Facilities Coordinator at renowned, global law firm in Midtown

HRB; New York (NY); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading global law firm in Midtown New York is seeking a Facilities Technician to provide essential support in maintaining office operations. The role involves tasks like keeping the workplace clean, assisting with facility maintenance, and ensuring efficient office setup for meetings. Ideal candidates should possess 3-5 years of relevant experience and demonstrate strong communication and attention to detail.

Qualifications

• 3-5 years of hands-on facilities or maintenance experience preferred.
• Familiarity with basic repair techniques and tools.
• Capable of addressing minor issues such as fixing furniture or equipment.

Responsibilities

• Maintain cleanliness and order in assigned areas.
• Perform light handyman duties and minor repairs.
• Monitor and report facility conditions and maintenance issues.

Skills

Communication

Customer Service

Attention to Detail

Teamwork

Education

High school diploma or equivalent

Job description

Our client, a global law firm based in Midtown, is looking to hire a Facilities Technician to provide day-to-day support for their New York Office. The successful candidate will have 3-5 years of Office Services experience in a professional environment. Candidate must be proactive and flexible with a positive attitude and comfortable working in a fast-paced environment. This role is in the office, 5x a week.

RESPONSIBILITIES

• Maintain Cleanliness and Order: Ensure all assigned areas remain clean, organized, and presentable, including routine tasks such as floor care, surface cleaning, and overall upkeep.

• Support Facility Maintenance: Perform light handyman duties, including replacing light bulbs, managing waste disposal (trash, recycling, shredding), and addressing minor repairs as needed.

• Monitor and Report Facility Conditions: Work proactively to identify maintenance issues or safety concerns, reporting them promptly to the Office Services team for resolution.

• Communicate Project Updates: Keep the Office Services team informed on the progress and completion of assigned tasks and facility-related projects.

• Coordinate Office Relocations: Assist with internal office moves, including furniture shifting and workspace setup, ensuring minimal disruption to staff.

• Prepare Meeting Spaces: Set up conference rooms and shared spaces (including the AOS Shearman Room) according to event or meeting requirements.

• Record Environmental Data: Collect and report temperature readings as part of building monitoring procedures.

• Cross-Functional Support: Provide assistance to Office Services and Stockroom teams during high-volume periods or as backup coverage.

• Ad Hoc Duties: Take on additional tasks and responsibilities as directed to support smooth office operations.

REQUIREMENTS

• Relevant Experience: High school diploma or equivalent required; 3–5 years of hands-on facilities or maintenance experience preferred. Completion of a certified apprenticeship program is a plus.

• Technical Proficiency: Familiarity with basic repair techniques and tools—capable of addressing minor issues such as fixing furniture, locks, or general office equipment.

• Strong Communication & Customer Service Skills: Ability to interact professionally and courteously with colleagues and staff while delivering service with a client-focused mindset.

• Attention to Detail & Reliability: Highly organized, dependable, and thorough, with the ability to follow instructions precisely, manage priorities effectively, and handle tasks with care and efficiency.

• Team-Oriented & Self-Motivated: Collaborative and enthusiastic, with a proactive attitude and the ability to work both independently and as part of a team.

• Mobile Workflow Capability: Comfortable using mobile ticketing or work order systems to receive, manage, and report on assigned tasks.

SALARY
$45-60K (DOE)

HOURS
9:30-5:30pm + flexibility w/ OT as needed


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