Extra Help Office Assistant

County of Tulare; Visalia (CA); On-site; USD 21,000 - 30,000; Part time

Job summary

County of Tulare is seeking an extra help clerical assistant to perform typing, proofreading, reception, and filing duties in the Porterville area. The role supports multiple departments with varying hours and assignments.

Essential tasks include processing documents, answering inquiries, and maintaining confidentiality. Candidates should have basic office skills and a willingness to learn in a dynamic county environment.

Qualifications

• Education: Equivalent to the twelfth grade or higher.
• Experience: Six months of general clerical duties.
• Program: Completion of an approved office support program.

Responsibilities

• Type/keyboard, proofread, and process documents including letters, memos and charts.
• Answer phones and assist the public with department policies and procedures.
• Perform routine clerical tasks such as filing, billing, and recording information.
• Handle incoming/outgoing correspondence and distribute materials.
• Assist in hiring/training new employees where needed.

Skills

Typing

Receptionist duties

General clerical duties

Proofreading

Education

Completion of 12th grade

Six months clerical experience

Office support program completion

Tools

Office equipment

Job description

Applications will be reviewed by County Human Resources & Development. As extra help positions become available, County departments with the job openings select the most qualified and appropriate applicant for the position available. The number of hours and duration of employment varies by each assignment. Extra help employees may work in a variety of County departments in locations throughout the geographic county area. Extra help employees may not work more than 1,559 hours in any fiscal year from July to June. An extra help employee who mistakenly works in excess of 1,559 hours in a fiscal year does not become a probationary or regular employee.

Applications will be active for six months. If you are hired for extra help and you complete a work assignment and thenif youwish to be employed again, you must resubmit an Extra Help application online.

There are no benefits associated with extra help positions.

Current vacancy is with the Public Defender's office, located in Porterville. The anticipated life of the list is six months.

• Perform a wide variety of typing, keyboarding, specialized and/or general clerical duties related to assigned functional area and Department.

• Type/keyboard, proofread, and process a variety of documents including general correspondence, memos, and statistical charts from rough drafts (handwritten, typed or computer), dictaphone recordings, or verbal instructions.

• Act as a receptionist, answer the telephone, and wait on the general public, giving information on Department policies and procedures as required.

• Perform a wide variety of routine clerical work including filing, billing, checking, and recording information on records.

• Perform a variety of supportive office functions including receiving, sorting, and distributing incoming and outgoing correspondence.

• Issue, receive, and process various applications, permits and other forms.

• Order, store, and distribute office supplies.

• Plan work according to production schedules and suggest minor changes in procedures to correct operational problems.

• May provide lead supervision to lower-level clerical assistants.

• May assist in the hiring and training of new employees.

• May operate a variety of office automation and peripheral equipment, and a variety of office related appliances.

• May prepare and process payroll records.

• Perform routine office equipment checks to determine cause of problems; report needed repairs.

• May undertake and complete a variety of office assistance projects requiring independent judgment, initiative, and the maintenance of confidentiality.

Essential job duties may be assigned that are not listed above but are relative to this job classification. (Reasonable accommodation will be made when requested and determined by the County to be appropriate under applicable law.)

MINIMUM QUALIFICATIONS

Minimum qualifications are used as a guide for establishing the education, training, experience, special skills and/or license which are required and equivalent to the following.

Education:

• Equivalent to completion of the twelfth (12th) grade.

Experience:

• Six (6) months of experience performing general clerical duties.

• Orcompletion of an approved office support program from an accredited business/community college or adult school.

Conditions of Employment

Candidates selected may be required to pass a pre-employment drug and alcohol screening. Additionally, a background investigation may also be conducted, which may include a re-investigation every 10 years for some positions. An Employment Eligibility Verification using E-Verify may be required on the first day of employment for some positions. Some job classes may also require a physical exam.

College Cost Reduction Access Act

This may be a qualifying position for student loan forgiveness through the College Cost Reduction and Access Act (CCRAA). Only student loan payments made after October 1, 2007 and in a qualified repayment plan are eligible. For more information you are encouraged to speak with your student loan servicer or visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER