Facilities Assistant 1

Paycom; Berkeley (CA); On-site; USD 33,751 - 35,817; Full time

Benefits offered by this job

Medical benefits

Dental coverage

Retirement savings plan

Job summary

A healthcare organization is seeking a Facilities Assistant 1 in California. This position includes responsibilities for maintenance and cleaning of buildings, minor repairs, and transportation tasks. Applicants should have a high school diploma and experience in facilities maintenance is preferred. This role offers on-the-job training and the potential for advancement to higher levels in facilities management. The position is full-time with competitive compensation and benefits.

Qualifications

• Experience in facilities maintenance or similar roles is preferred.
• Ability to follow instructions and work under supervision.
• Must possess a valid driver's license and a clean driving record.

Responsibilities

• Carry out maintenance and cleaning of buildings and grounds.
• Assist with minor equipment repairs and ensure safety compliance.
• Coordinate the scheduling and usage of fleet vehicles.

Skills

Maintenance

Plumbing

Carpentry

Transportation skills

Education

High School Diploma or equivalent

Tools

Power tools

Maintenance equipment

Job description

The Facilities Assistant 1 at LifeLong Medical Care is responsible for carrying out a range of manual tasks under the guidance of the Facilities and Maintenance Supervisor. These tasks include maintenance and cleaning of buildings and grounds, minor equipment repairs, plumbing, carpentry, transportation of materials, setting up office furniture, and monitoring off‑site storage. This is a full time, 40 hours/week, benefit‑eligible position. LifeLong Medical Care is a multi‑site, Federally Qualified Health Center (FQHC) with a rich history of providing innovative healthcare and social services to a wonderfully diverse patient community. Our patient‑centered health home is a dynamic place to work, practice, and grow. We have over 15 primary care health centers and deliver integrated services including psychosocial, referrals, chronic disease management, dental, health education, home visits, and much, much more.

Benefits

Compensation: $24.50 - $26.00/hour. We offer excellent benefits including: medical, dental, vision (including dependent and domestic partner coverage), generous leave benefits including ten paid holidays, Flexible Spending Accounts, 403(b) retirement savings plan.

Responsibilities

The Facility Assistant I position is the starting point for individuals looking to gain experience in the field. Initially, employees will work closely with supervision to perform routine tasks while receiving on‑the‑job training. As they gain more experience, they will have the opportunity to work more independently within set guidelines. This position can lead to advancement to Facility Assistant II or III for those who demonstrate proficiency and meet the qualifications for higher‑level positions.

The Facility Assistant II position is considered to be at a mid‑level. Employees in this role are expected to perform a wide range of duties under general supervision. The position is defined by having clear guidelines to follow and access to supervision in more complex situations. Employees are required to have a good understanding of operations and procedures, and the capability to independently complete daily tasks as directed and under normal circumstances.

The Facility Assistant III position is at an experienced level and involves performing a wide range of duties independently under general supervision. Employees in this role must have a strong understanding of operations and procedures, and be able to complete day‑to‑day tasks as directed, while also being capable of training others. The employee will have a defined knowledge of skills not learned on the job in a brief period of time. Assignments require the use of independent judgement and initiative. Lead direction of others is not a regular part of the job. This position serves as a working lead and may be responsible for specific areas such as fleet coordination, building security and safety, or maintenance liaison for facilities where LifeLong's ancillary services are housed (i.e. supportive housing, respite, or street medicine).

• Independently perform maintenance, repair, and renovation tasks under general supervision.
• Tasks may include installing faucets, soldering pipes, clearing drains, installing electrical components, painting, and more.
• Assist with challenging tasks and special projects as required.
• Provide guidance to external maintenance vendors for new or routine repairs.
• Conduct employee training sessions.
• Troubleshoot and fix problems as needed.Ensure compliance with safety standards and regulations.
• Perform minor maintenance and preventive checks.
• Keep building grounds and parking areas clean.
• Deliver office supplies and furniture, and handle mail delivery.
• Assemble, maintain, and repair equipment and furniture.
• Manage storage retrievals and deliveries.
• Operate and maintain maintenance equipment and tools.
• Maintain logs, coordinate work requests, and provide office support.
• Drive vehicles to transport supplies, equipment, and furniture.
• Offer custodial services for various areas including medical exam rooms, public restrooms, and lobbies.
• Carry out tasks assigned to Facilities Assistant I and Facilities Assistant II.
• Flexibility to work occasional evenings or weekends.
• Execute special projects as directed by Facilities and Maintenance Supervisor.
• Fulfill any other duties as required.

Fleet Coordination

• Coordinate the scheduling and usage of fleet vehicles.
• Manage and maintain vehicle fleet inventory including registration renewals, licensing, and fleet related materials and spare parts.
• Research and assist with purchasing of new vehicles
• Monitor vehicle maintenance and cleaning schedules and coordinate repairs and servicing as needed.
• Oversee fueling, inspections, and compliance with safety regulations.
• Maintain accurate records of vehicle usage, mileage, and maintenance history.
• Communicate with staff drivers; provide instructions, updates, and support.
• Analyze fleet performance data to identify areas for improvement and efficiency.
• Collaborate with other departments to optimize fleet operations and meet organizational goals.
• Handle administrative tasks such as budgeting, reporting, and inventory management related to the fleet.

Building Security And Safety

• In collaboration with Facilities department leadership, implement security protocols to safeguard the premises, staff/patients, and assets.
• Monitor access control systems, CCTV cameras, and alarms to ensure the security of the building.
• Onboard and orient Security Vendor staff to LifeLong Medical’s policies, procedures, and organization practices.
• Conduct regular patrols to identify and address security risks or breaches and collaborate with Security Vendors on securing buildings.
• Respond promptly to emergencies, including fire alarms, medical incidents, or security threats.
• Coordinate with local law enforcement, fire departments, and emergency services as needed.
• Conduct safety inspections to identify and address hazards, ensuring compliance with regulations.
• In collaboration with Facilities Support Services Supervisor, develop and implement emergency response plans and evacuation procedures.
• Maintain accurate records of security incidents, reports, and training activities.
• Collaborate with building management and stakeholders to address security and safety concerns.

Facilities Ancillary Services Liaison

• Serve as the primary point of contact for coordinating maintenance and security services for LifeLong’s ancillary services facilities.
• Collaborate with Facilities department leadership on scheduling vendors to maintain cleaning, landscaping, and waste management.
• Monitor service quality and performance to ensure compliance with established standards and contracts.
• Address any issues or concerns related to ancillary services promptly and effectively.
• Coordinate with facilities management to schedule maintenance and repairs that may impact ancillary services.
• Develop and maintain relationships with ancillary service staff to facilitate efficient communication and problem resolution.
• Conduct regular inspections to assess buildings for maintenance improvement.