Facilitator, Materials Management

University of Utah Health; Salt Lake City (UT); On-site; USD 70,000 - 90,000; Full time

Job summary

University of Utah Health seeks a skilled professional to manage procurement of supplies and equipment and oversee in-house products and inventory. The role analyzes processes for improvements and supports budgeting, cost analyses, and vendor coordination.

This position does not provide direct patient care. Ideal candidates will have a business background and several years of experience in product and materials management, with strong negotiation and communication skills to ensure efficient

Qualifications

• Bachelor's degree in Business, a related area, or the equivalency.
• Three (3) years of experience in product and materials management, or the equivalency.

Responsibilities

• Meets with the area of assignment to identify equipment needs.
• Obtains quotes and bids for the purchase of identified needs and performs cost analyses.
• Coordinates and supervises fiscal year inventory procedures.
• Audits inventory levels and recommends improvements that are cost-effective.
• Reviews monthly financial statements to ascertain the appropriate use of budgeted dollars by monitoring the correct use of balances within object codes and reports.
• Acts as a contact person with the Purchasing Department to assure compliance with hospital buying procedures.
• May train and provide work direction for other employees.

Skills

Inventory management

Negotiation

Communication skills

Education

Bachelor's degree in Business or related area

Job description

Overview

As a patient-focused organization, University of Utah Health exists to enhance the health and well-being of people through patient care, research and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. University of Utah Health seeks staff that are committed to the values of compassion, collaboration, innovation, responsibility, integrity, quality and trust that are integral to our mission. EO/AA

This position is responsible for managing the procurement of supplies and equipment, and the management of in-house products and inventory. The incumbent facilitates the smooth operation of materials management by analyzing the process and providing input to improve the current system. This position is not responsible for providing care to patients.

Corporate Overview: The University of Utah is a Level 1 Trauma Center and is nationally ranked and recognized for our academic research, quality standards and overall patient experience. Our five hospitals and eleven clinics provide excellence in our comprehensive services, medical advancement, and overall patient outcomes.

Responsibilities

Essential Functions

• Meets with the area of assignment to identify equipment needs.
• Obtains quotes and bids for the purchase of identified needs and performs cost analyses.
• Meets with state auditors to verify purchased items, as requested.
• Coordinates and supervises fiscal year inventory procedures.
• Audits inventory levels and recommends improvements that are cost-effective.
• Reviews and expedites campus orders, requisitions, and capital equipment requisitions.
• Works with the Accounting Department in order to resolve invoice discrepancies and issue payment for services received.
• Monitors vendor activity and resolves any issues which may arise.
• Acts as a resource for departmental computer concerns.
• Makes file corrections, additions and deletions in collaboration with the systems administrator.
• Performs analyses of depreciation, usage history, maintenance costs, and purchase price for determining patient costs for use of capital equipment.
• Monitors the accuracy of the central price codes and revises and deletes codes when appropriate.
• Reviews monthly financial statements to ascertain the appropriate use of budgeted dollars by monitoring the correct use of balances within object codes and reports and discrepancies.
• Assists in the budget process by providing information on the current spending needs based upon current practices, upgrades in technology, and proposed vendor cost increases.
• Acts as a contact person with the Purchasing Department to assure compliance with hospital buying procedures.
• May work with Nurse Managers directly to provide input regarding their inventory, ordering and the rapidly changing product issues.
• May train and provide work direction for other employees.

Knowledge / Skills / Abilities

• Demonstrated potential ability to perform the essential functions as outlined above.
• Demonstrated human relations and effective communication skills.
• Ability to effectively negotiate.
• Ability to determine and maintain appropriate inventory levels.

Required qualifications

• Bachelor's degree in Business, a related area, or the equivalency.
• Three (3) years of experience in product and materials management, or the equivalency.

Working Conditions and Physical Demands

• This is a sedentary position in an office setting that may exert up to 10 pounds and may lift, carry, push, pull or otherwise move objects. This position involves sitting most of the time and is not exposed to adverse environmental conditions.

Physical Requirements

Carrying, Climbing, Color Determination, Crawling, Far Vision, Lifting, Listening, Manual Dexterity, Near Vision, Pulling and/or Pushing, Reaching, Sitting, Speaking, Standing, Stooping and Crouching, Walking