Facilities Coordinator

UC Irvine; Irvine (CA); On-site; USD 47,000 - 52,000; Full time

Job summary

UC Irvine is seeking a Facilities Coordinator for the Henry Samueli School of Engineering to oversee facilities operations and coordinate with campus services. The role requires strong maintenance knowledge, communication skills, and the ability to manage multiple projects while supporting space management and equipment installation.

The ideal candidate will have a Bachelor's degree or equivalent, 1–3 years of facilities experience, and a valid California driver’s license, with flexibility to

Qualifications

• Bachelor's degree in related area or equivalent experience/training.
• 1–3 years of experience in facilities operations and management.
• Working knowledge of facility maintenance practices.
• Excellent written communication and interpersonal skills.
• Ability to read and interpret architectural plan sets.
• Proficiency with Word, Excel, PowerPoint; familiarity with AutoCAD or Bluebeam.

Responsibilities

• Oversee facilities operations for School spaces and occupants.
• Liaise with Facilities Management, EHS, Transportation, Distribution and campus departments.
• Assist in construction, deliveries, security systems, key/lock management, and safety infrastructure support.
• Maintain safety and emergency preparedness procedures.
• Assist with space management, moving coordination, custodial/grounds issues, and equipment installation.

Skills

Communication

Attention to detail

Teamwork

Problem solving

Independent work

Time management

Microsoft Office

AutoCAD/Bluebeam

Education

Bachelor's degree or equivalent

Facilities operations experience

Tools

AutoCAD

Bluebeam

Microsoft Office (Word/Excel/PowerPoint)

Job description

Who We Are

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

Founded in 1965, the Samueli School of Engineering educates approximately 5,000 students (4,000 undergraduates and 1,000 graduates) with an integrative approach that blends fundamentals, research and hands‑on experience. The School's aim is to unleash innovation, create opportunities and inspire ingenuity. The School's faculty members are leaders in their disciplines who have achieved worldwide recognition for their research and dedicated teaching. The School includes six academic departments and broad range of associated research and administrative units. Under the leadership of the Dean, the School pursues research that is timely, socially responsible and cutting edge, and works in partnership with industry, state, and federal agencies to promote the transfer of research to applications that benefit society.

Your Role on the Team

Under the supervision of Facilities Director for the Henry Samueli School of Engineering, the Facilities Coordinator assists the Director in the oversight, supervision and coordination of facilities operations for all spaces assigned to the School of Engineering. The Facilities Coordinator acts as liaison between campus Facilities Management, Environmental Health and Safety, Transportation and Distribution Services and other campus departments for maintenance, safety and infrastructure services support to School spaces and occupants. The Facilities Coordinator will assist in providing oversight to areas not limited to construction, design, deliveries, security systems, key/lock management, emergency management, space management, moving coordination/participation, custodial/grounds issues and equipment installation.

What It Takes to be Successful

Required

• Working knowledge of practices and procedures relating to facility maintenance.
• Written communication skills to prepare a variety of correspondence, reports, policies and procedures, and training documents.
• Skills to work under pressure of deadlines in a demanding environment.
• Active listening, interpersonal communication and problem‑solving skills to effectively resolve questions, concerns, issues or problems and ensure cooperative and productive working relationships.
• Skills to work independently and as part of a team.
• Working organizational skills to work on multiple projects with competing deadlines, to establish goals and workload priorities, and to meet project deadlines within budget and time constraints.
• Working knowledge of practices and procedures of safety and emergency preparedness.
• Working knowledge of practices and procedures relating to facility maintenance.
• Skills to utilize Microsoft Word, Excel, PowerPoint and design software such as AutoCAD or Bluebeam, including other software.
• Understanding of laboratory operations and research goals.
• Ability to read and interpret architectural plan sets.
• Understanding of laboratory operations and research goals.
• Ability to make sound decisions quickly in a demanding environment.
• Ability to work with hand and power tools for basic trades related repairs, assembly and dismantling of equipment, furniture, fixtures and other items as required.
• Flexibility to respond to requests and emergencies outside set working hours.
• Experience providing exceptional customer service.
• Problem solving skills with the ability to contribute suggestions for process improvements.
• Bachelor's degree in related area and / or equivalent experience / training
• 1-3 yearsPrevious experience in facilities operations and management

Driver's License

• Required to hold a valid drivers license, have a driving record that is in accordance with local policies/procedures, and/or enroll in the California Employer Pull Notice Program.

Preferred

• Lab or office design skills

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $$34.31- $$37.88 (Hourly).

Conditions of Employment

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at [phone] or [e-mail].

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization