Facilities Coordinator

UCI group; Irvine (CA); Presencial; USD 60.000 - 75.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical insurance

Sick and vacation time

Retirement plans

Descripción de la vacante

UC Irvine is seeking a Facilities Coordinator to support daily operations across Health Sciences spaces. You will coordinate projects, manage requests, and work with contractors to ensure safe, compliant environments.

The role requires strong organizational skills and the ability to communicate updates effectively. The position is fully onsite Monday through Friday, with opportunities to support events and after-hours activities.

Formación

• Knowledge of facility maintenance practices.
• Knowledge of safety and emergency preparedness practices.
• Strong written communication and documentation skills.
• Excellent organizational and time-management abilities.
• Active listening and problem-solving to coordinate with stakeholders.

Responsabilidades

• Support day-to-day facilities operations across Health Sciences spaces and buildings.
• Coordinate facilities projects from start to finish, and manage requests via email, phone, and ticketing systems.
• Maintain supply inventories and work with on-site contractors and vendors to coordinate schedules.
• Conduct regular rounds to inspect safety and security hazards and support safety compliance and emergency preparedness efforts.
• Provide onsite support for meetings and events, including after hours or weekends.
• Document recurring issues and resolutions, and provide updates to faculty and management.

Conocimientos

Facility maintenance

Safety & emergency preparedness

Written communication

Time management

Interpersonal skills

Teamwork

Confidentiality

Project coordination

Educación

Bachelor's degree in related area

Descripción del empleo

Overview

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.To learn more about UC Irvine, visit www.uci.edu.

The Office of the Vice Chancellor for Health Affairs (OVCHA) provides strategic leadership and coordination across UC Irvine Health Affairs. Led by the Vice Chancellor for Health Affairs (VCHA), the office advances a vision that brings together research, education, and clinical care with a focus on collaboration, shared purpose, and meaningful impact in support of the mission to Discover. Teach. Heal. It ensures alignment of strategic priorities across Health Affairs, leads cross-enterprise initiatives, supports major projects and executive engagements, and coordinates high-level planning, events, and operations. The OVCHA interfaces with a variety of stakeholders including academic and administrative units, faculty, staff, and external stakeholders. Key functional areas include Strategy and Administration, Communications and External Relations, Operations, Events, and Capital Projects, and Scientific Affairs.

Responsibilities

The Facilities Coordinator role is responsible for supporting the day-to-day facilities operations across multiple Health Sciences spaces and buildings. The ideal candidate possesses strong organizational and communication skills, along with a working understanding of facilities and safety compliance. The incumbent participates in project planning, triages general maintenance and specialized facility systems issues, and manages incoming requests via email, phone, and ticketing systems, resolving or escalating issues as needed. The incumbent coordinates facilities projects from start to finish, maintains supply inventories, and works with onsite contractors, vendors, and campus stakeholders to coordinate schedules, facilitate emergency access, and track work progress. In addition, the incumbent will conduct regular rounds to inspect for safety and security hazards, support safety compliance and emergency preparedness efforts, and maintain building access control systems and records. They will also serve as a responsive point of contact for faculty, staff, and management, communicating updates, documenting recurring issues and resolutions, drafting emails, memos, and notices, and providing onsite support for meetings and events, some occurring after hours or on weekends. The incumbent also provides backup coverage and performs other duties as assigned. This position reports fully onsite Monday through Friday.

Qualifications

Required:

• Working knowledge of practices and procedures relating to facility maintenance.
• Working knowledge of practices and procedures of safety and emergency preparedness.
• Written communication skills to prepare a variety of correspondence, reports, policies and procedures, and training documents.
• Excellent organizational and time-management skills, including the ability to manage multiple concurrent requests, competing priorities, and recurring tasks.
• Active listening, interpersonal communication and problem-solving skills to effectively resolve questions, concerns, issues or problems and ensure cooperative and productive working relationships.
• Skills to work independently and as part of a team.
• Ability to use discretion and maintain confidentiality.
• Working organizational skills to work on multiple projects with competing deadlines, to establish goals and workload priorities, and to meet project deadlines within budget and time constraints.
• Demonstrated attention to detail and accuracy in daily work
• Ability to troubleshoot routine operational issues and coordinate effectively with vendors and service providers.
• Bachelor's degree in related area and / or equivalent experience / training
• A minimum of 1 year of relevant expericence, preferably in an academic or scientific environment.

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at [phone] or [e-mail].