Facilities Coordinator

Green Chimneys; Brewster (MA); On-site; USD 27,552 - 30,307; Full time

Job summary

Green Chimneys in Brewster, Massachusetts, is seeking a Facilities Coordinator to support the Facilities Maintenance department with various administrative tasks and maintenance coordination. The role involves managing vendor relationships, troubleshooting HVAC systems, and ensuring compliance with safety standards.

The ideal candidate should have an Associates or Bachelor's degree in a relevant field and 1-5 years of experience in maintenance or property management. A competitive hourly rate of $20.00 - $22.00 is offered depending on experience.

Qualifications

• 1-5 years of experience in maintenance/property management.
• Valid Driver's License.
• Progressive experience in maintenance installations and construction.

Responsibilities

• Support maintenance department with administrative tasks.
• Troubleshoot and schedule vehicle maintenance.
• Monitor HVAC equipment and schedule repairs.
• Negotiate contracts with vendors.

Skills

HVAC troubleshooting

Inventory management

Vendor negotiation

Project coordination

Education

Associates or Bachelor's Degree in engineering or related field

Job description

The Facilities Coordinator supports the SVP of Facilities Maintenance and the Maintenance department by performing various administrative tasks in addition to maintenance coordination on specific projects and monitoring and/or inspecting certain aspects of all buildings and grounds to maintain compliance with laws/regulations as well as overall safety standards.

Fleet Manager – troubleshoot, schedule and track all maintenance, inspections, repairs etc. for all agency owned vehicles and equipment, and maintain any other necessary control and/or disposal and replacement of all agency vehicles and machinery.

Maintain Key Tracer system & vehicle GPS system, schedule and/or inspect preventative maintenance on any/all systems and/or buildings as required, respond to urgent maintenance calls when needed, monitor and supervise subcontracted jobs where it is not practical to be performed by other Green Chimneys maintenance personnel in coordination with the Director of Maintenance.

Monitors, controls, troubleshoots all HVAC equipment and works with agency’s vendor to schedule repairs/pm servicing for all HVAC equipment. Assure a high quality of service at minimum cost when engaging subcontractors.

Acts as the facilities department purchasing agent and keeps track of all inventory for supplies and materials needed for stock. Proactively researches, identifies, and evaluates potential vendors to ensure a competitive range of supplies, equipment, and services for various departments. Negotiates contracts and pricing agreements with vendors to ensure cost-effectiveness, quality, and timely delivery of goods and services. Collaborates with department heads to assess supply needs, ensuring alignment with departmental goals and operational requirements. Maintains up-to-date knowledge of market trends and industry standards to source innovative and reliable solutions. Manages relationships with existing vendors, ensuring effective communication and addressing any issues related to product quality, delivery schedules, or invoicing. Tracks and monitors inventory levels, initiating orders as necessary to prevent shortages or disruptions in operations. Ensures compliance with organizational policies and procedures including budget constraints. Maintains accurate records of purchases, pricing, and vendor performance for future reference and reporting purposes.

Other duties as assigned.

MINIMUM QUALLIFICATIONS

Associates or Bachelor’s Degree in engineering, facilities construction management, property management or other related technical field preferred.1-5 years’ experience in maintenance / property management. A non-degreed candidate will be considered if they have sufficient and progressive experience. Progressive experience in maintenance installations, construction, and maintenance of equipment, utilities, and buildings. Licensure/Certification: Valid Driver’s License.

Hourly Rate: $20.00 - $22.00 depending on experience.

This is a full time and benefit eligible position.