Facilities Coordinator (On-Site)

Kohl's; Tallahassee (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Kohl's in Tallahassee, FL seeks a Facilities Coordinator to manage store operations, coordinate initiatives with business partners, and drive improvements in communication tools and processes.

You will oversee trades, approve work orders, monitor budgets, generate vendor and expense reports, and collaborate with corporate partners to ensure timely project plans.

On-call flexibility and travel to support programs may be required, with a focus on cost efficiency and store execution.

Qualifications

• Bachelor's degree or equivalent experience.
• Experience using PC and Macintosh environments (Microsoft Office, Google Suite, Keynote, iWork, InDesign, email/collaboration systems).
• Proven project management skills with ability to multitask without sacrificing detail.
• Effective prioritization and decision-making skills.

Responsibilities

• Oversee various trades within the Facilities team.
• Prioritize and approve work orders within established budget guidelines.
• Maintain monthly maintenance budgets, accruals and forecasting.
• Create and monitor reports to track vendor schedules, work order status and expense.
• Hold vendors accountable to key performance metrics.
• Serve as a point of contact for escalated issues for the field.
• Improve operational efficiency by creating and evolving best practices.
• Assist in the preparation of annual budgets and annual capital planning.
• Travel on occasion to support company programs and roll outs.
• Collaborate with corporate partners to coordinate project plans and timelines.
• Leverage subject matter experts to support key aspects of project.
• Support key stakeholders and field/store teams.
• Escalates issues in a timely fashion to the appropriate project stakeholder.
• Develop, edit, format communication to the stores to improve store execution and productivity.
• Audits communication tools to ensure consistency, accuracy and timeliness.
• Gathers feedback from corporate and field partners to implement improvements.
• Monitors established budgets, evaluates processes with the goal to reduce costs while maintaining quality.
• Works with internal partners to evaluate technological improvements to enhance team efficiency.
• Additional tasks may be assigned.

Skills

Bachelor's degree

MS Office & Google Suite

Project management

Prioritization

Education

Bachelor's degree or equivalent experience

Tools

Scheduling Software

Job description

Role Specific Information

As a Facilities Coordinator, you will coordinate the development of operational initiatives that have a direct impact on stores. Act as a liaison for business partners to assist in identifying operational opportunities. Partner with business units to ensure company objectives are being met and that timely, consistent and accurate communication is being provided. Continually seek process improvements both internally and at the store level to improve upon the customer and associate experience. Identify and implement improvements to communication tools and processes.

Job Description

• Oversee various trades within the Facilities team

• Prioritize and approve work orders within established budget guidelines

• Maintain monthly maintenance budgets, accruals and forecasting

• Create and monitor reports to track vendor schedules, work order status and expense

• Hold vendors accountable to key performance metrics

• Serve as a point of contact for escalated issues for the field

• Improve operational efficiency by creating and evolving best practices

• Assist in the preparation of annual budgets and annual capital planing

• Travel on occasion to support company programs and roll outs

• Collaborate with corporate partners to coordinate project plans and timelines

• Leverage subject matter experts to support key aspects of project

• Support key stakeholders and field/store teams

• Escalates issues in a timely fashion to the appropriate project stakeholder

• Depending on initiative, develop, edit, format communication to the stores to improve store execution and productivity.

• Audits communication tools to ensure consistency, accuracy and timeliness

• Gathers feedback from corporate and field partners to implement improvements

• Monitors established budgets, evaluates processes with the goal to reduce costs while maintaining quality

• Works with internal partners to evaluate technological improvements to enhance team efficiency.

• Additional tasks may be assigned

What Skills You Have:

Required

• Bachelor's degree or equivalent experience

• Experience using PC and Macintosh environments (software including Microsoft Office, Google Suite, Keynote, iwork, Indesign, email/collaboration systems.)

• Proven project management skills with ability to multitask without sacrificing detail

• Effective prioritization and decision-making skills

Preferred

• Experience in a retail environment

• Experience with scheduling or related software system (Scheduling Only)

Special Requirements

• On-call responsibility and flexible schedule as needed to support business operations

• Travel on occasion to support company programs and roll outs

The requirements listed below are representative of functions you will be required to perform, however you may be required to perform additional functions. Kohl's may revise this job description at any time. To perform this job successfully, you must be able to perform each essential function satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, absent undue hardship.

• Ability to perform the accountabilities listed in the "What You'll Do" Section
• Ability to comply with dress code requirements
• Basic math and reading skills, legible handwriting, and basic computer operation
• Ability to maintain prompt and regular attendance and meet scheduling requirements as set by the company
• Ability to learn and comply with all company policies, procedures, standards and guidelines
• Ability to receive, understand and proactively respond to direction from leadership and other company personnel
• Ability to work as part of a team and interact effectively and appropriately with others
• Ability to maintain composure and work in a fast paced environment while accomplishing multiple tasks within established timeframes
• Ability to satisfactorily complete company training programs
• Ability to use a personal computer for tasks such as communicating, preparing reports, etc.

• Ability to plan, prioritize and monitor activities across business units
• Ability to complete or oversee the completion of assigned projects in a timely manner
• Ability to perform work in accordance with the Physical Requirements section