Facilities Coordinator with Mailroom experience

JLL; Los Angeles (CA); On-site; USD 41,000 - 52,000; Full time

Job summary

Join a forward-thinking company as a Facility Coordinator, where you will play a vital role in ensuring client satisfaction through operational excellence. This position involves liaising with clients and building management, coordinating vendor deliveries, and managing office supplies. Your ability to communicate effectively and solve problems will be key to maintaining positive relationships. With a focus on personal well-being and growth, the company offers a supportive culture and comprehensive benefits package. If you're ready to make a difference in the real estate sector, this is the opportunity for you!

Benefits

401(k) plan with matching contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary

Paid Time Off and Company Holidays

Qualifications

• Must possess courteous and respectful communication skills.
• Ability to lift a minimum of 50 lbs and work independently.

Responsibilities

• Interface with clients and perform mail/supply functions.
• Coordinate vendor deliveries and manage office supply needs.
• Maintain accurate records of all deliveries and outgoing shipments.

Skills

Microsoft Office (Excel, Word, PowerPoint)

Communication Skills

Problem-Solving

Customer Service Orientation

Education

High School Diploma or Equivalent

Job description

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves -

The Facility Coordinator is part of JLL's Experience Services team and ensures client satisfaction with site leadership team by providing a seamless interface of the client real estate organization and facilities through operational excellence, responsiveness and creativity that develops and maintains a positive relationship. Acts as an interface with client, visitors, and guests. Acts collaboratively to solve problems and resolve spontaneous and unique situations with professionalism and service orientation.

The Facility Coordinator also acts as Liaison on the client's behalf with Building Property Management for the maintenance and repair of the office space.

Your day to day:

• Interface with clients community as representative of the Farmers brand
• Perform mail/supply functions as back-us support for breaks, lunch or unexpected absences
• Schedule Vendor deliveries, including coordinating access, elevator usage, check COI requirements and be onsite as needed
• Open work tickets with both internal and external vendors as needed
• Consult with IT for data and phone line needs
• Consult with building for electrical and HVAC needs
• Coordinate with central managers for all equipment installs, moves, adds and changes
• Complete duties for office restack
• Possess above average communication skills and can work independently in a professional manner
• Complete special projects as requested
• Coordinate elevator usage, deliveries, lighting needs, air or heating needs etc with Customer Building management
• Promote good will between Farmer's internal departments
• Utilize email system and other Farmer systems
• Proficiency in Excel, Word, Power Point and other Windows Office platforms
• Create/maintain documents in Microsoft Word and Excel, as directed by the Customer
• Work successfully with all levels of the organization to achieve goals and to contain/reduce expenses
• Receive, sort, and distribute incoming mail and packages to appropriate departments or personnel.
• Prepare and process outgoing mail, including letters, packages, and other correspondence.
• Adhere to site and mailroom policies and procedures
• Sort mail, such as returned letters, adjustments, bills, orders and payments
• Resolve issues with incorrect, returned mail
• Receive outgoing mail and apply correct postage
• Operate postage machines, scanners, and other mailroom equipment.
• Maintain accurate records of all deliveries and outgoing shipments.
• Ensure timely pickup and drop-off with postal and courier services.
• Coordinate with internal departments for special mailings or deliveries.
• Fold letters, circulars or other documents and insert into envelopes for distribution
• Record registered mail
• Place mail in proper buckets for distribution
• Process outgoing shipments (Fed-Ex, UPS, DHL and USPS)

Sound like you? To apply you need:

• Basic Microsoft office capabilities to include: Excel, Word, PowerPoint
• Must be able to communicate with VPs and personnel on all levels therefore must possess courteous and respectful communication skills and can work independently in a professional manner
• High school diploma or equivalent required
• Must be able to lift a minimum of 50 lbs.
• Ability to bend, twist, kneel, and stoop.
• Must be able to work quickly with hands and have good hand/eye coordination
• Ability to spend much of the day on his/her feet

Estimated total compensation for this position:

41,600.00 - 52,000.00 USD per year

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

Location:

On-site -Woodland Hills, CA

Job Tags:

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.