Facilities & Engineering Coordinator

Breakthrough Properties; San Diego (CA); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Life and disability insurance

401(k) with matching contributions

Wellness benefits

Job summary

Breakthrough Properties is seeking a Facilities & Engineering Coordinator to provide administrative, operational, and technical support to the Facilities & Engineering team in San Diego. You will coordinate work orders, preventive maintenance, vendor services, regulatory tracking, and documentation to ensure safe, efficient, first-class property operations.

The role collaborates with engineering, Asset Services, Asset Management, Property Management, IT, tenants, vendors, and contractors.

Qualifications

• 2–5 years facilities or related experience preferred.
• Life science/lab facilities experience preferred.
• Experience with CMMS/work-order systems preferred.
• Proficient with MS Outlook, Excel, Word, and Teams.
• Ability to read architectural/MEP drawings a plus.
• Valid driver’s license required.

Responsibilities

• Administer CMMS and manage work orders, PM records, equipment data and reports.
• Coordinate with engineers, vendors and contractors to track requests to completion.
• Monitor open work orders and ensure timely closeout.
• Assist with preventive maintenance programs and documentation.
• Maintain records: service reports, inspections, equipment docs, warranties and permits.
• Coordinate and track inspections and regulatory permits.
• Assist environmental/regulatory reporting and deadlines.
• Support emergency preparedness programs and SOPs.
• Assist with budgeting, invoices, POs and forecasting.
• Maintain building drawings, O&M manuals and commissioning records.
• Support transitions, turnover and capital projects.

Skills

CMMS software

MS Office

Communication skills

Multitasking

Customer service

Independent initiative

Education

Facilities/Engineering degree

Tools

CMMS/work-order systems

Architectural/MEP drawings

Job description

Breakthrough Properties is a life science real estate investment company that leverages cross-sector collaboration to deliver environments that foster innovation and scientific breakthroughs. As a joint- venture between Tishman Speyer and Bellco Capital, combining Tishman Speyer’s global real estate platform with Bellco Capital’s deep life science investment expertise, Breakthrough is developing and delivering environments where companies can create life-changing therapies for patients. Breakthrough is led by an experienced management team with a proven track record investing, developing and operating best-in- class life science real estate. At Breakthrough, we seek to be a home for scientific discovery and innovation because we understand what scientists do, how they do it and why they do it.

The Role

We are looking for a Facilities & Engineering Coordinator to provide administrative, operational, and technical support to the Facilities & Engineering team.

This position plays a key role in coordinating work orders, preventive maintenance activities, vendor services, regulatory and permit tracking, building documentation, emergency preparedness, and other facilities-related programs and processes.

The Facilities & Engineering Coordinator works closely with engineering personnel, Asset Services, Asset Management, Property Management, Development & Construction, IT, tenants, vendors, and contractors to support safe, efficient, and first-class property operations.

Responsibilities

• Administer and maintain the Computerized Maintenance Management System (CMMS), including work orders, preventive maintenance records, equipment information, supporting documentation, and reporting.
• Coordinate with engineers, vendors, and contractors to track maintenance requests, repairs, inspections, and corrective actions through completion.
• Monitor open work orders and follow up with responsible parties to ensure timely completion and proper closeout.
• Assist with implementation and maintenance of preventive maintenance programs.
• Maintain facilities records including service reports, inspection records, equipment documentation, warranties, permits, certificates, and regulatory documentation.
• Coordinate and track mechanical, electrical, plumbing, fire/life-safety, and regulatory inspections and permits.
• Assist with environmental and regulatory reporting, including tracking required reports, deadlines, supporting documents, and corrective actions.
• Maintain and support emergency preparedness programs and Emergency Response Plans.
• Assist with development, implementation, review, and maintenance of Facilities Standard Operating Procedures.
• Support vendor and service-contract administration.
• Maintain service schedules, contract information, certificates of insurance, and supporting records.
• Assist engineering teams with obtaining proposals, scheduling vendors, coordinating access, and tracking repairs and projects.
• Coordinate tenant facilities requests and provide status updates as appropriate.
• Track facility deficiencies identified through inspections, commissioning, preventive maintenance, tenant requests, or building assessments.
• Assist with facilities budgeting, expense tracking, invoices, purchase orders, and forecasting as applicable.
• Maintain building drawings, O&M manuals, equipment information, commissioning records, and other technical documentation.
• Support building transitions, tenant turnover, commissioning, capital projects, and Facilities & Engineering initiatives.
• Identify outstanding items, take ownership of follow-up, and drive tasks through completion.

Qualifications

• Associate’s or bachelor’s degree in Facilities Management, Engineering, Construction Management, Business Administration, or related field preferred. Equivalent experience will be considered.
• Typically, 2-5 years of facilities, property operations, engineering administration, or related experience preferred.
• Life science, laboratory, critical-environment, or similar facilities experience preferred.
• Experience with CMMS/work-order management systems preferred.
• Proficiency with Microsoft Outlook, Excel, Word, and Teams.
• Experience with building drawing and document-management systems preferred.
• Ability to navigate architectural and MEP drawings is a plus.
• Strong organizational, documentation, and follow-through skills.
• Excellent written and verbal communication skills.
• Strong customer-service orientation.
• Ability to manage multiple priorities and deadlines.
• Ability to work independently, take initiative, and collaborate effectively across multiple departments.
• Valid driver’s license required.

All Facilities & Engineering Team Members Are Expected To

• Maintain a strong commitment to safety.
• Protect tenant operations and research activities.
• Deliver responsive and professional customer service.
• Maintain accurate building and maintenance documentation.
• Escalate significant risks and deficiencies promptly.
• Take ownership of assigned responsibilities and follow issues through resolution.
• Maintain buildings, equipment spaces, and engineering areas to a first-class standard.
• Work collaboratively across Breakthrough Properties departments.
• Participate in emergency response and after-hours activities when required by the position.
• Continuously seek opportunities to improve reliability, quality, efficiency, and the tenant experience.
• Support Breakthrough Properties’ commitment to providing exceptional environments for scientific discovery and innovation.

The base compensation range for this role is $75,000-$90,000 annually. This role is also eligible for a discretionary annual bonus, as well as access to our comprehensive medical, dental, and vision insurance, life and disability insurance, 401(k) plan (with matching contributions), wellness benefits and all other benefits afforded to full-time Breakthrough employees.

Equal Opportunity Statement

As an equal opportunity employer, Breakthrough Properties is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job-related characteristics or other prohibited grounds specified in applicable federal, state, and local laws.

All Applicants

Knows Your Rights Notice: https://www.eeoc.gov/poster

Employee Polygraph Protection: https://www.dol.gov/agencies/whd/posters/employee-polygraph-protection-act

California Applicants

We are committed to fair chance hiring practices. Qualified applicants with criminal histories will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act.

We do not inquire about criminal history until after a conditional offer of employment has been made.

Massachusetts Applicants

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.