Facilities Coordinator - Seasonal July - October

American Road Group; Pennsylvania; On-site; USD 40,000 - 55,000; Full time

Job summary

A leading company in facilities management is seeking a Facilities Coordinator. This role includes coordinating maintenance activities across multiple locations, managing vendor relations, and ensuring all facility standards are met. Ideal candidates should have relevant technical education or experience in facilities management.

Qualifications

• Ability to read and interpret safety and maintenance documents.
• Effective communication with vendors and employees.
• Ability to perform minor maintenance tasks.

Responsibilities

• Coordinate and schedule all vendors and facility inspections.
• Inspect facilities weekly for repairs and maintain supply orders.
• Manage relationships with vendors and oversee cleaning crews.

Skills

Vendor Coordination

Inspections

Basic Maintenance

Plumbing Skills

Microsoft Office

Education

One-year certificate from college or technical school

Job description

Description

Job Data

Job Title…………………. Facilities Coordinator

Department……………... Facilities

Supervisor………………. Director of Operations

Pay Class/FLSA Status: Nonexempt - Hourly

Summary Description

Responsible for carrying out and coordinating the maintenance of Ohio facilities.

Key Result Areas

• Coordinate and schedule all vendors and inspections efficiently.
• Maintain good relationships with vendors and employees.
• Inspect facilities every week to assess any repairs, replacements etc.
• Carry out any repairs / replacements quickly and to a high standard.
• Keep supply orders up to date.

Major Duties and Responsibilities

Service Vendors

• Responsible for contacting and coordinating mechanical, plumbing, and electrical vendors when needed.
• Check vendor’s work to ensure the task has been completed satisfactorily.

Inspections

• Coordinate and meet all inspectors including City, Public safely, Fire and Environmental Health.

Fire/Burglar alarm

• Main point of contact for alarm companies
• Coordinate inspections and services
• First person on the emergency call list.

Trash collection/recycling

• Coordinate trash collection services.
• Coordinate shredding of confidential document/collection bins.

Cleaning

• Coordinates the cleaning crews for all local locations.
• Inspects and ensures maintaining required standards.

Light Bulbs

• Orders and installs replacement light bulbs.
• Responsible for safe disposal of used light bulbs.

Supplies

• Orders and distributes paper and cleaning product supplies for Orlando locations.
• Maintains supply stock levels.

Landscaping

• Coordinates and supervises landscape contractors at Orlando locations.
• Inspects and ensures maintaining require standards.
• Able to carry out gardening tasks as needed.

Minor Maintenance

• Responsible for completing minor maintenance projects, plumbing, painting, electrical repairs.
• All other duties as assigned.

Requirements

Qualifications & Job Requirements

• One-year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.
• Ability to read and interpret documents such as safety roles, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively with vendors and employees of the organization.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral form.
• Ability to deal with problems
• Experience with Microsoft Office, Word, and Excel.
• Basic maintenance and plumbing skills.

Physical Demands

• Frequently works in multiple locations.
• Works inside and out.
• The noise level in the work environment is usually loud.
• Occasionally exposed to exhaust fumes or other airborne particles.
• Frequently required to stand; walk; use hands to handle, tools, or controls. reach with hands and arms; climb or balance; stoop, kneel or crouch.
• Required to lift and/or move boxes of supplies weighing up to 50 lbs.