Facilities Coordinator (San Jose, CA)

The Mom Project; San Jose (CA); On-site; USD 100,000 - 125,000; Full time

Job summary

An established industry player is seeking a Facilities Coordinator to support their business needs in San Jose, CA. This role involves coordinating a small team, managing vendor relationships, and ensuring operational excellence in facilities management. The ideal candidate will be self-motivated, possess strong communication skills, and have a solid understanding of financial processes. With a focus on business continuity and disaster recovery, this position offers a unique opportunity to contribute to a Fortune 500 company that values innovation and sustainability. If you are looking to make a significant impact in a dynamic environment, this role is perfect for you.

Benefits

Medical Benefits

Dental Benefits

Vision Benefits

Life Insurance

401k

Short-Term Disability

Long-Term Disability

Accidental Death & Dismemberment

Commuter Benefits

Qualifications

• Bachelor's degree in a related field is required.
• Strong understanding of Microsoft Office tools is essential.

Responsibilities

• Coordinate a small team of multi-skilled operatives.
• Assist in managing contractors and procurement processes.
• Conduct site inspections and maintain premises.

Skills

Business Continuity Planning

Disaster Recovery

Facilities Management Administrator (FMA)

Finance

Operations Management

Self-Motivation

Writing

Education

Bachelor's degree in a related field

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Updated Posted 3 days ago • Less than 10 applicants • Be one of the first to apply!

• San Jose, CA

$14.00 - $27.09/hour

Exact compensation may vary based on skills, experience, and location.

40 hrs/wk

Contract (w2)

Travel not required

March 3, 2025

End date

Preferred Skills

• Business Continuity Planning
• Disaster Recovery
• Energetic
• Facilities Management Administrator (FMA)
• Facilities Planning
• Finance
• Good Driving Record
• Investment Management
• Key Performance Indicators (KPIs)
• Management
• Microsoft Word
• Operations
• Operations Management
• Procurement
• Purchasing
• Self-Motivation
• Service-Level Agreement
• Site Inspection
• Writing

Our client is a leading professional services firm that specializes in real estate and investment management. Our client shapes the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces, and sustainable real estate solutions for our clients, our people, and our communities. Our client is a Fortune 500 company with annual revenue of $18.0 billion, operations in over 80 countries, and a global workforce of more than 93,000 as of December 31, 2019.

Our Customer is seeking a Facilities Coordinator to help support their business needs. The primary role of a Facilities Coordinator is to provide support for, monitor the performance of, and coordinate a small team of multi-skilled operatives. This role involves developing close working relationships with key client stakeholders/partners, landlords, managing agents, and all facilities vendors. The individual in this role ensures that all tasks are completed in a timely and accurate manner. This role is onsite in San Jose, CA.

Responsibilities:

• Providing support for, monitoring the performance of, and coordinating a small team of multi-skilled operatives.
• Developing a close working relationship with key client stakeholders/partners, landlords, managing agents, and all facilities vendors.
• Assisting in the management of all contractors on site to ensure they perform to the required standards.
• Assisting in the procurement of vendors and services as required.
• Assisting in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner.
• Ensuring prompt and accurate management of purchase orders in the internal financial management platform.
• Assisting with the monthly accrual reports and helping monitor the finance trackers.
• Conducting site inspections, assessments, regular audits, and carrying out safety procedures as well as all building procedures, ad-hoc duties, and performance measures.
• Assisting in the implementation of the property risk management program and industry best practice operations.
• Maintaining premises in neat and good working condition at all times.
• Supporting the implementation and monitoring of disaster recovery and business continuity plans.
• Following established escalation procedures and incident reporting procedures.
• Providing support for regular management reports and projects as required.
• Achieving Key Performance Indicators (KPI) and Service Level Agreement (SLA) targets.

Qualifications:

• Bachelor's degree in a related field.
• Ability to work both independently and as part of a team.
• Self-motivated with a confident and energetic attitude.
• Excellent verbal and written communication skills.
• Ability to work well under pressure and be flexible.
• Strong understanding of Microsoft Word, Excel, and Outlook.
• Clean driving record required.

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Please Note: In order to create a safe, productive work environment, our client is requiring all contractors who plan to be onsite to be fully vaccinated according to the CDC guidelines. Prior to coming into our offices, contractors will be required to attest that they are fully vaccinated.

Perks are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements)

Health Benefits: Medical, Dental, Vision, Life (including spouse & child), 401k, STD/LTD, AD&D, and Commuter Benefits program.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

All applicants applying for U.S. job openings must be legally authorized to work in the United States and are required to have U.S. residency at the time of application.

If you are a person with a disability needing assistance with the application, or at any point in the hiring process, please contact us at [e-mail].

Screening Questions

Are you from the San Jose, CA area? Are you willing to work onsite in San Jose, CA?

How many years of coordination or administrative experience do you have?

Preferred, not required: Do you have facilities coordination experience?

Preferred, not required: Do you have financial acumen?