Facilities Coordinator

CBRE HV; Minneapolis (MN); On-site; USD 42,000 - 60,000; Full time

Job summary

CBRE is seeking a Facilities Coordinator in Minneapolis. You will work with clients, vendors, and contractors to ensure facility tasks and work orders are completed as part of the Facilities Management function, supporting Property Managers in repairs and investment plans.

Responsibilities include handling inquiries, collecting and filing work orders, monitoring external activities, and following established procedures under close supervision. A strong eye for detail and basic math are required.

Qualifications

• Clear communication and ability to exchange straightforward information.
• Strong organizational skills with attention to detail.
• Basic math skills for percentages, discounts, and markups.

Responsibilities

• Work with landlords, tenants, and service providers to implement procedures and reporting formats.
• Acknowledge client inquiries and collect work orders.
• Collect information reports to track performance and progress.
• File work orders, proposals, and vendor paperwork.
• Monitor activities outside the building, including waste disposal and recycling.
• Follow instructions and ask clarifying questions when needed.
• Respond to client, coworker, and supervisor inquiries or complaints.
• Apply existing procedures to solve straightforward problems under supervision.
• Execute duties and tasks according to defined processes to deliver outputs.

Skills

Communication skills

Organizational skills

Basic math

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Why CBRE?When you join CBRE, you become part of a global leader in commercial real estate and investment services that help businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact! Our collaborative environment is built on our shared values — respect, integrity, service, and excellence — and we value the varied perspectives, backgrounds, and skills of our people. At CBRE, you have the opportunity to chart your own course and realize your full potential!

About the Role:

As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete. This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do:

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge all client inquiries and collect work orders.
• Collect information reports to find out performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

Qualifications

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

Applicant AI Use Disclosure:We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.These updates reflect our commitment to clarity, inclusivity, and a consistent candidate experience across all postings.

DisclaimersApplicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.Our Values in HiringAt CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.