External Site Coordinator

Bastyr University; Seattle (WA); On-site; USD 65,000 - 90,000; Part time

Job summary

A leading university is looking for an External Site Coordinator to manage and enhance rotation programs for ND and Acupuncture students. This mid-senior level position emphasizes diversity, equity, and inclusion, coordinating off-site clinical activities while educating community partners about the programs. The candidate will support operational procedures and assist faculty supervisors, contributing to higher education’s mission of equity and care.

Qualifications

• Experience in project management and program coordination.
• Strong public speaking and communication skills.
• Background in education, communication, or counseling.

Responsibilities

• Facilitate day-to-day activities of student rotations.
• Develop and expand external shift programs.
• Train new external site faculty supervisors.

Skills

Project Management

Public Speaking

Communication

Problem Solving

Education

Bachelor’s degree in education or related field

ND degree from a CNME accredited school

Job description

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Bastyr University believes that inclusive diversity is essential for achieving academic excellence and creating a profoundly enriching university experience. Our faculty and staff are committed to achieving our mission by educating students to be future leaders that bring the natural health arts and sciences to people from all backgrounds. Promoting an educational environment that allows students, faculty and staff to develop their talents while experiencing a sense of community, we expect campus members to engage in respectful communication, behaviors and thoughtful self-reflection, increase their understanding of cultures and empower people who are disenfranchised, marginalized or oppressed. In so doing, the University pledges to prepare our students (and support faculty and staff) to recognize and appropriately respond to health inequities that affect multiple communities. This involves infusing DEI knowledge, skills, and practices in all academic programs, clinical training and patient services. In all, Bastyr University is dedicated to the welfare of our students and patients as well as to promoting equal opportunity and access to education and health care.

Position Summary

The Naturopathic Medicine External Site Coordinator facilitates the day-to-day activities of ND and Acupuncture student rotations of the Bastyr University clinics in the community that serve varying populations that are ethnically diverse and financially challenged which include seniors, women and youths experiencing homelessness.

Essential Job Duties

• Supports both the University and program’s mission, vision and commitment to diversity, equity and inclusion in all communities.
• Develop and expand the off-site/external shift program from prospect site identification to operation of the rotation.
• Organize and present informational sessions to all levels of ND and AEAM students and educate the local medical community about the Bastyr University programs.
• Assist in the development of operational procedures in consulting with medical and administrative staff from both Bastyr and the off-site clinics.
• Train new external site faculty supervisors on supply and dispensary ordering and inventory procedures, negotiate supply and dispensary costs, track inventory supplies, submit the patient census and expenses, and assist in the development of the external shift budget as needed.
• Disseminate information regarding all external rotations and off-site activities, communicate changes in rotation status to the students, and counsel students on external rotation opportunities, process site credentialing requirements, and track/follow-up on submitted documents.
• Coordinate marketing activities in accordance with pre-approved guidelines, work closely with the Development Office to cultivate and acknowledge donors and supporters of the program.
• Update operating agreements and procedures, provide the necessary materials and documents needed for the University accreditation process.
• To perform other tasks and responsibilities relevant to the position.
  
  

Other Responsibilities

• Promotes, supports, and adheres to the DEI principles of Bastyr University.
• Submit regular reports on the patient census and other reports needed for strategic planning and resource allocation.
• Participate in the university accreditation process as directed by the Chief Medical Director / Executive Director of Clinic Operations and Dean of the School of Naturopathic Medicine.
• Undertake other projects and assignments as directed by the Chief Medical Director / Executive Director of Clinic Operations.
  
  

Knowledge, Skills, And Abilities

• Must understand the importance of diversity, equity, and inclusion in clinical education and patient care.
• Must know project management; survey development, implementation, and reporting; and budget development.
• Must have good public speaking skills, fluent in English, and have excellent written/verbal communication skills and ability to communicate clearly over the telephone, in writing and in-person with health care professionals in all areas, students in all programs, faculty, and department managers at the clinic, and to present program information to small and large audiences.
• Must have the ability to travel to off-site locations
• Must have conflict resolution and problem-solving skills
• Must be able to provide presentations to outside medical and managerial professionals about the Bastyr training program to develop off-site ND and AEAM opportunities.
• Must have knowledge of college-level student registration procedures and requirements preferred.
• Must have at least a bachelor’s degree with coursework in communications, education, and/or counseling.
• Must be able to function cooperatively and efficiently in a team environment while also able to work independently.
• Ability to produce forms, reports, articles, fliers, and letters using PC-based word-processing, database management and spreadsheet software.
• Ability to write proposals, marketing materials, newsletter articles for intra-University and off-site clinic publications, formal agreements, and procedures in consultation with various staff members and external contacts.
• Must background in reviewing legal documents and educational operating agreements
  
  

Experience

• At least three to five years of general administrative experience, including customer service, public relations/outreach, and counseling in a records-intensive environment.
• Academic advising or placement type experience, program development and/or coordination experience in a health care or educational setting, or comparable experience, is strongly preferred.
  
  

Education

• Bachelor’s degree in education, communication, or related field with relevant background experience or ND degree from a CNME accredited school.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Other

• Industries

  Higher Education

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