Facilities Coordinator

Redstone; Burlington (VT); On-site; USD 27,552 - 33,062; Full time

Benefits offered by this job

Medical, vision, and dental insurance

401(k) match

Three weeks paid vacation

Paid sick leave

Twelve paid holidays

Discretionary bonuses

Job summary

Redstone is seeking a Facilities Team member in Burlington, Vermont, to oversee property maintenance and compliance inspections. The ideal candidate should possess strong communication and organizational skills, be customer-focused, and capable of working independently. Responsibilities include conducting inspections, managing compliance documentation, and coordinating maintenance activities. Benefits include medical, dental, and vision insurance, a 401(k) match, and generous paid time off policies.

Qualifications

• Must be comfortable using app-based technology and adaptable to new platforms.
• Requires reliable transportation and vehicle insurance.
• Must pass a criminal background check.

Responsibilities

• Perform property inspections and coordinate follow-up actions.
• Conduct routine property walks to identify maintenance needs.
• Manage and maintain compliance documentation and inspection reports.
• Coordinate vendor access for inspections and preventative maintenance.
• Support broader facilities operations with special projects.

Skills

Strong communication skills

Excellent organization

Customer service skills

Self-motivation

Proficiency in Microsoft Office Suite

Education

Valid driver's license

Tools

CRM system

Job description

Job Summary

The Facilities Team oversees Redstone’s physical assets, responsible for the maintenance of the portfolio and ensuring high curb appeal and fully functioning building systems. This position coordinates, schedules, conducts, and attends inspections of all kinds—including life safety, turnover, and building code inspections—across the residential portfolio. It requires an outgoing, resourceful, professional, and enthusiastic individual who supports the Director of Residential Facilities and the Residential Team, with regular travel to all properties.

Reports to

Director of Residential Facilities

Wage Status

Non-Exempt; $20 - $24 per hour depending on experience

Normal Hours

40 hours per week, 7:30 a.m. – 4:00 p.m.

Job Responsibilities

• Perform property inspections and coordinate any necessary follow‑up, including pre‑occupancy, move‑out, turnover, and final inspections.
• Conduct routine property walks to identify maintenance needs, capital improvements, and opportunities to enhance overall appearance, safety, and functionality.
• Review vendor and contract compliance across assigned properties, including services such as grounds, janitorial, life safety systems, elevators, HVAC, and other building systems.
• Coordinate vendor access and support inspections, testing, and preventative maintenance activities, including regulatory and compliance‑related inspections.
• Manage and maintain compliance documentation, inspection reports, permits, and certifications to ensure properties meet regulatory, safety, and organizational standards.
• Complete data entry, create and manage work orders, and perform research related to assigned maintenance projects and facilities initiatives.
• Support broader facilities and maintenance operations by assisting with special projects, on‑site needs, and operational support for property management, facilities, and maintenance teams as required.
• Perform bi‑annual nighttime property inspections to ensure exterior light functionality outside normal business hours.

Essential Job Requirements

We are one Redstone! Our team works collaboratively and proactively to deliver exemplary customer service in support of our service standards: Safety, Courtesy, Inclusivity, Efficiency, and Pride of Place. Redstone seeks a candidate who consistently exhibits a professional communication style and positive attitude, can pivot quickly, and delivers exemplary customer service skills. The ideal person should be a team player with strong communication skills, excellent organization, a willingness to learn, and a proactive approach to projects.

Additional Requirements

• Attendance is an imperative job function; self‑motivation and the ability to work independently are essential.
• Will be required to work additional weekend hours during the summer “turnover” months as deemed necessary. The last 5/6 days of the month during the “turnover” season are considered “black out days.” Vacation/time off will be approved on a limited basis.
• Some early morning/late night hours will be required for inspections.
• Strong organizational skills are essential.
• Employees must fulfill the performance standards of this position and comply with company policies, rules, and procedures, including those set out in the Employee Handbook.
• Other duties may be assigned as they arise.
• Valid driver's license, reliable transportation, and vehicle insurance are required.
• Proficiency in Microsoft Office Suite (Outlook, Word, and Excel) is required for communication, reporting, and record‑keeping.
• Must be comfortable using app‑based technology; we utilize a CRM system to manage work orders, track inspections, and document facilities activity. Training will be provided; adaptability to new platforms is essential.
• Must pass a criminal background check.

Physical Requirements

• Walking: 75–100% of work time is spent walking properties, conducting inspections, and performing site visits across the residential portfolio.
• Stair climbing: Must be able to regularly climb stairs to access all areas of assigned properties, including multi‑story buildings without elevator access.
• Desk/computer work: The position requires periods of sedentary desk and computer work for documentation, data entry, work order management, and administrative tasks.
• The role may also require standing, bending, and occasional lifting as needed during property inspections and site visits.

Benefits

• Medical, vision, and dental insurance plan
• 401(k) match
• Three weeks paid vacation to start, with the opportunity to earn up to five weeks
• Paid sick leave
• Paternity and maternity leave
• Twelve paid holidays and a paid day off on your birthday
• Discretionary bonuses