Facilities Coordinator

ATP Flight School; Florida; On-site; USD 40,000 - 65,000; Full time

Benefits offered by this job

Medical coverage

Dental/Vision/Life Insurance

401(k) Enrollment

8 Paid Holidays

PTO accrual

Job summary

ATP Flight School in Florida is seeking a Facilities Coordinator to ensure all ATP facilities are well maintained and safe, coordinating routine repairs, vendor work, and preventive maintenance across its nationwide network.

The role requires strong organization, ability to manage multiple locations, vendor management, and communication with staff, landlords, and service providers to keep buildings productive and compliant.

Qualifications

• High school diploma or equivalent required; advanced degree preferred.
• 2–4 years of experience coordinating facilities, property management, or multi-site operations.
• Experience managing work orders, vendor invoices, and service contracts.
• Experience supporting multiple locations or dispersed portfolios preferred.

Responsibilities

• Coordinate routine repairs, service requests, and preventive maintenance across ATP's facilities.
• Receive, document, prioritize, assign, and follow through on facility issues to completion.
• Obtain vendor quotes, schedule service providers, and monitor scope, cost, and quality.
• Coordinate facility needs including lighting, HVAC, plumbing, doors, and upkeep.
• Serve as point of contact for staff, landlords, airport/FBO personnel, property managers, and vendors.
• Interface with property owners/managers for leased properties and respond to emergencies.
• Completes other duties as assigned.

Skills

Org & Time

Problem Solving

Teamwork

Communication

Customer Service

Computer Skills

Education

High school diploma or equivalent

Assoc/Bach in facilities management or related field

Tools

Work order systems

Contract management

Microsoft Office

Job description

About Us

ATP is the nation's largest flight school, providing students with the most efficient path to a successful airline pilot career. For over 40 years, ATP has been the leader in professional flight training and supplying pilots to regional and major airlines.

Job Summary

Provides a great experience for students, instructors, and employees by ensuring all facilities are well equipped and well maintained to ensure an efficient, productive and enjoyable place to train and work.

Essential Duties and Responsibilities

• Coordinate routine repairs, service requests, and preventive-maintenance activities across ATP's nationwide network of facilities.
• Receive, document, prioritize, assign, and follow through on facility maintenance issues through completion.
• Obtain vendor quotes, schedule service providers, confirm work scope, and monitor quality, timeliness, and cost.
• Coordinate facility needs, including lighting, plumbing, HVAC, doors, paint, flooring, landscaping, furniture, signage, cleaning, and general building upkeep.
• Serve as a point of contact for local staff, landlords, airport/FBO personnel, property managers, and service vendors regarding facility issues.
• Interface with property owners and/or managers for leased properties
• Respond to emergency situations or other urgent issues involving ATP facilities
• Completes other duties as assigned.

Education and Experience Requirements

• High school diploma or equivalent required; associate's or bachelor's degree in facilities management, business, construction management, or a related field preferred.
• Two to four years of experience coordinating facilities, property management, maintenance operations, construction administration, vendor management, or multi-site retail/service operations.
• Experience managing work orders, vendor invoices, service contracts, and repair quotes preferred.
• Experience supporting multiple locations or a geographically dispersed portfolio strongly preferred.

Knowledge/Skills/Abilities

• Organization & Time Management – strong organization and follow-through; able to manage a high volume of open items across multiple locations.
• Analytical Problem-Solving – able to research, analyze, identify viable options, and make thoughtful recommendations considering risk and short-term/long-term impact.
• Team Orientation & Interpersonal – ability to develop and maintain relationships with team members, management, and other company staff.
• Communication – able to effectively and persuasively express self verbally and in writing, using correct language and grammar in a professional, diplomatic and tactful manner.
• Customer Service – able to personally provide high level of interactive service to targeted vendors and internal staff, building relationships and acting as liaison between both.
• Computer Usage – able to utilize internal computer systems.
  

Benefits

ATP offers a comprehensive employee benefits program, including:

• Starting pay commensurate with experience
• Employer Paid Life Insurance
• Medical coverage
• Dental/Vision/Life Insurance
• Critical Illness and Accident Insurance
• Short-Term and Long-Term Disability Insurance
• 401(k) Enrollment (100% Vested with no employer contributions)
• 8 Paid Holidays
• 13 Paid Time Off Days per Year (PTO is earned on an accrual-basis)

Physical Demands

• The physical demands described here must be met by an employee to successfully perform the essential functions of this job. The employee is regularly required to talk, hear, see, stand; walk; use hands to finger, handle or feel; and reach with hands and arms, lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

ATP is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.