ensure scheduled preventive maintenance is completed for all generators.
  • Maintain service logs, vendor documentation, and compliance records.
  • Coordinate with Richard Cordero.
• Fleet Safety & Equipment Compliance
  • Ensure all fleet units are equipped and compliant with:
    • Emergency triangles
    • Emergency flags
    • Oil absorbent pads
    • Fire extinguishers
    • Fleet graphics and identification standards

2. Fleet Administration

• AutoExpreso Toll Label Records & Identification
  • Maintain accurate records of toll labels assigned to each vehicle.
  • Ensure proper identification, reconciliation, and reporting.
  • Coordinate with Richard Cordero.
• Truck Binders
  • Ensure all binders are complete, organized, and up to date (registrations, insurance, inspections, permits, etc.).
  • Conduct periodic compliance reviews.
  • Coordinate with Noelia Rivera.

3. Safety & Facilities Compliance

• Fire Extinguishers (Fleet & Warehouses)
  • Maintain inspection and certification records.
  • Ensure full compliance with safety and regulatory standards.
  • Coordinate with Noelia Rivera.
• Monthly Pest Control (Warehouses)
  • Ensure pest control services are completed monthly.
  • Maintain service reports and compliance documentation.
  • Coordinate with Noelia Rivera.
• Safety Equipment Compliance
  • Ensure availability and compliance of:
    • Emergency triangles
    • Emergency flags
    • Oil absorbent pads
    • Fire extinguishers

4. Procurement & Operational Support

• Critical Procurement Coordination
  • Serve as a point of contact for urgent operational procurement needs.
  • Ensure timely communication, follow-ups, and proper documentation.
  • Coordinate with Erika Marcial, Karina Crespo, and Noelia Rivera.

Scope of Responsibility

• Applies to both BQN and SJU stations
• Responsible for ensuring record accuracy, compliance readiness, and cross-functional coordination
• Provides support during audits, inspections, and internal reviews
• Strong organizational and record-keeping skills
• High attention to detail with a compliance-driven mindset
• Ability to coordinate effectively with multiple stakeholders
• Basic knowledge of fleet operations, facilities maintenance, and safety standards
• Strong communication and follow-up skills

Performance Expectations

• All records must be accurate, current, and audit-ready at all times
• Preventive maintenance and compliance tasks must be executed within established timelines
• Any issues, discrepancies, or delays must be promptly escalated to management