Facilities Admin Assistant - Property Management

City-of-Fort-Wayn; Fort Wayne (IN); On-site; USD 36,000 - 48,000; Full time

Job summary

The City of Fort Wayne is seeking an Administrative Assistant to support the Property Management Department, including Citizens Square and the Public Safety Academy. You will manage work orders, purchasing, and document processing while handling sensitive information with discretion.

Ideal candidates have three years of clerical experience, strong organizational and communication skills, and proficiency with Microsoft Office.

Qualifications

• Three years of progressively responsible clerical or administrative experience.
• Knowledge of standard office procedures and practices.
• General accounting knowledge and the ability to perform basic mathematical and financial functions.
• Strong organizational skills with attention to detail and accuracy.
• Ability to manage multiple responsibilities and work independently.
• Strong written and verbal communication skills.
• Ability to establish and maintain effective working relationships with employees, vendors, other government agencies, and the public.

Responsibilities

• Receive and direct incoming calls, mail, correspondence, and general inquiries.
• Create, dispatch, process, and track departmental work orders.
• Prepare payment vouchers, requisitions, and other purchasing documentation.
• Purchase housekeeping and maintenance supplies for Citizens Square and the Public Safety Academy.
• Create and update card reader fobs and employee identification cards.
• Prepare correspondence, reports, memoranda, and other departmental documents.
• Maintain accurate files, records, spreadsheets, databases, and tracking systems.
• Communicate and coordinate with City departments, vendors, contractors, and other stakeholders.
• Provide administrative support for construction, maintenance, and other Property Management projects.
• Use Microsoft Office and other technology systems to support daily departmental operations.
• Handle confidential information with professionalism and discretion.

Skills

Clerical experience

Organizational skills

Communication skills

Microsoft Office

Tools

Microsoft Office

Job description

The City of Fort Wayne is seeking an Administrative Assistant to support the Property Management Department, including Citizens Square and the Public Safety Academy. You will manage work orders, purchasing, and document processing while handling sensitive information with discretion.

Ideal candidates have three years of clerical experience, strong organizational and communication skills, and proficiency with Microsoft Office.