Facilities Coordinator

Case Western Reserve University; Cleveland (OH); On-site; USD 19,000 - 27,000; Full time

Benefits offered by this job

Healthcare

Retirement plans

Tuition assistance

Paid time off

Winter recess

Job summary

Case Western Reserve University is seeking a Facilities Coordinator to support athletic facilities, equipment operations, and event logistics on campus. The role includes managing inventory for varsity teams, supervising student workers, and coordinating setup for events at the Wyant Athletic and Wellness Center.

Hours may include nights and weekends; experience in collegiate athletics or facility operations is preferred.

Qualifications

• 2 years of work experience required.
• Experience in collegiate athletics, recreation and/or facility operations and equipment management preferred.
• High school education required. Bachelor's degree preferred. Valid driver's license required.

Responsibilities

• Manage equipment inventory for varsity teams and repair equipment.
• Schedule and supervise student employees for the equipment room and Wyant.
• Oversee Wyant Center weight room and events.
• Set up and takedown for varsity sports and game day operations.

Skills

Microsoft Office

Interpersonal communication

Attendance reliability

AI tools

Policy adherence

Education

High school diploma

Bachelor's degree preferred

Valid driver’s license

Job description

Case Western Reserve University is committed to providing a transparent estimate of the salary for this position at the time of its posting. The starting wage rate is $16.97 per hour, depending on qualifications, experience, department budgets, and industry data.

Employees receive more than just a paycheck. University employees enjoy a comprehensive benefits package that includes excellent healthcare, retirement plans, tuition assistance, paid time off, and a winter recess.

POSITION OBJECTIVE

Working under moderate supervision, the Facilities Coordinator primarily serves facility users including the general student population, student athletes and teams that make use of the athletic and recreation facilities on the north side of campus. Duties include equipment inventory, oversight of the Wyant Athletic and Wellness Center as well as set-up and take-down of athletic events which involves some night and weekend hours. Supervise the work of student employees on the north side.

Essential Functions

• Manage equipment inventory and maintain records for all varsity teams. Store, inventory, distribute, collect and repair equipment for varsity teams. Items include laundry loops, practice gear, uniforms and game equipment. (25%)
• Schedule and oversee the work of student employees, specifically for the equipment room and Wyant. Provide recommendations for Wyant facility staffing and operations to improve service. (25%)
• Manage operations at the Wyant Athletic and Wellness Center weight room and events at the Wyant Varsity Club. (15%)
• Perform fall, winter and spring sport field event set-up and take-down for varsity sports as well as game day event management. Provide assistance with other special events as assigned. (15%)

Nonessential Functions

• Manage locker room usage in House 7 and coordinate lock distribution (5%)
• Oversee laundering of equipment including towels, practice gear, and uniforms. (5%)
• Coordinate maintenance and cleaning of various spaces within Wyant Athletic and Wellness Center, North Residential Village outdoor athletics venues and House 7 Basement. Perform minor upkeep of equipment as assigned by associate athletic director for facilities and operations. (5%)
• Coordinate general maintenance of department vans. (4%)
• Perform other duties as assigned (1%)

CONTACTS

Department: Daily contact with Associate Athletic Director for Facilities and Operations, all department faculty and staff members and student worker staff as it relates to day-to-day operations, service and maintenance.

University: Frequent contact with university faculty and staff while hosting special events.

External: Frequent contact with rental clients when hosting events.

Students: Daily contact with undergraduate student workers and facility users when providing instructions, resolving issues and providing services.

SUPERVISION

Provide direct supervision for student workers at Wyant Athletic and Wellness Center and North Residential Village operations, as well as those that will be assisting in event set up, competition set up and logistics.

Qualifications

Experience: 2 years of work experience required. Experience in collegiate athletics, recreation and/or facility operations and equipment management preferred.

Education/Licensing: High school education required. Bachelor's degree preferred. Valid driver's license required.

Required Skills

• Ability to lift and move athletic equipment as necessary.
• Should possess computer skills, e.g., Microsoft Office.
• Ability to effectively interact with colleagues, supervisors and customers face to face.
• Ability to meet consistent attendance.
• Willingness to learn and work with Artificial Intelligence (AI) tools and technologies.
• Ability to demonstrate successful support, education, and advocacy for all students, aligned with the values, mission, and messaging of the university, while adhering to the staff policy on conflict of commitment and interest.

WORKING CONDITIONS

Employee will be subject to contact with human blood and/or tissue. Employee will be called on to drive a university vehicle. Some night and weekend hours may be required.

Case Western Reserve University is an equal opportunity employer. All applicants are protected under federal and state laws and university policy from discrimination based on race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, protected veteran status, disability, age and genetic information.

Case Western Reserve University complies with the Americans with Disabilities Act regarding reasonable accommodations for applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the CWRU Office of Equity at 216-368-3066 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicants will be made on a case-by-case basis.