Facilities Coordinator / Facilities Specialist

Aisafety; Berkeley (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

Aisafety in Berkeley is seeking a dependable Facilities Coordinator or Specialist to enhance a collaborative workspace for AI safety research. This dynamic role requires managing facilities needs, supporting both day-to-day operations and relationship management with vendors.

Ideal candidates value community and take pride in well-cared environments, bringing strong organizational skills and a service mindset. Join a vibrant team where your contributions directly impact the research community's ability to thrive.

Qualifications

• Experience in facilities, office operations, or similar coordination role.
• Ability to manage high volume of tasks efficiently.
• Comfortable in a dynamic environment.

Responsibilities

• Serve as first point of contact for facilities requests.
• Monitor and maintain office supplies and equipment.
• Support vendor relationships and logistics for events.

Skills

Facilities experience

Organizational skills

Clear communication

Service mindset

Task management tools

Tools

Slack

Asana

Job description

About the role

Constellation is a collaborative workspace for AI safety research in downtown Berkeley, spanning five floors and hosting between 200-400 people per day from nonprofits, academia, industry, and government. Our members include some of the most influential people working on the problem of making AI go well for humanity, and the space they work in matters.

We're looking for a dependable, hands‑on Facilities Coordinator or Facilities Specialist to help keep that space running at a high standard. You'll work closely with our Site Operations Lead, supporting day‑to‑day facilities needs across a building that's part office, part research hub, part community anchor. This isn't a back‑office role; you'll be a visible, trusted presence in a space where people spend long hours doing demanding work, and your contributions will directly affect their ability to do it well.

This is a great fit for someone who takes pride in well‑run spaces, enjoys variety, and wants to grow an operations career in a place where the work genuinely matters.

Outside of the core work hours (M-F 8:30 AM–5:00 PM), this role may also require being onsite some evenings and weekends for events or urgent issues.

Key responsibilities

Day-to-Day Facilities Support

• Serve as first point of contact for facilities requests, resolving what you can directly, and escalating with context when needed
• Respond to requests from a diverse community of researchers, staff, and visiting organizations who depend on the space to function well
• Troubleshoot and elevate issues with vendors, building management, or equipment
• Monitor and maintain office supplies, furniture, and equipment
• Support coordination with our porter team on restocking, tidying, and common area upkeep
• Support physical security operations including access control, camera monitoring, badge issuance, and visitor check‑in for a community that values both openness and safety
• Conduct routine space readiness checks across floors — flagging issues and keeping things in good shape for the researchers and teams who rely on them daily

Space & Vendor Coordination

• Help coordinate vendor relationships and follow up on open maintenance requests
• Assist with research and purchasing of furniture, equipment, and supplies
• Support monitoring of desk, office, and meeting room utilization across a busy, multi‑org building
• Assist with setup and logistics for research events, workshops, and community gatherings

Team Collaboration

• Work closely with the Site Operations Lead and broader operations team
• Track tasks and facilities requests to ensure nothing falls through the cracks in a high‑volume environment
• Help document processes and recurring tasks

About the level

We're open to hiring at either the Coordinator or Specialist level depending on the experience and background of the candidate we find. To give a sense of how we'd think about the difference:

• Facilities Coordinators own their day‑to‑day responsibilities reliably and thoroughly, respond to requests efficiently, and identify improvements within their areas over time.
• Facilities Specialists bring greater independence to their work, taking on more ambiguous or complex problems, contributing to how processes and systems are designed, and exercising stronger judgment on higher‑stakes issues.

You don't need to decide which level to apply for — we'll work that out together as part of the process.

Skills & experience

• Experience in facilities, office operations, or a similar hands‑on coordination role; the amount and depth will inform which level we hire at
• Strong organizational skills and ability to manage a high volume of tasks and requests
• Comfortable working in a fast‑moving, dynamic environment
• Clear written and verbal communication
• A service mindset; you care about giving users and staff a great experience
• Proficiency with Slack and task management tools; experience with Asana or similar a plus
• Comfort working both independently and as part of a small, collaborative team

You might be a good fit if you:

• Take pride in spaces that feel genuinely well cared for — not just functional, but good to be in
• Enjoy being a reliable presence in a community of people doing important, demanding work
• Like variety and can juggle competing priorities without dropping the ball
• Are hands‑on and happy to roll up your sleeves
• Care about AI safety and want your day‑to‑day work to support it, even if you're not a researcher yourself