Fabric Library Associate

Perry Ellis International; New York (NY); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Comprehensive Health

401(k) retirement plan (including aDis

Paid Time Off and Holidays

Tuition Reimbursement

MAP (Member Assistance Program)

Associate Engagement Events

Associate Clothing Discounts

Job summary

Perry Ellis International is seeking a Fabric Associate to support fabric development, library management, testing, and QA across our brand portfolio. You will coordinate with design, sourcing, and mills to ensure timely development and robust documentation.

You will manage the centralized fabric library, run global testing workflows with labs like SGS and Intertek, and ensure ERP/PLM documentation is accurate, enabling on-time product delivery for multiple brands.

Qualifications

• Bachelor’s degree in Textile Design, Apparel Production, Fashion Merchandising, or a related field.
• 1–3 years of hands-on experience in fabric coordination, textile development, or apparel sourcing.
• Working knowledge of knit and woven fabric constructions, textile properties, and laboratory testing standards (SGS, Intertek).
• Experience with PLM software and ERP platforms (NetSuite) for documentation, tracking, and invoice processing.
• Proficiency in Google Workspace and Microsoft Office applications (Excel/Sheets).
• Exceptional organizational skills with rigorous attention to detail in library management, labeling, and record-keeping.
• Strong written and verbal communication skills, capable of liaising clearly with global sourcing hubs, vendors, and cross-functional teams.
• Proactive, collaborative problem-solver who operates efficiently in a fast-paced product development environment.

Responsibilities

• Fabric Development & Library Management: Create, track, and reference fabric numbers; curate and integrate swatches into the library; align with design on seasonal needs.
• Fabric Testing & Quality Compliance: Coordinate testing with global offices and labs; manage TRF docs; process lab results and invoices; verify approvals in PLM/ERP.
• Cross-Functional Communication & Operations: Manage vendor communications; document meetings; maintain fabric resource rooms; coordinate sample shipments and meetings.
• Sourcing Workflow & Sample Execution: Route fabric submissions to regional offices and partners; mount swatches with brand/season specs; participate in design handoffs.

Education

Bachelor’s degree in Textile Design, Apparel Production, Fashion Merchandising, or related field

Tools

NetSuite

PLM software

Google Workspace

Microsoft Excel

Job description

Perry Ellis International, Inc. represents a diverse portfolio of lifestyle apparel brands. The Company, through its wholly owned subsidiaries owns and licenses nationally and with a brand portfolio of over 40 Brands domestically and internationally recognized brands including: Perry Ellis®, Original Penguin® by Munsingwear®, Laundry by Shelli Segal®, Rafaella®, Cubavera®, Ben Hogan®, Savane®, Grand Slam®, John Henry®, Manhattan®, Axist® and Farah®. The Company enhances its roster of brands by licensing trademarks from third parties, including: Nike® for swimwear, and Callaway®, PGA TOUR®, and Jack Nicklaus® for golf apparel.

Summary:

As the Fabric Associate, you will support fabric development, sourcing, and quality assurance processes across our portfolio of brands. You will oversee the maintenance of the centralized fabric library, manage global fabric testing workflows and compliance documentation, and coordinate cross-functional communications between internal design teams, global sourcing offices, and overseas mill partners.

Responsibilities:

Fabric Development & Library Management:

• Create, track, and double-check unique fabric reference numbers and callouts across all internal and supplier submissions.
• Monitor and follow up on active weekly developments to maintain project timelines and delivery schedules.
• Curate, filter, and integrate incoming knit and woven fabric swatches into the centralized fabric library.
• Partner proactively with design teams to understand seasonal material needs, aesthetics, and performance specifications.
• Cross-reference internal archives to leverage existing materials before initiating new development items.

Fabric Testing & Quality Compliance:

• Coordinate comprehensive physical and performance testing for knits and wovens with global regional offices, third-party labs (e.g., SGS, Intertek), and mills.
• Manage Test Request Form (TRF) documentation, review pass/fail lab results, and ensure technical compliance.
• Process and reconcile testing invoices with Accounting utilizing ERP systems such as NetSuite.
• Verify test approvals for selected fabrics and upload documentation into the Product Lifecycle Management (PLM) system.

Cross-Functional Communication & Operations:

• Manage daily email communication with vendors and regional sourcing teams in a timely manner.
• Document verbal discussions and meeting outcomes via written follow-ups to ensure operational alignment.
• Maintain an organized fabric resource room, binder library, and sample archiving system.
• Facilitate timely shipment of sample packages and circulate tracking documentation across global offices.
• Schedule and coordinate vendor, mill, and trim supplier meetings, capturing actionable notes and key takeaways.

Sourcing Workflow & Sample Execution:

• Collaborate with Sourcing leadership to route fabric submissions to appropriate regional offices and overseas partners.
• Prepare and mount fabric swatches and cuttings, accurately labeling required brand, season, and design specifications.
• Participate in regular design handoff meetings to align on brand aesthetics, material performance, and seasonal targets.

Qualifications:

• Bachelor’s degree in Textile Design, Apparel Production, Fashion Merchandising, or a related field.
• 1–3 years of hands-on experience in fabric coordination, textile development, or apparel sourcing.
• Working knowledge of knit and woven fabric constructions, textile physical properties, and laboratory testing standards (e.g., SGS, Intertek).
• Experience utilizing PLM software and ERP platforms (e.g., NetSuite) for documentation, tracking, and invoice processing.
• Proficiency in Google Workspace and Microsoft Office applications (particularly Excel/Sheets).
• Exceptional organizational skills with rigorous attention to detail in library management, labeling, and record-keeping.
• Strong written and verbal communication skills, capable of liaising clearly with global sourcing hubs, vendors, and cross-functional teams.
• Proactive, collaborative problem-solver who operates efficiently in a fast-paced product development environment.
• Effective time management skills with a proven ability to prioritize multi-brand development deadlines and testing turnaround times.

Salary offered will be at the discretion of the Company and based on a candidate’s qualifications. For this position, the base salary will be between $70,000 -$80,000 annually. Other benefits associated with the position for eligible associates are listed below.

What’s In It For You?

• Comprehensive Health: Premium Medical, Dental, and Vision plans designed to keep you and your family healthy and thriving.
• Financial Security: Secure your future with our 401(k) retirement plan (including a discretionary company match) plus company-provided Basic Life and AD&D Insurance.
• Work-Life Balance: Take the time you need to recharge with generous Paid Time Off (PTO) and a full schedule of paid Holidays.
• Growth & Support: We invest in your potential through our Tuition Reimbursement program for continuous learning and provide 24/7 personal support via our Member Assistance Program (MAP).
• Team Culture: Join a community that celebrates your hard work with regular Associate Engagement Events, ranging from seasonal celebrations to on-site wellness activities.
• Exclusive Style Perks: Look your best for less with generous Associate Clothing Discounts across all our company stores and e-commerce sites.

Perry Ellis International is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other legally protected status. All qualified applicants will receive consideration for employment without regard to their individual background and characteristics. We are committed to providing a workplace free of any discrimination or harassment. This commitment extends to all aspects of employment, including hiring, promotion, transfer, compensation, and termination. By submitting your application, you acknowledge and agree to the company's commitment to equal employment opportunities.

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