Facilities Associate Lead

Patterson Companies, Inc.; Saint Paul (MN); On-site; USD 35,000 - 46,000; Full time

Benefits offered by this job

Medical benefits

401(k) Match

Paid Time Off (PTO)

Educational Assistance

Parental Leave

LifeWorks (EAP)

Patterson Perks Program

Job summary

Patterson Companies, Inc. is seeking an experienced Facilities Associate Lead to coordinate complex facilities operations and planning. You will drive safety, efficiency, and cost-effective workplace environments, guiding daily activities and improving facilities processes.

Roles involve leading site operations, vendor management, lease support, and security controls while maintaining accurate records. The position requires strong problem-solving, communication, and project management skills,

Qualifications

• High School Diploma or Equivalent
• 5 years Experience in a facilities, office support, building operations, or related environment
• Proficiency with facilities management systems, work order tracking tools, and access control systems
• Strong customer service and collaboration across teams, employees, contractors, vendors, and regulatory authorities
• Demonstrated problem-solving and analytical skills to address facilities issues and coordinate timely solutions
• Functional knowledge of corporate office and warehouse building systems and maintenance operations
• Project management, organizational, planning, and prioritization skills to meet deadlines
• Attention to detail when managing work orders, access authorizations, and documentation
• Ability to operate MS Office and related software (Word, Excel, Outlook, SharePoint, Teams)
• Clear verbal and written communication skills and ability to read and exchange information in documents
• Compliance with safety protocols and PPE requirements for office and warehouse environments
• Preferred certifications: CAPM, PMP, or FMP
• Preferred driving license with clean record

Responsibilities

• Lead daily facilities operations for assigned sites, ensuring workplace safety and service standards
• Escalate and prioritize complex facilities issues; coordinate resources and drive timely resolution
• Direct work by vendors and internal teams to ensure quality and contractual compliance
• Assess facility conditions and space utilization; coordinate improvements and corrective actions
• Plan office layouts, furniture moves, and space reconfigurations with stakeholder coordination
• Support lease administration and monitor vendor contracts and service issues
• Administer and safeguard security and access systems; align controls with policy
• Contribute to process improvements and train others on procedures or systems
• Travel locally to Patterson sites up to 10% for business needs
• Maintain accurate facilities documentation and records

Skills

Facilities management

Vendor coordination

Project planning

Microsoft Office

Communication

Problem solving

Attention to detail

Reading/writing documents

Safety compliance

Education

High School Diploma or Equivalent

Tools

MS Office

SharePoint

Access control systems

Job description

Patterson isn't just a place to work, it's a partner that cares about your success. One of the distinguishing marks of our company is the talented people who embrace the people-first, always advancing, and results-driven culture. Professional growth abounds in this motivating environment. We value the diverse talents and experiences our employees bring to Patterson and believe that they build a stronger and successful organization.

Job Summary

The Facilities Associate Lead is accountable to lead and coordinate complex facilities operations and planning activities to ensure safe, efficient, and cost-effective workplace environments. This role uses extensive experience and sound judgment to resolve non-route issues, guide daily work activities, and drive improvements to facilities processes and service delivery.

Essential Functions

• Lead daily facilities operations for assigned sites or functions, ensuring consistent application of workplace, safety, and service standards
• Serve as escalation point for complex or critical facilities issues; prioritize work orders, coordinate resources, and drive resolution with minimal oversight
• Oversee and direct work performed by vendors and internal resources, ensuring quality, compliance, and adherence to contractual and operational expectations
• Evaluate facility conditions and space utilization needs; recommend improvements, coordinate corrective actions, and support mid-scope facilities initiatives
• Plan and coordinate office layouts, furniture and equipment moves, and space reconfigurations requiring judgment, sequencing, and stakeholder coordination
• Support lease administration and vendor contracts by monitoring compliance, resolving service issues, and maintaining accurate records
• Administer and safeguard physical security and access systems; ensure access controls align with policy and operational needs
• Contribute to facilities process improvements, workflows, and standards; may train or coach others on procedures or systems
• Comply with Company and department policies and standards; performs other duties as assigned

Minimum Requirements

• High School Diploma or Equivalent
• 5 years Experience in a facilities, office support, building operations, or related environment

Skills and Abilities

• Proficiency in using facilities management systems, work order tracking tools, and access control systems
• Strong customer service and collaboration skills, with the ability to work effectively across teams and with employees, contractors, vendors, and regulatory authorities
• Demonstrated problem-solving and analytical skills to assess facilities issues and coordinate timely, effective solutions
• Functional technical knowledge of corporate office and warehouse building systems, workplace standards, and maintenance operations
• Solid project management, organizational, planning, and prioritization skills, with the ability to meet deadlines and adapt to changing priorities
• High attention to detail and accuracy when managing work orders, access authorizations, and facilities documentation
• Ability to operate standard office technology and Microsoft applications (Word, Excel, Outlook, SharePoint, Teams)
• Effective verbal and written communication skills, including the ability to read, interpret, and exchange information from electronic and written documents
• Ability to comply with applicable safety protocols and personal protective equipment requirements, and to work comfortably in both office and warehouse environments

Preferred Licenses and Certifications

• Valid driver’s license with a clean driving record
• Upon Hire Required Project Management certification (e.g., CAPM, PMP) or Facilities Management credential (e.g., FMP)

Preferred Physical and Cognitive Demands

• Communicate/Hearing Frequently
• Communicate/Talking Frequently
• Learn New Tasks or Concepts Frequently
• Make Timely Decisions in the Context of a Workflow Frequently
• Stationary Position (Standing) Frequently
• Stationary Position (Seated) Frequently
• Transport - Lifting/Carrying 0-10 lbs Frequently
• Transport - Lifting/Carrying 11-20 lbs Frequently
• Transport - Lifting/Carrying 21-30 lbs Frequently
• Complete Tasks Independently Constantly
• Maintain Focus Constantly
• Remember Processes & Procedures Constantly
• Vision Constantly
• Exerting Force - Pushing/Pulling 0-20 lbs Occasionally
• Exerting Force - Pushing/Pulling 21-40 lbs Occasionally
• Hand/Eye Coordination Occasionally
• Transport - Lifting/Carrying 31-50 lbs Occasionally
• Transport- Lifting/Carrying 50+ lbs Occasionally
• Bend Rarely
• Complete Tasks in a Noisy Environment Rarely
• Driving Vehicle Rarely
• Exerting Force - Pushing/Pulling 41+ lbs Rarely
• Feeling/Grasping/Handling Rarely
• Move/Traverse Rarely
• Position Self - Crawling/Crouching Rarely
• Position Self - Kneeling/Squatting Rarely
• Reaching Rarely
• Repetitive Motions Rarely
• Working Environment Hazards Occasionally
• Extreme cold Rarely
• Extreme heat Rarely
• Temperature Change Rarely
• Environmental Conditions Office: This position primarily operates in a professional office environment in which team members occupy desks in assigned areas or at meeting/collaboration spaces within the building. The building's primary work areas consist of desks, chairs, computers, and other office equipment and devices for professional services.

Travel Requirements

This position requires local travel to Patterson sites and for business-related errands up to 10% of time

What's In It For You:

• Full Medical, Dental, and Vision benefits and an integrated Wellness Program
• 401(k) Match Retirement Savings Plan
• Paid Time Off (PTO) Holiday Pay & Floating Holidays
• Volunteer Time Off (VTO)
• Educational Assistance Program
• Full Paid Parental and Adoption Leave
• LifeWorks (Employee Assistance Program)
• Patterson Perks Program

The potential compensation range for this role is below. The final offer amount could exceed this range, based on various factors such as candidate location (geographical labor market), experience, and skills.

$25.72 - $33.45

EEO Statement

Patterson provides equal employment opportunities to applicants and employees without regard to race; color; sex; gender identity; sexual orientation; religious practices and observances; national origin; pregnancy, childbirth, or other related medical conditions; status as a protected veteran or spouse/family member of a protected veteran; or disability. At Patterson Companies, we live our values everyday. With more than 8,000 employees worldwide, we're responsible for providing dentists, veterinarians, animal producers, and farmers with the support they need to keep us and our animals healthy.