Facilities Coordinator

Mid Michigan Community Action Agency; Farwell (MI); On-site; USD 35,000 - 52,000; Full time

Job summary

Mid Michigan Community Action Agency in Michigan is seeking a Facilities Maintenance Assistant to support maintenance, ground keeping, equipment, and vehicle tasks across agency sites. You will work under the Facilities Manager to coordinate requests, perform repairs, and monitor safety and compliance.

The role requires a high school diploma and at least one year in facilities operations; strong computer skills and the ability to multitask and lift up to 75 pounds are essential, with willingness

Qualifications

• Minimum of a high school diploma or equivalent.
• Minimum of one year of facilities maintenance, building operations, fleet coordination, or a related field preferred.
• Must have proficient computer skills (Word, Excel, Outlook, and Internet).
• Demonstrated effective oral and written communication skills.

Responsibilities

• Coordinate facility work orders and maintenance requests across agency locations under the direction of the Facilities Manager.
• Perform building repairs and maintenance, including plumbing, electrical, carpentry, lighting, equipment, and general facility upkeep.
• Conduct routine inspections of facilities and grounds, identify maintenance and safety concerns, and work with building liaisons to maintain safe, functional, and well-maintained environments.
• Coordinate contractor access and monitor work progress to ensure compliance with agency standards, specifications, and timelines.
• Assist with preventive maintenance, inspections, and compliance activities related to HVAC systems, playgrounds, water wells, and other facility systems and equipment.
• Maintain facility records, maintenance logs, inspection reports, work orders, and related documentation.

Skills

Communication

Multitasking

Attention to detail

Time management

Education

High School Diploma

Tools

Word

Excel

Outlook

Job description

General Responsibilities

• Coordinate and support maintenance and repair activities for agency facilities, grounds, equipment, and vehicles to ensure safe and efficient operations.
• Assist the Facilities Manager with day-to-day administrative tasks.
• Assist in coordinating day-to-day facilities operations, maintenance activities, and contractor services based on priorities established by the Facilities Manager.
• Assist the Facilities Manager in planning, scheduling, and monitoring preventive maintenance activities across all agency sites.
• Serve as an onsite resource to the administrative building agency staff, site representatives, contractors, and vendors.
• Assist in ensuring compliance with agency safety policies and applicable state and federal regulations.
• Assist the Facility Manager in identifying facility, equipment, and vehicle needs and developing practical solutions.
• Assist the Facilities Manager with fleet maintenance coordination and vehicle-related record keeping.
• Protect the privacy of employees and customers/families and maintain confidentiality of all information obtained in the course of employment.

Specific Duties

• Coordinate facility work orders and maintenance requests across agency locations under the direction of the Facilities Manager.
• Perform building repairs and maintenance, including plumbing, electrical, carpentry, lighting, equipment, and general facility upkeep.
• Conduct routine inspections of facilities and grounds, identify maintenance and safety concerns, and work with building liaisons to maintain safe, functional, and well-maintained environments.
• Coordinate contractor access and monitor work progress to ensure compliance with agency standards, specifications, and timelines.
• Assist with preventive maintenance, inspections, and compliance activities related to HVAC systems, playgrounds, water wells, and other facility systems and equipment.
• Maintain facility records, maintenance logs, inspection reports, work orders, and related documentation.
• Assist with agency fleet operations, including vehicle maintenance scheduling, inspections, registrations, usage tracking, safety equipment monitoring, recordkeeping, and replacement planning.
• Assist in maintaining building security systems, key control processes, facility access procedures, safety initiatives, and emergency preparedness activities.
• Coordinate preventive maintenance activities under the direction of the Facilities Manager for playgrounds and assist in ensuring compliance with national and state safety guidelines.
• Assist with meeting, training, and event setup as needed.
• Participate in professional development activities and serve on agency committees as assigned.
• Serve as a backup to the Facilities Manager for new hire orientation presentations and other assigned responsibilities.
• Perform other duties as assigned.

Education and Experience Qualifications

• Minimum of a high school diploma or equivalent.
• Minimum of one year of experience in facilities maintenance, building operations, fleet coordination, or a related field preferred.

Additional Requirements

• Must have proficient computer skills (Word, Excel, Outlook, and Internet).
• Demonstrated effective oral and written communication skills.
• Demonstrated initiative, flexibility, attention to detail, and ability to multitask.
• Ability to organize, prioritize, and coordinate multiple projects and work assignments.
• Must have reliable transportation, a valid driver’s license, provide proof of insurance, and pass MMCAA’s driving record review.
• Pass State Police criminal clearance, DHS Child Abuse/Neglect clearance, and other required background checks.
• Physically able to lift and carry up to 75 pounds on a daily basis.
• Ability to work on roofs, climb ladders, and enter confined spaces such as crawl spaces.
• Ability to work in varied environmental conditions including heat, cold, rain, dust, and other outdoor conditions.
• Receive and maintain First Aid/CPR certifications.
• Ability to work independently while effectively directing and coordinating the work of others.
• Must be self-directed and able to adapt to changing priorities and daily challenges.