Facilities Coordinator — Operations & Tenant Experience

Rosenblum Companies; New York (NY); On-site; USD 33,000 - 37,000; Full time

Job summary

The Rosenblum Companies is seeking an organized Facilities Coordinator to support the operations of its growing portfolio in the Capital District. This role sits within Building Maintenance and Property Management and focuses on contract management, vendor coordination, and admin support for maintenance and capital projects.

Responsibilities include managing vendor contracts, COI records, budget tracking, and onboarding of new systems.

Qualifications

• 1-2 years in an administrative support or customer-facing role.
• Experience in real estate and/or property management preferred.
• Ability to maintain confidentiality with sensitive files.
• Strong computer literacy with common business software.

Responsibilities

• Maintain property management related vendor contracts, service agreements, warranties, proposals and other documentation.
• Assist with contract tracking, proposals, bids, and coordination of contract execution.
• Support Building Management Systems administration and facilities data entry.
• Provide front desk coverage and professional reception for tenants and visitors.
• Coordinate communications with tenants, vendors, and team members.

Skills

Customer service

Communication

Organization

Attention to detail

Excel basics

Tools

Outlook

Word

Excel

Job description

The Rosenblum Companies is seeking an organized Facilities Coordinator to support the operations of its growing portfolio in the Capital District. This role sits within Building Maintenance and Property Management and focuses on contract management, vendor coordination, and admin support for maintenance and capital projects.

Responsibilities include managing vendor contracts, COI records, budget tracking, and onboarding of new systems.