Facilities Coordinator

TAG - The Aspen Group

Village of East Syracuse (NY)

Hybrid

USD 33,062 - 34,440

Full time

14 days+

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Job summary

A leading healthcare support organization in East Syracuse is seeking a Facilities Management Coordinator to oversee facility operations and equipment management across multiple locations. The ideal candidate will have strong customer service skills, the ability to manage multiple tasks in a fast-paced setting, and experience in vendor negotiations. This full-time position requires effective communication and problem-solving capabilities within a supportive team environment.

Qualifications

Experience in facilities management preferred.
Ability to manage multiple tasks in a fast-paced environment.
Willingness to develop new skills and take on responsibilities.

Responsibilities

Manage facility management of dental equipment across multiple locations.
Troubleshoot equipment and deliver instructions over the phone.
Ensure completion of work orders and manage vendor relationships.
Data analysis and tracking of facility-related work orders.
Shipping management for the Facilities Department.

Skills

Exceptional customer service skills

Problem-solving ability

Analytical thinking

Effective communication

Multi-tasking

Negotiation skills

Education

Higher education degree

Job description

1 day ago Be among the first 25 applicants

TAG - The Aspen Group provided pay range

This range is provided by TAG - The Aspen Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$24.00/hr - $25.00/hr

The Aspen Group (TAG) is one of the largest and most trusted retail healthcare business support organizations in the U.S., supporting 15,000 healthcare professionals and team members at more than 1,000 health and wellness offices across 47 states in three distinct categories: Dental care, urgent care, and medical aesthetics. Working in partnership with independent practice owners and clinicians, the team is united by a single purpose: to prove that healthcare can be better and smarter for everyone. TAG provides a comprehensive suite of centralized business support services that power the impact of five consumer-facing businesses: Aspen Dental, ClearChoice Dental Implant Centers, WellNow Urgent Care, AZPetVet and Chapter Aesthetic Studio. Each brand has access to a deep community of experts, tools and resources to grow their practices, and an unwavering commitment to delivering high-quality consumer healthcare experiences at scale.

As a reflection of our current needs and planned growth we are very pleased to offer a new opportunity to join our dedicated team as a Facilities Management Coordinator.

Responsibilities

The person selected for this role will play a significant part in ensuring that Aspen Dental continues to provide access to care in facilities that demonstrate best-in-class safety, cleanliness, and functionality. This position will be responsible for the following:

Manage the day to day facility management of dental equipment and maintenance issues at multiple locations over a large geographic territory in a team oriented atmosphere from our main office
Will need to trouble shoot equipment over the phone with office staff and deliver specific instructions
Tact and Directness in dealing with the facilities vendors is critical to ensure that required actions are completed
Manage expectations and performance within service level parameters. Verify completion of work and services
Effectively communicate with internal customers and contract vendors
Data analysis and storage of work order history and budget tracking using online programming
Subcontractor appropriation. Ability to search for vendors and sign them up
Shipping items and tracking for the Facilities Department
Billing management for Facilities tickets. This includes contacting vendors to get the correct information in order to get billing done, and coordination with ADMI billing to coordinate correct GL codes and location codes for items
Run small projects from start to finish and be able to give guidance to techs in the field of our scope of work in details

Minimum Education and Experience

The candidate selected for this challenging opportunity will likely possess exceptional customer service skills and act with a ‘sense of urgency.’ This requires skill and experience in both verbal and written communications that meets the needs of different customers and vendors. It would be very helpful to have prior exposure to multi-unit facilities management concepts and best practices. You can expect to work in a fast paced environment so being able to demonstrate successful completion of multiple tasks concurrently is appreciated. Critical to this role will be the experience and ability to negotiate with vendors, think analytically and critically, and to be a ‘real-time’ problem solver. This role will likely involve occasional travel and a flexible schedule. While a degree in higher education is preferred, a willingness and eagerness to develop new skills and garner more responsibility is essential. If you’re ready for this challenge, then contact us today!