FACILITIES COORDINATOR

ZipRecruiter; Gaithersburg (MD); On-site; USD 55,000 - 60,000; Full time

Job summary

A facilities management firm in Gaithersburg seeks a Facilities Coordinator. Responsibilities include providing administrative support, coordinating services, and ensuring effective communication. The ideal candidate will have strong organizational skills, proficiency in Microsoft Office, and the ability to manage multiple tasks efficiently. This role offers competitive salary and various benefits.

Benefits

Medical

Dental

Vision

Life Insurance

Retirement Plan

Paid Time Off

Health and Wellness Programs

Qualifications

• Excellent ability to prioritize tasks and manage multiple responsibilities efficiently.
• Exceptional verbal and written communication skills.
• Ability to effectively communicate with team members, executives, and external stakeholders.

Responsibilities

• Provide comprehensive administrative assistance to the Site Operations Team.
• Arrange and reserve conference rooms, catering, audio/video services.
• Serve as a liaison between the site operations team and internal/external stakeholders.

Skills

Attention to detail

Communication skills

Microsoft Office Suite proficiency

Analytical skills

Time management

Job description

Overview

Position Title: FACILITIES COORDINATOR

Shifts: Monday - Friday, 8 AM - 6 PM, occasional weekends

Salary: $55,000 - $60,000

Pay Grade: 11

Other Forms of Compensation: Bonus

ESFM is the corporate facilities management (FM) division of Compass Group USA, a Gold-level Corporate Sustaining Partner of the International Facility Management Association (IFMA), and a Platinum Corporate Member of the Association of Energy Engineers (AEE).

ESFM self-performs 80% of all FM services provided to clients. Our portfolio of solution categories includes Facilities Maintenance & Engineering, ESG Programming, Laboratory Support Services, Janitorial & Industrial Cleaning, Landscaping & Grounds Management, Workplace Solutions and Managed Services.

This self-performance model creates a consistent hospitality experience for clients, resulting in higher engagement and productivity from their employees. ESFM’s clients include many household names from the life sciences, technology, oil & gas and manufacturing markets.

This position is eligible for an Employee Referral Bonus! If you know someone that is qualified for this role, please use the ‘job search’ in PeopleHub to refer your referral and email them a link to apply. Your referral will be able to apply by clicking the link in the email. You can check the status through your profile, accessible via Careers in PeopleHub, by clicking on ‘referral tracking.’ For Employee Referral guidelines, FAQs and the Compass Employee Referral Policy, email [e-mail].

Job Summary

As a Facilities Coordinator II, you will provide excellent customer service in the management of facilities for our clients.

Essential Duties and Responsibilities

• Provide comprehensive administrative assistance to the Site Operations Team, including Workplace Services and Planning, Hard Services, Gaithersburg SHE (Safety, Health, and Environment), and Site Engagement etc.
• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings.
• Multi-task effectively in a fast-paced and ever-changing work environment
• Prepare and edit correspondence, communications, presentations, and other documents.
• Serve as a liaison between the site operations team and internal/external stakeholders.
• Facilitate effective communication and coordination among team members and departments.
• Organize and coordinate meetings, including preparing agendas and taking minutes.
• Implement best practices and innovative solutions to enhance site operations support.
• Provide administrative support to senior leadership and team, not limited to calendar management and meeting planning.
• Onboard new site operations team members, ensuring all access requirements are met before the new hire’s (FTEs & OSPs) are met prior to their arrival.
• Facilitate site and tours ensuring new hires have a great experience.
• Provide any additional tasks as assigned.

Skills Needed

• Excellent ability to prioritize tasks and manage multiple responsibilities efficiently.
• Strong attention to detail and accuracy in documentation and reporting.
• Exceptional verbal and written communication skills.
• Ability to effectively communicate with team members, executives, and external stakeholders.
• Ability to work collaboratively in a team-oriented environment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong analytical and problem-solving abilities.
• Excellent time management skills to handle competing priorities and meet deadlines.
• Ability to adapt to changing priorities and manage stress in a fast-paced environment.
• Strong focus on delivering high-quality service to internal and external customers.
• Ability to address and resolve service-related issues promptly.
• Willingness to take on new responsibilities and learn new skills.

Apply to ESFM Services today!

ESFM is a member of Compass Group USA

Associates at ESFM are offered many fantastic benefits.

• Medical
• Dental
• Vision
• Life Insurance/ AD
• Insurance
• Retirement Plan
• Paid Time Off
• Holiday Time Off (varies by site/state)
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Theft Protection
• Pet Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)
• Paid Parental Leave
• Personal Leave

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here for paid time off benefits information.

Req ID:1454985

ESFM

Brandy Wilson