Facilities and Office Services Coordinator

American Corporation for Public Well Being; Milwaukee (WI); Sur place; USD 70 000 - 105 000; Plein temps

Résumé du poste

American Corporation for Public Well Being in Milwaukee is seeking a Marketing & Communications Manager (Full-Time) to serve as the operational backbone of our Marketing & Communications group. You will organize corporate communications and marketing activities, support leadership and staff, and help maintain an efficient, client-focused environment.

The role emphasizes project coordination, records management, payroll liaison, IT coordination for equipment, and supporting performance reviews.

Qualifications

• Demonstrated ability to create and maintain organized filing and documentation systems.
• Reliable, punctual, and consistently professional in appearance and conduct.
• Comfortable working in a fast-paced environment with shifting priorities and time pressure.
• Experience managing vendor relationships, service contracts, and procurement routines.
• Experience with legal document management or compliance filings (preferred).
• Familiarity with HR systems (Rippling, BambooHR, ADP, or equivalent) (preferred).
• Experience supporting C-suite executives in a high-volume environment (preferred).
• Familiarity with digital collaboration tools including Slack, Zoom, and Teams (preferred).

Responsabilités

• Maintain organized systems for records, files, contracts, and correspondence in accordance with firm policies.
• Support the talent acquisition process including interview scheduling, candidate communications, and offer logistics.
• Assist with payroll preparation, timesheet review, and coordination with the firm's payroll provider.
• Coordinate with IT on equipment procurement, setup, and staff as needed.
• Support the annual performance review cycle with administrative coordination and documentation.

Connaissances

Organized filing systems

Professional conduct

Vendor management

Procurement

Fast-paced environment

HR systems familiarity

Outils

Slack

Zoom

Teams

HR systems

Description du poste

Marketing & Communications Manager Full-Time

About The Role

This Facilities and Office Services Coordinator role is for someone who brings organization, professionalism, and a service orientation to corporate communications and marketing. You will work within ACPWB's Marketing & Communications group, supporting leadership and staff with the operational and administrative functions that keep a 20-person firm operating smoothly. We are direct about expectations and generous in recognition when those expectations are met.

The Facilities and Office Services Coordinator position in ACPWB's Marketing & Communications team is an opportunity to be the operational foundation of a growing professional services firm. You will handle corporate communications and marketing and everything adjacent to it, working with leadership and staff who are genuinely good at their jobs and genuinely appreciative of people who make it easier to do those jobs. We have a very clean office. We intend to keep it that way.

Key Responsibilities

• Maintain organized systems for records, files, contracts, and correspondence in accordance with firm policies
• Support the talent acquisition process including interview scheduling, candidate communications, and offer logistics
• Assist with payroll preparation, timesheet review, and coordination with the firm's payroll provider
• Coordinate with IT on equipment procurement, setup, and support for staff as needed
• Support the annual performance review cycle with administrative coordination and documentation

Qualifications

Required

• Demonstrated ability to create and maintain organized filing and documentation systems
• Reliable, punctual, and consistently professional in appearance and conduct
• Comfort working in a fast-paced environment with shifting priorities and occasional time pressure
• Comfortable managing vendor relationships, service contracts, and routine procurement

Preferred

• Prior experience with legal document management or compliance filings
• Familiarity with HR systems (Rippling, BambooHR, ADP, or equivalent)
• Experience supporting C-suite executives in a high-volume environment
• Familiarity with digital collaboration tools including Slack, Zoom, and Teams

WHY ACPWB

ACPWB was not designed to be the largest firm in our space. It was designed to be the most credible one. That decision shapes everything — how we staff, what work we take, how we train our team, and how we respond when a client asks us to reach a conclusion we cannot intellectually support.

ACPWB was founded in Milwaukee in 2006 with a simple mandate: help working Americans understand and advocate for the compensation they deserve. Eighteen years later, that mandate has grown into a full-service research and advisory practice serving clients from early-stage employers to Fortune 50 enterprises — and we are still based in Milwaukee, because Milwaukee is genuinely underrated.

INTERVIEW PROCESS

Candidates will complete a two-stage process: a 45-minute exploratory call followed by a comprehensive final interview including a skills demonstration. We do not require unpaid work samples. We do require genuine expertise. These are different things.

What Success Looks Like In Year One

• Support the successful onboarding of any new hires by managing the logistics and providing a welcoming first day
• Complete any required compliance, HR, or role-specific training before their respective deadlines
• Demonstrate consistent accuracy in financial and HR administrative tasks with no material errors
• Own at least one recurring corporate communications and marketing process end-to-end without requiring regular oversight
• Take ownership of the firm's physical environment by ensuring it is clean, functional, and professionally presented