Facilities Associate

Spsnorthamerica; El Paso (TX); On-site; USD 16,531 - 20,664; Full time

Benefits offered by this job

Career Growth

Learning & Development

Recognition programs

Comprehensive benefits

Job summary

SPS North America is seeking a Facilities Associate in El Paso to support office operations and facilities functions. You will help with mail/shipping, inventory, conference room setup, and light facilities tasks while delivering a professional workplace experience.

Responsibilities include supervising inventory, coordinating with vendors, assisting with moves/events, stocking copiers/printers, and providing coverage for the business center as needed.

Qualifications

• High School Diploma or equivalent.
• 1+ years in office administration, retail, hospitality, or customer service.
• Able to lift 40 lbs and perform light physical duties.
• Work both independently and in a team.
• Proficient with handheld scanners and standard office software.
• Professional, neat appearance.

Responsibilities

• Assist with inventory and maintenance of existing furniture and equipment.
• Repair, service, and troubleshoot facilities needs or coordinate with outside vendors.
• Assist with office moves and setting up meetings and events, including catering needs.
• Maintain inventory for supplies related to copiers, printers and fax machines.
• Stock kitchens and copy rooms with required supplies.
• Light cleaning and tidying of office and conference rooms.
• Receive/sort incoming mail and parcels to business center.
• Support onsite business center as needed (copy/print, conference room setup, or reception backup).

Skills

Customer service

Teamwork

Physical endurance

Organization

Tech proficiency

Professional appearance

Education

High School Diploma

Tools

Handheld scanners

Email

MS Teams

Slack

Google Workspace

Job description

Job Overview:

The Facilities Associate delivers exceptional service by supporting a range of office operations and facilities functions. This versatile role includes assisting with mail and shipping operations, maintaining office supply and pantry inventory, setting up conference rooms, and providing light facilities support. The individual ensures the efficient operation of the workplace while upholding a professional image of the company.

In addition to these core responsibilities, the role involves engaging with employees and visitors to deliver outstanding customer service. Whether troubleshooting facilities issues, assisting with office moves, or supporting the business center, the Facilities Associate plays a key role in creating a seamless and professional workplace experience.

What you will be doing:

• Assist with the inventory and maintenance of existing furniture and equipment.
• Repair, service, and troubleshoot facilities needs or work with outside vendors to ensure onsite needs are met.
• Assist with office moves and setting up meetings and events, to include overseeing catering needs.
• Responsible for maintaining proper inventory for supplies related to copiers, printers and fax machines.
• Stocking of kitchens and copy rooms, includes resupply and inventory.
• Light cleaning/tidying of office and conference rooms.
• Receive/sort incoming mail and parcels to business center.
• May support the onsite business center, which may include: copy/print, conference room setup up, or serving as backup to reception area.

What we need from you:

• 1+ year experience in office administration, retail, hospitality, or customer service.
• A positive and professional attitude with a willingness to go above and beyond for our customers.
• Ability to handle physical duties (carrying and/or moving 40lbs) associated with the job - lifting, bending, etc.
• To be able to work both independently and in a team setting successfully.
• The capability to use/learn technology such as: handheld scanners, email, professional messaging (Teams, Slack, Google).
• An ability to be bright, articulate, and neat in appearance.

Qualifications and Education Requirements:

• High School Diploma (or equivalent) required.
• 1+ years prior work experience preferred.
• Ability to work assigned work hours determined by manager.
• Excellent organizational and time management skills.
• Analytical abilities and aptitude in problem-solving.
• Superb written and verbal communication skills.
• Current knowledge or ability to learn computer-based systems required for functions of position.
• Required to maintain an overall professional appearance and attitude.
• Adhere to all policies and procedures required.
• Ability to adhere to onsite policy of not carrying on an active work floor: cellphones, cameras, or other imaging devices.

Physical Demands:

• Approximately 50% of the time this position requires the below physical demands.
• Fine and/or gross motor skills, including the ability to grasp, lift and/or carry or otherwise move packages on a standard wheeled cart with a load capacity of 60 lbs.
• Ability to walk, bend, kneel, stand, and/or sit for an extended period of time.
• Manual dexterity required for operating office machinery (phone, copy machines, binding equipment, etc.).
• Ability to lift or move 40 lbs. or greater frequently.
• Must be able to work in a variety of weather conditions and temperatures in the warehouse and on the loading dock.

Travel: None or Negligible

Other Duties:

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

WHAT WE OFFER

• Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities!
• Learning & Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do!
• We Recognize Talent: We offer a variety of recognition programs for all levels of employees!
• Benefit Offerings:Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k w/ matching, Entertainment Discounts, & Paid Time Off.
  • Note: Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit offering.

About SPS

SPS is an award-winning employer of choice offering outsourcing solutions that leverage Intelligent Automation (Artificial Intelligence & Robotic Process Automation) in more than 22 countries across the globe. In North America, our services include Mailroom Management (both physical and digital), Office Services such as Reception, Lobby Concierge and Conference Room Management in addition to Document Processing Services utilizing leading edge technologies. Our clients today are companies in sectors such as banking, insurance, legal, higher education, advertising and other professional services, including many Fortune 500 companies. SPS is committed to delivering high caliber outsourcing experience to our clients and offering our employees challenging and exciting career opportunities throughout the North America region and globally. SPS is committed to investing in the professional development of our employees and offers competitive comprehensive benefits and diverse development training programs that lead to building careers.

At SPS we embrace the uniqueness of our employees and are committed to the fair and equal treatment of all people, applicants, and employees by promoting a culture of access, inclusion, equity and diversity.

SPS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual and reproductive health choices, national origin, age, disability, genetics, military status, gender identity or expression, sexual orientation and/or any other status protected by applicable law.

Colorado only: We accept applications for an expected minimum of 5 days from the date it is posted. The posting may remain open longer as needed to ensure a robust and inclusive applicant pool.

To ensure a fair and authentic interview process, applicants may not use AI tools or any other form of real-time assistance during interviews.

SPS team members may use transcription or note-taking technology solely to support accurate interview documentation. No AI or automated decision-making tools are used to screen, assess, or select candidates for this role. SPS uses the Greenhouse Applicant Tracking System to facilitate application management and recruiting workflows. Human recruiters and hiring managers review applications and exercise independent judgment throughout the hiring process

SPS offers reasonable accommodations in the hiring and employment process for individuals with disabilities. If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time.