Facilities Coordinator

Systemstechnologyresearch; Woburn (MA); On-site; USD 60,000 - 75,000; Full time

Job summary

Systemstechnologyresearch is seeking a highly motivated Facilities Coordinator for its Woburn office. This role is crucial for ensuring smooth operations, focusing on vendor management and project coordination in a dynamic environment.

You will handle facilities projects, maintain office supply stations, and ensure a comfortable workplace. A Bachelor’s degree or relevant experience is necessary, along with strong organizational skills and proficiency in Microsoft Office. The salary ranges from $60,000 to $75,000.

Qualifications

• Bachelor’s degree or equivalent work experience in Facilities Operations, Office Management, or similar roles.
• Ability to obtain security clearance required.
• Experience with vendor management and contractor coordination.
• Self-motivated, collaborative, and able to exercise good judgment.

Responsibilities

• Coordinate and manage ongoing facilities design and improvement projects.
• Manage Facilities vendor relationships for services like catering and equipment.
• Ensure workplace safety and comfort for employees.
• Assist with scheduling and coordinating maintenance activities.

Skills

Vendor management

Microsoft Office proficiency

Interpersonal skills

Organizational skills

Adaptability

Education

Bachelor’s degree in Facilities Operations or similar

Tools

AutoCAD

Visio

Job description

The Role

STR is seeking a highly motivated Facilities Coordinator to support our Woburn office. This role is essential in ensuring smooth day-to-day operations, particularly in vendor management, project coordination and general facilities operations. You will join a team of dedicated, creative, and collaborative professionals and have opportunities to expand your organizational, interpersonal, and leadership skills in a dynamic environment.

What you will do

• Coordinate and support ongoing facilities design and improvement projects, including kitchen redesigns, supply station updates, conference room refreshes, and shared-space enhancements. Assist with CAD drawings, scopes of work, vendor coordination, and material/finish selections.
• Coordinate and manage Facilities vendor relationships and associated tasks, including catering deliveries, kitchen equipment service calls, day porter oversight, furniture vendors, and more.
• Escort vendors into lab spaces as needed while ensuring safety and compliance.
• Provide support for facilities service requests and maintenance calls.
• Maintain and organize office supply stations, kitchen consumables and snack & beverage offerings, and ensure consistency and availability across all floors and between buildings.
• Ensure the workplace is safe, well-maintained, and comfortable for employees.
• Recommend process improvements to enhance efficiency and effectiveness.
• Collaborate and communicate effectively with other STR sites.
• Assist with scheduling and coordinating maintenance activities as needed.

Qualifications

• Bachelor’s degree or equivalent work experience in Facilities Operations, Office Management, Site Coordinator, or similar roles.
• Ability to obtain security clearance required.
• Experience with vendor management, service oversight, and contractor coordination.
• Proficiency with Microsoft Office (Outlook, Excel, Word, PowerPoint, Visio) and other standard applications.
• Some experience in AutoCAD preferred.
• Strong interpersonal skills; able to interact professionally with colleagues at all levels and with external partners.
• Highly organized, detail-oriented, and adaptable in a fast-paced environment.
• Self-motivated, collaborative, and able to exercise good judgment.
• Strong written and verbal communication skills.
• Enthusiasm for learning, growth, and taking on new responsibilities.

Pay Information

Full-Time Salary Range: $60,000.00 to $75,000.00

STR is an equal opportunity employer. We are fully dedicated to hiring the most qualified candidate regardless of race, color, religion, sex (including gender identity, sexual orientation and pregnancy), marital status, national origin, age, veteran status, disability, genetic information or any other characteristic protected by federal, state or local laws.

Positions at STR require employees to obtain national security clearances and satisfy the requirements for compliance with export control and other applicable laws.