Facilities Contracts (Maintenance) Planner/Scheduler, Contract Administration - Aviation Department

City of Phoenix; Phoenix (AZ); On-site; USD 95,333,000 - 140,835,000; Full time

Benefits offered by this job

Traditional pension

Tuition reimbursement

Paid time off

Public transit pass

Job summary

City of Phoenix is seeking a Facilities Contracts Planner/Scheduler to oversee contract utilization, compliance, and onboarding for end users and vendors at PHX. The role emphasizes data-driven analysis, creating scopes of work, and coordinating with internal teams to ensure services align with contract terms.

Ideal candidates will have experience in contract administration, performance tracking, and ERM systems such as SAP or SRM, with strong communication and organizational skills to manage

Qualifications

• Three years of skilled trades experience in facility maintenance or related field.
• Three years of planning and scheduling experience in electric utilities, property management, or manufacturing.
• Other combinations of experience and education may be substituted.
• Ability to develop scopes of work is required.
• Experience with ERM systems (SAP/SRM) is preferred.

Responsibilities

• Monitor contract activity, utilization, expiration, and performance trends.
• Review purchase orders to analyze spending and planning patterns.
• Lead the contract audit program to address issues affecting progress.
• Provide onboarding and support to internal staff for new contracts.
• Ensure services under active contracts reflect scope of work.
• Develop, track, and report KPIs for contract performance and vendor issues.
• Coordinate with internal teams and vendors for consistent contract execution.
• Assist in drafting scopes of work for procurements and amendments.

Skills

Scopes of work development

Performance tracking

Communication skills

ERM systems

Tools

SAP

SRM

Job description

About This Position

Phoenix Sky Harbor International Airport (PHX) served approximately 51 million passengers in 2025, making it one of the busiest airports in the nation and a key hub in the country's fifth-largest city. PHX is the largest of three airports in the Phoenix Airport System, along with Deer Valley Airport and Goodyear Airport, operated by the City of Phoenix Aviation Department (AVN). Collectively, these airports generate an estimated $44 billion annual economic impact.

About This Position

Phoenix Sky Harbor International Airport (PHX) served approximately 51 million passengers in 2025, making it one of the busiest airports in the nation and a key hub in the country's fifth-largest city. PHX is the largest of three airports in the Phoenix Airport System, along with Deer Valley Airport and Goodyear Airport, operated by the City of Phoenix Aviation Department (AVN). Collectively, these airports generate an estimated $44 billion annual economic impact.

The Contract Administration Section within the Facilities & Services (F&S) Division supports the Aviation Department by overseeing hundreds of complex contracts, ensuring compliance, and strengthening operational coordination across a wide range of services. The F&S Division is seeking a Facilities Contracts Planner/Scheduler to support these efforts through data driven contract analysis, compliance monitoring, and structured onboarding for end users and vendors.

This position plays a key role in reviewing contract utilization data, identifying trends, and supporting decisions that help maintain efficient and reliable service delivery. In addition, the Facilities Contracts Planner/Scheduler will assist with contract compliance, onboarding programs, and developing scopes of work when needed. The role requires strong organizational abilities, consistent follow through, and the capacity to support multiple contract activities simultaneously.

Key Responsibilities Include

• Support contract fiscal oversight by monitoring activity, utilization, expiration, and general performance trends.
• Review purchase orders to evaluate spending patterns and analyze trends relevant to operational planning.
• Lead the audit program to identify and address contractor issues that may affect contract progress.
• Provide onboarding and general support to internal staff for newly awarded contracts.
• Work with internal staff to ensure services delivered under all active contracts reflect the scope of work.
• Developing, tracking, or reporting on KPIs for contract performance and vendor issues.
• Coordinate regularly with internal teams and vendors to support consistent contract execution.
• Assist in developing clear and detailed scopes of work for new and re occurring contract procurements, ensuring alignment with subject matter expert expectations and operational needs.
• Support contract amendments by reviewing requested changes, managing submissions, and coordinating updates with subject matter experts to ensure clarity and continuity.

IDEAL CANDIDATE

• Ability to develop scopes of work.
• Ability to track performance measures and trends and produce reports thereof.
• Strong written and verbal communication skills.
• Computer literacy skills including word processing, spreadsheets, databases, email, and calendaring/organizer function, and ERM systems (SAP/SRM).

SALARY

Pay Range: $33.27 to $49.15 per hour.

Hiring Range: $33.27 to $44.58 per hour.

Pay Range Explanation

• Pay range is the entire compensation range for the position classification.
• Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

Your job classification can be found in eCHRIS > Personal Details under your name, located in the top left section of the page.

The pay grade and classification/unit of your current position may be found by looking up your job title on the job description page.

Benefits

• Traditional pension with employer and employee contributions, click here for more details: Pension Information.
• 401(a) and 457 plans with employer contributions.
• Choice of generous medical HMO, PPO, or HSA/HDHP plans.
• Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan.
• Wellness incentive of up to $720 annually.
• Dental, vision, and life insurance options.
• Employer paid long-term disability.
• Free Bus/light rail pass.
• Tuition reimbursement program up to $6,500 per year.
• Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days.
• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period.
• Federal Student Loan Forgiveness offered through Savi.

For more details, visit: Unit 002 Benefits

Minimum Qualifications

• Three years of skilled trades experience in electrical, HVAC, building maintenance, or operations and maintenance of a water/wastewater treatment plant, facility, or system, including proficiency using a computerized maintenance management system.
• OR Three years of skilled experience planning and scheduling in fields such as electric utilities, property management, chemical manufacturing, large-scale manufacturing and high-tech manufacturing or other industrial setting.
• Other combinations of experience and education that meet the minimum requirements may be substituted.
• All finalists for positions are subject to a criminal background check applicable to the department or position.
• The following list is not all inclusive but are TSA general factors for disqualification of employment for working at Phoenix Sky Harbor International Airport. Other factors will be assessed that may also lead to disqualification. Qualified candidates should consider these factors when applying. Aviation Employment Disqualifiers.
• For information regarding pre-screening and driving positions, click here.
• The City job description can be found here.

Preferred Qualifications

• Experience with ERM systems (SAP and/or SRM).
• Experience working with contract users and facilitating meetings to support effective operations.
• Experience tracking contract utilization, including fiscal monitoring, budget alignment, or spend analysis.
• Experience applying procurement principles to create, interpret, and validate scopes of work, and contract specifications.
• Experience supporting compliance activities such as documentation reviews, audit preparation, and records management.
• Experience performing contract administration tasks, including monitoring terms, coordinating renewals, and supporting compliance activities.
• Experience supporting facilities and services functions, including understanding of maintenance operations and associated work order processes.

RECRUITMENT DATES

Recruitment closes September 14, 2026. All materials must be received by 11:59 p.m. on this date.

This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.

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• If you require assistance at any stage of the application process due to an accessibility issue, please contact the Human Resources Department by phone at [phone] or by text at [phone]. You may also fill out and submit a Reasonable Accommodation Request Form.

REFERENCE

Maintenance Planner/Scheduler, JC:50440, ID# 62802, 09/01/2026, USM, GO, Benefits:002

Building the Phoenix of tomorrow.

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City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.