Facilities Coordinator

CBIZ; Melville (NY); On-site; USD 38,000 - 48,000; Full time

Job summary

CBIZ, a leading professional services firm, seeks a reliable front desk/office support professional in Melville, NY. The role covers the front desk, greet clients, handle mail and packages, and assist with general office tasks. The position includes event setup, inventory duties, and cross-training across departments to support a busy team.

Ideal candidates will have strong customer service skills, attention to detail, and basic MS Office knowledge. A High School diploma or GED is required.

Qualifications

• Strong customer service and communication skills essential for front desk duties.
• Attention to detail and a proactive approach to office organization.
• Proficient with Microsoft Outlook; basic Excel and Word skills expected.
• Ability to multitask and manage competing priorities in a professional environment.
• Team player with the ability to work independently when needed.

Responsibilities

• Cover the front desk when needed and greet clients and associates.
• Assist with mail distribution and general office maintenance.
• Monitor the reception inbox and forward emails as needed.
• Process incoming faxes and coordinate with relevant departments.
• Help with event setup and cleanup of conference rooms.
• Restock and clean the kitchen; maintain inventory and ordering of supplies.
• Scan documents and manage package deliveries and pickups.
• Lift 10–20 lb items and stand for extended periods as required.
• Cross-train in other departments to support team needs.

Skills

Strong customer service skills

Attention to detail

Strong communication skills

Basic knowledge of Microsoft Outlook,

Excel and Word

Education

High School diploma or GED

Job description

• Cover the front desk when needed (answering phones and greeting incoming clients/associates) and assist in other areas from 8:30PM-5:30PM / flexibility to come in early or depart late on some days.
• Assist with organizing and distributing incoming and outgoing mail.
• Assist with general office maintenance.
• Monitor reception outlook inbox and handle/forward incoming email correspondence.
• Compile and forward incoming faxes.
• Assist with event set up & cleanup of all conference rooms.
• Restock and clean kitchen.
• Provide inventory and assist with ordering supplies.
• Scanning.
• Receiving and delivering incoming UPS/FedEx/Amazon packages.
• Ability to lift 10lb-20lb items or boxes.
• Ability to stand for long periods of time.
• Cross training in other departments as needed.

Job Description

• Cover the front desk when needed (answering phones and greeting incoming clients/associates) and assist in other areas from 8:30PM-5:30PM / flexibility to come in early or depart late on some days.
• Assist with organizing and distributing incoming and outgoing mail.
• Assist with general office maintenance.
• Monitor reception outlook inbox and handle/forward incoming email correspondence.
• Compile and forward incoming faxes.
• Assist with event set up & cleanup of all conference rooms.
• Restock and clean kitchen.
• Provide inventory and assist with ordering supplies.
• Scanning.
• Receiving and delivering incoming UPS/FedEx/Amazon packages.
• Ability to lift 10lb-20lb items or boxes.
• Ability to stand for long periods of time.
• Cross training in other departments as needed.

Preferred Qualifications

• Strong customer service skills
• Attention to detail
• Strong communication skills and follow-through
• Basic knowledge of Microsoft Outlook, Excel and Word
• Strong ability to multitask

Minimum Qualifications

• High School diploma or GED required
• Demonstrated ability to communicate verbally and in writing throughout all levels of an organization, both internally and externally
• Proficient use of applicable technology
• Ability to work in a team environment as well as independently

About Us

CBIZ, Inc. (NYSE: CBZ) is a leading professional services advisor to middle-market businesses nationwide. With industry knowledge and expertise in accounting, tax, advisory, benefits, insurance, and technology, CBIZ delivers actionable insights to help clients anticipate what is next and discover new ways to accelerate growth. CBIZ has more than 9,500 team members across 23 major markets coast to coast.

CBIZ strives to be our team members' employer of choice by creating an environment where team members are appreciated, recognized for their contributions, and provided with opportunities to grow, both personally and professionally, throughout their careers.

Together, CBIZ and CBIZ CPAs are ranked as one of the top providers of accounting services in the United States. CBIZ CPAs is an independent CPA firm that provides audit, review and attest services, while CBIZ provides business consulting, tax and financial services. In certain jurisdictions, CBIZ CPAs operates under its previous name, Mayer Hoffman McCann P.C.