External Post

Jobgether; United States; On-site; USD 87,000 - 117,000; Full time

Benefits offered by this job

Base salary with equity potential

Remote work across geographies

Career development in recruiting ops

Exposure to AI-enabled workflows

Competitive technology-focused team

Job summary

Jobgether, on behalf of a partner company, seeks a remote Recruiting Operations Coordinator based in the United States to support a global Talent Acquisition function. You will coordinate complex interview processes across multiple time zones, from assessments to executive and security panels, while managing calendars and ATS records.

This role combines high-touch candidate support with compliance, analytics, and operations.

Qualifications

• 2–4 years in recruiting coordination or talent operations in tech or cybersecurity SaaS.
• Experience with ATS such as Ashby/Greenhouse/Lever and scheduling tools like GoodTime/Calendly/Google Workspace.
• Coordinate high-volume calendars across multiple time zones with accuracy.
• Strong discretion with confidential data and candidate privacy.
• Excellent written and verbal communication with a service mindset.
• Experience using AI tools to improve communications and workflows.
• Bachelor’s degree in related field preferred, equivalent experience considered.

Responsibilities

• Orchestrate multi-stage interview loops across global time zones including coding and security panels.
• Manage calendars, conflicts, rooms, and virtual links with AI-assisted scheduling.
• Deliver high-touch candidate experience from screening to offer with itineraries and guidance.
• Serve as main contact for candidate logistics and interview questions.
• Maintain ATS records, compliance checks, background checks, NDAs, and scorecards.
• Monitor feedback completion and drive timely hiring decisions.
• Use AI analytics to identify bottlenecks and optimize scheduling efficiency.
• Support posting distribution and recruiting events, contributing to process improvements.
• Develop expertise in ATS and troubleshoot workflows for colleagues.
• Synthesize interview feedback for hiring committees while protecting confidentiality.
• Track recruiting metrics like time-to-schedule, interview completion, and data accuracy.

Skills

Recruiting coordination

Talent operations

HR coordination

Attention to detail

Communication skills

AI tools usage

Project management

Education

Bachelor's degree preferred

Tools

Ashby

Greenhouse

Lever

GoodTime

Calendly

Google Workspace

Job description

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for an External Post based in the United States.

This remote role supports a global Talent Acquisition function by ensuring every candidate experiences a smooth, well-organized hiring journey.

You’ll coordinate complex interview processes across multiple time zones, from technical assessments to executive and security panels.

The role combines high-touch candidate support with ATS administration, compliance coordination, and recruiting operations.

You’ll work closely with recruiters, hiring managers, interviewers, and security leaders in a fast-paced technology environment.

AI-assisted tools and data insights will help you improve scheduling efficiency, communication, and recruiting workflows.

Success means keeping interview processes moving, maintaining accurate hiring data, and removing friction for candidates and internal teams.

This is an opportunity to become a key operational partner in scaling a high-performing global talent organization.

Accountabilities

• Orchestrate multi-stage interview loops across global time zones, coordinating coding assessments, technical architecture interviews, executive panels, and security evaluations.
• Manage calendars, scheduling conflicts, meeting rooms, and virtual conference links accurately and efficiently, using automated and AI-assisted scheduling tools where appropriate.
• Deliver a high-touch candidate experience from initial screening through offer acceptance, providing clear itineraries, interview guidance, panel information, and day-of support.
• Act as a primary point of contact for candidate logistics, interview questions, and expense-related inquiries, ensuring timely and professional communication.
• Maintain accurate candidate records and hiring workflows within the ATS, including compliance checks, background checks, NDAs, interview feedback, and scorecards.
• Monitor interviewer feedback completion and follow up as needed to ensure feedback is submitted promptly and supports timely hiring decisions.
• Use recruiting data and AI-assisted analysis to identify process gaps, scheduling bottlenecks, and opportunities to improve operational efficiency.
• Support recruiting operations by distributing job postings, assisting with industry and community recruiting events, and contributing to process-improvement initiatives.
• Develop deep expertise in the ATS and support colleagues with workflow troubleshooting, optimization, and best practices.
• Use AI tools to synthesize and structure interview feedback for hiring committees while maintaining appropriate confidentiality and judgment.
• Track key recruiting operations metrics, including time-to-schedule, interview completion, feedback timeliness, candidate satisfaction, and ATS data accuracy.

Requirements

• 2–4 years of experience in recruiting coordination, talent operations, HR coordination, or a related field, ideally in a fast-growing technology or cybersecurity SaaS environment.
• Hands-on experience with modern Applicant Tracking Systems such as Ashby, Greenhouse, or Lever, along with automated scheduling tools such as GoodTime, Calendly, or Google Workspace.
• Proven ability to coordinate high-volume, complex calendars across multiple global time zones with exceptional accuracy and responsiveness.
• Strong attention to detail and a high level of discretion when handling candidate information, confidential data, and privacy-sensitive processes.
• Excellent written and verbal communication skills, combined with a professional, service-oriented approach to candidates and internal stakeholders.
• Experience using AI-assisted productivity and writing tools such as Claude or ChatGPT to improve communications, prepare materials, analyze information, and optimize workflows.
• Ability to manage multiple priorities in a fast-moving environment while maintaining accuracy, organization, and a strong candidate focus.
• Experience coordinating technical or engineering interview loops is preferred.
• Familiarity with Slack, Microsoft Teams, and the Google Workspace ecosystem is a plus.
• Working knowledge of cybersecurity terminology, industry trends, and technical recruiting environments is advantageous.
• Experience using AI-powered analytics or insights tools to identify recruiting trends and operational bottlenecks is a plus.
• A bachelor’s degree in Business Administration, Human Resources, Communications, or a related field is preferred, though equivalent hands-on experience may be considered.

Benefits

• Salary: $86,694–$116,681 base salary, with actual compensation determined by factors such as experience, skills, knowledge, abilities, and location.
• Equity opportunity: Eligible employees may receive stock-based compensation grants based on company and individual performance.
• Remote work: Distributed work environment supporting collaboration across geographies.
• Career development: Opportunity to build expertise in recruiting operations, ATS administration, AI-enabled workflows, and talent acquisition strategy.
• Technology-focused environment: Exposure to modern recruiting technology, AI-assisted tools, and cybersecurity-focused hiring.
• Inclusive workplace: Commitment to equal employment opportunity and a culture centered on proactive leadership, direct communication, collaboration, high standards, and customer focus.

How Jobgether Works

We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best!

Why Apply Through Jobgether?

Data Privacy Notice:

By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.