Facilities Assistant OnSite Long Island

Air Charter Service; Uniondale (NY); Hybrid; USD 10,000 - 60,000; Full time

Job summary

A growing logistics company in Uniondale is seeking an office support professional. Responsibilities include managing various projects, ensuring accurate utility management, and assisting with team events. The ideal candidate is friendly, detail-oriented, and proficient in Microsoft Suite. Excellent benefits include paid time off, flexible hours, and health insurance.

Benefits

Affordable health insurance

401K with employer match

Paid maternity/paternity leave

Flexible start times

20 days of vacation

Additional paid leave for special occasions

12 paid public holidays

Qualifications

• Ability to prioritize effectively.
• Open to travel.
• Diligent and trustworthy.

Responsibilities

• Provide support on ad hoc projects and office management.
• Monitor utilities and IT management bills for accuracy.
• Assist in planning company events and activities.

Skills

Friendly and welcoming

Attention to detail

Administrative skills

Organizational skills

Reliability

Proactivity

Teamwork

Proficiency in Microsoft Suite

Job description

Job Description

A DAY IN THE LIFE

• Provide support on ad hoc projects and office opening, renewals, expansions and refurbishment projects for the region.
• Partner with cross-functional departments to complete office projects and works well in cross-team collaborations.
• Multitask between various daily and recurring tasks and multiple short- and longer-term projects
• Monitor and check the validity and accuracy of utilities, facilities and IT management-related bills, before submitting to the Facilities Director for approval.
• Provide support in facilities meetings as assigned by taking notes/minutes, providing and filing materials, tracking assignments and following up on activities.
• Maintain, assist, prepare, and modify facilities documents and reports for the Americas Region.
• Assist in supervising other office managers in the region to follow the facilities procedures.
• Assist with planning company events and activities
• Support with the company apartments (arrivals, departures, cleanliness etc.)

Qualifications:

WHAT DO WE LOOK FOR

• Friendly and welcoming
• Attention to detail
• Administrations skills
• Able to prioritize effectively
• Ability to work individually and as part of a team
• Well-organized
• Reliable
• Diligent
• Trustworthy
• Pro-active
• Open to travel
• Proficiency in Microsoft Suite

Additional Information

COMPANY CULTURE

• A dynamic and fast-growing company
• Modern office with luxury amenities in the RXR Plaza
• Balance between independent and team-oriented work
• A welcoming, enjoyable, and interactive environment – seasonal events and team night outings
• Flexible start and end time hours
• Future work-from-home opportunities; 1x day a week

WHAT IS IN IT FOR YOU

• $30 USD/per hour
• Clear path for career advancement
• Job stability and leadership support of development
• Affordable health, dental, and vision insurance plans
• 401K retirement savings plan with generous employer match!
• Life insurance
• Paid maternity/paternity leave
• 20 days to start in vacation time and more earned each year
• Paid sick time
• 12 paid public holidays
• Additional paid leave for your birthday, wedding, moving house, holiday shopping, and more.

Diversity & Inclusion: Air Charter Service Inc. is proud to be an Equal Opportunity and Affirmative Action employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

WHAT ARE THE NEXT STEPS?

Submit your resume to us today and a member of our recruitment team will be in touch!