Facilities Administrator Consultant APS Location: Arizona Category: Administrative/Clerical

Electricenergyonline; Phoenix (AZ); On-site; USD 70,000 - 100,000; Full time

Job summary

A leading energy company is seeking a Facilities Administrator Consultant to oversee building system maintenance and compliance. The role involves project management, budget planning, and technical consultation with internal clients. Candidates should have a BS degree in a relevant field and substantial experience in facilities administration. Join this vibrant team to contribute to the strategic planning of facilities management across the state.

Qualifications

• 8 years' experience in facility property administration.
• Ability to read and understand construction documents.
• Valid Arizona driver's license required.

Responsibilities

• Manage modification, maintenance, and repair of facility systems.
• Develop project plans and coordinate with internal clients.
• Ensure compliance with building codes and regulations.

Skills

Technical experience with mechanical systems

Knowledge of building codes

Contract management experience

Project management

PC skills for management software

Education

BS degree in Engineering, Construction or Facility Management

Professional designation in Facilities related programs

Job description

Summary

TheFacilities Administrator Consultantmanages facilities building systems design and specifications. Plans, administers and coordinates the modification, maintenance and repair of mechanical, life safety, and electrical systems in company office buildings, service centers and other sites state wide in ensuring compliance with building codes and regulations, health and safety standards, schedules and budgets. May serve in the absence of the organization leader.

As a Facilities Administrator Consultant in the Strategic Planning team, this role will primarily focus on the following:

• Partners with APS internal clients through project intake, determining requirements and scope of various types of Facilities projects.
• Partner with Planning leader to develop site master plans, entailing long-term property use intent, building specifics and locations, and occupants.
• Develops conceptual project plans, including scope and cost estimates, and program documentation. Validates conceptual options with internal clients and Facilities teams for feasibility. Hand-off to project management team and supports design process.
• Partners with internal and external subject matter experts to ensure feasibility of the most effective and economical solutions.
• Proposes plans and schedules to complete a variety of projects for facilities consistent with standards, specifications, and requirements to ensure that projects are planned consistently within APS.
• Partners with Analyst team to align strategic plans with 6-year capital proposals and available funding. Assists with project related presentations for approval by executive leadership.
• Ensures compliance within federal, city, state, and company regulations.

Minimum Requirements

• BS degree in Engineering, Construction or Facility Management or related field and 8 years experience in facility property administration and maintenance/construction.
• OR an equivalent combination of education and experience with a professional designation in Facilities related programs though IIDA, IFMA, AFE, BOMA, PMI, with certifications such as FMP, PMP, CPMM or CFM.
• Demonstrated technical experience in working with mechanical, life safety, and electrical systems.
• Demonstrated knowledge and experience in working with building codes, regulations, building construction and maintenance materials and equipment.
• Ability to read and understand construction documents, architectural/engineering drawings and specifications.
• Experience in contract management, work scope preparation and contract administration is required.
• Some travel to company sites locally as well as throughout the state is required.
• PC skills which include business and project management software tools, spreadsheets, and database analysis tools are required.
• A valid Arizona's driver's license is required.

Major Accountabilities

1) Participates in the planning and development of short and long range facility needs and in the development of budget recommendations for projects; establishes priorities for facility projects within assigned area; coordinates obtaining contract bids, drafts contract documents and contract changes for projects. Develops, negotiates, and initiate work authorizations for contract service agreements of facility building systems.

2) Consults with Architects and Engineers on project design, reviews and provides technical input on architectural and engineering design work to ensure customer needs are met and serves the business processes of the company.

3) Manages contracts for outside services to inspect and maintain building systems which may include air conditioning, electrical, plumbing, fire protection, emergency generators, building automation systems, water purification and fuel systems, etc; Coordinates work activities with customers, Facility Management team members to insure that timely and cost competitive facility management services are provided with a minimal impact to the customers operations. Manage activities of contractor and suppliers to ensure adherence to health and safety policies and regulatory requirements including indoor air quality and environmental concerns.

4) Provides input and control to ensure accurate cost estimates and cost management for facility projects and maintenance work.

5) Responds to emergency facility situations involving major component system failure impact facility operations; gather and analyze information to determine repair, construction need to get system back in service and minimize disruption to business processes. Coordinates repair services with in-house or outside resources.Leads root cause efforts to address system failures.

6) Provides technical support related to Company maintenance standards, indoor air quality concerns, regulatory compliance with OSHA, fire, and other governmental requirements.

7) Participates in planning sessions to determine when to replace building system components and how to budget for expenditures.

8) Schedules and oversees planned outages of building services for routine and of emergency maintenance procedures.

9) Maintains financial information pertaining to the building costs for assigned facilities. Participates in the facility operating and capital budget preparation.

10) May serve in the absence of the leader in addressing issues of the organization.

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