Facilities Administrator

Hackensack Meridian Health; Woodbridge Township (NJ); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

Health benefits

Dental benefits

Vision benefits

Paid leave

Tuition reimbursement

Retirement benefits

Job summary

Hackensack Meridian Health is seeking a Facilities Administrator to manage daily facility operations, vendor coordination, and service requests across the network in New Jersey. The role includes handling financial tasks such as invoices and budgets, and supporting payroll and office operations for the Realty team.

Ideal candidates will have at least 1 year of administrative experience, strong written/verbal communication, and proficiency with Google Suite or Microsoft Office.

Qualifications

• High School diploma or GED (or equivalent).
• Minimum of 1 year of administrative experience.
• Excellent written and verbal communication skills.
• Proficient with Google Suite and/or Microsoft Office.

Responsibilities

• Serve as primary contact for facility inquiries and manage daily operations across the network.
• Coordinate vendors and service requests; oversee invoice processing and budget preparation.
• Support Realty team with payroll, office operations, and insure vendor compliance with insurance/service standards.

Skills

Administrative work

Written communication

Verbal communication

Customer service

Teamwork

Education

Associate's or Bachelor's Degree

PeopleSoft experience

Tools

Google Suite

Microsoft Office

Job description

Our team members are the heart of what makes us better.

At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community.

Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.

The Facilities Administrator serves as the primary point of contact for facility-related inquiries, managing daily operations, vendor coordination, and service requests across the network. This role oversees financial administrative tasks, including invoice processing, budget preparation, and property tax schedule maintenance. Additionally, the Facilities Administrator supports the Realty team, as directed, with payroll, office operations, and ensures vendor compliance with insurance and service standards.

Education, Knowledge, Skills and Abilities Required:

• High School diploma, general equivalency diploma (GED), and/or GED equivalent programs.
• Minimum of 1 year of administrative experience.
• Excellent written and verbal communication skills.
• Proficient computer skills that include but are not limited to Google Suite and/or Microsoft Office platforms.

Education, Knowledge, Skills and Abilities Preferred:

• Associate's or Bachelor's Degree.
• PeopleSoft experience

185928

Minimum rate of $24.34 Hourly

HMH is committed to pay equity and transparency for our team members. The posted rate of pay in this job posting is a reasonable good faith estimate of the minimum base pay for this role at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market-competitive total rewards package.

The starting rate of pay is provided for informational purposes only and is not a guarantee of a specific offer. Posted hourly rates may be stated as an annual salary in the offer and posted annual salaries may be stated as an hourly rate in the offer, depending on the level and nature of the job duties and credentials of the candidate. The base compensation determined at the time of the offer may be different than the posted rate of pay based on a number of non-discriminatory factors, including but not limited to:

• Labor Market Data: Compensation is benchmarked against market data to ensure competitiveness.
• Experience: Years of relevant work experience.
• Education and Certifications: Level of education attained, including specialized certifications, credentials, completed apprenticeship programs or advanced training.
• Skills: Demonstrated proficiency in relevant skills and competencies.
• Geographic Location: Cost of living and market rates for the specific location.
• Internal Equity: Compensation is determined in a manner consistent with compensation ranges for similar roles within the organization.
• Budget and Grant Funding: Departmental budgets and any grant funding associated with the job position may impact the pay that can be offered.

Some jobs may also be eligible for performance-based incentives, bonuses, or commissions not reflected in the starting rate. Certain positions may also be eligible for shift differentials for work performed on evening, night, or weekend shifts.

In addition to our compensation for full-time and part-time (20+ hours/week) job positions, HMH offers a comprehensive benefits package, including health, dental, vision, paid leave, tuition reimbursement, and retirement benefits.

HACKENSACK MERIDIAN HEALTH (HMH) IS AN EQUAL OPPORTUNITY EMPLOYER

All qualified applicants will receive consideration for employment without regard to age, race, color, creed, religion, sex, sexual orientation, gender identity or expression, pregnancy, breastfeeding, genetic information, refusal to submit to a genetic test or make available to an employer the results of a genetic test, atypical hereditary cellular or blood trait, national origin, nationality, ancestry, disability, marital status, liability for military service, or status as a protected veteran.