Facilities Budget Officer

SCR Scripps College; California; On-site; Full time

Job summary

An established industry player is seeking a Facilities Budget Officer to oversee budget management and financial reporting. This full-time role involves ensuring accurate financial communication, managing expenses for construction projects, and providing support for various office operations. The ideal candidate will possess strong analytical skills, a background in accounting or business, and the ability to foster good relationships with diverse stakeholders. Join a collaborative environment where your contributions will help streamline operations and support campus initiatives.

Qualifications

• Ability to analyze budgets and project future expenditures.
• Experience with basic accounting and financial policies.

Responsibilities

• Oversee budgets and ensure funds are spent according to policy.
• Manage expenses for construction projects and accounts payable.

Skills

Budget Analysis

Accounting

Financial Reporting

Interpersonal Skills

Attention to Detail

Multitasking

Education

Bachelor's degree in business

Bachelor's degree in accounting

Tools

MS Office

Workday Financials

Job description

PRIMARY PURPOSE/GENERAL DESCRIPTION:

Reporting to the Facilities Office Manager, the Facilities Budget Officer will be responsible for the day-to-day oversight of the budgets under the purview of the Executive Director of Facilities Management and Auxiliary Operations. This oversight includes ensuring funds are budgeted, where appropriate, and spent according to policy.

DESCRIPTION OF DUTIES AND RESPONSIBILITIES:

ESSENTIAL FUNCTIONS:

This information is intended to be a descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position. Perform other duties as assigned.

• Establish, monitor, and maintain departmental accounting and recording procedures to ensure efficient and accurate communication of financial information to the Business Affairs office.
• Manage central billing for Facilities from TCCS, Connection, campus safety, etc.
• Manage expenses for all construction projects on campus.
• Process accounts payable activities and invoices.
• Process expense reports for department management.
• Coordinate with Business Affairs office regarding accounting, project creation, and financial analysis.
• Track department spending and make recommendations regarding supplier usage and asset management.
• Work closely with Procurement Specialist for Facilities requests for proposals and contract management.
• Provide back-up support for the Facilities office, including monitoring shared email accounts, answering phones, and assisting office visitors.
• Support CMMS operations as needed to streamline office workflow.
• Assist in planning, coordinating, and executing campus events using Event Management System software.
• Provide timely and effective support to vendors, ensuring clear communication and issue resolution.
• Perform routine communication with the on-the-ground facilities team.
• Perform various support functions for office operations as assigned.
• Active support for the College's Principles of Community and Principles of Diversity in the performance of job duties.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES:

• Ability to analyze and create budget reports, identify spending patterns, and project future expenditures as related to operating and project budgets.
• Ability to adhere to the College's financial policies.
• Ability to establish and maintain good working relationships with a diverse population of vendors, staff, faculty, and students.
• Demonstrated ability to effectively present information verbally and in writing clearly and concisely.
• Working knowledge of finances and accounting.
• Strong interpersonal skills. Excellent service orientation and critical thinking skills; and attention to detail. Ability to use organizational skills to multitask in a high-volume environment.
• Ability to work on multiple projects simultaneously.

QUALIFICATION STANDARDS:

EDUCATION & EXPERIENCE:

Bachelor's degree in business, accounting, or a similar field is preferred, or any combination of education and experience that provides the required knowledge, skills, and abilities.

Previous experience with basic accounting, MS Office software, and Workday Financials is preferred.

LICENSES / CERTIFICATES:

None.

OTHER:

HOURS & CLASSIFICATION AND STATUS:

This is a regular status, full-time, benefits-eligible, non-exempt position.

The regular hours of this position are Monday-Friday 8 am-5 pm. Hours may vary due to the needs of the College or department.

Hourly rate range: $20.00-$22.00. The hourly rate of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty, and training.

SUPERVISORY RESPONSIBILITY:

None.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is quiet to moderate.

Physical and Mental Requirements:

Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.

Sitting in a normal seated position for extended periods of time. Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction. Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard. Communication skills using the spoken word. Ability to see within normal parameters. Ability to hear within normal parameters. Ability to bend and stoop, for example, to file. Ability to move about. Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books, and packages.

At-Will Employment:

Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Scripps College is an At-Will employer. Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.