EXTENDED DAY CLERK

Orange County Public Schools; Orlando (FL); On-site; USD 28,000 - 34,000; Full time

Job summary

Orange County Public Schools seeks an Extended Day program assistant to support operations after school. You will handle communications with parents and staff, record attendance, and help coordinators with activity planning and safety procedures.

Applicants should have a high school diploma, be capable with basic software, and obtain CPR/First Aid certification if not current. The role emphasizes health, safety and reliable attendance in a dynamic school environment.

Qualifications

• High school diploma required; related experience in child care or after-school programs preferred.
• CPR and First Aid certification must be current or obtained within 90 days of employment.
• Excellent interpersonal and written/verbal communication abilities.
• Ability to manage attendance and records using computer software.

Responsibilities

• Respond to internal and external customers in a timely, courteous manner.
• Record student attendance for Extended Day programs accurately.
• Assist with coordinating activities and material readiness for after-school sessions.
• Ensure safety and well-being of students following OCPS policies.

Skills

Excellent customer service

Communication skills

Record keeping

Safety awareness

Education

High school diploma

CPR/First Aid certification

Job description

Salary Schedule

Examples Of Essential Functions

• Responds to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light.
• Assists coordinator with phone calls, emails, newsletters related to the operation of the program.
• Communicates with parents, the site principal and school personnel using effective written and verbal communication.
• Assumes job of the verifier when the coordinator processes weekly tuition payments, prepares bank deposit, and completes paperwork in accordance with OCPS policy.
• Responsible for accurately recording student attendance for the morning and the afternoon programs on the Extended Day computer software program.
• Oversees student pick up and parent pin out process on computer. Follows OCPS policy regarding releasing students to authorized persons.
• Knowledge of functions necessary to manage Extended Day office in coordinators absence.
• Attends and participates in Extended Day district trainings along with program coordinator.
• Assists hourly extended day after school personnel; helps group leaders create activities to include in their weekly schedules.
• Supports staff activities that provide appropriate experiences designed to meet the physical, emotional and intellectual needs of children after school.
• Takes immediate action in situations involving the safety and well-being of students following OCPS standard procedures. Assistant is accountable for health and safety decisions for all children when program coordinator may not be on campus.
• Maintains current CPR/First Aid/ and Medication certification. Dispenses medication to children as needed. Maintains medication log and complies with OCPS policy.
• Provides assistance with fire and severe weather drills during Extended Day hours to ensure child safety and compliance with state and OCPS policies.
• Exercises good judgment to make decisions and takes responsibility for them. Takes initiative to solve problems.
• Aids with the maintenance and availability of materials, equipment and supplies.
• Responsible for afterschool snack distribution and any required record keeping.

Assumes Other Duties And Responsibilities, As Assigned.

• Operates a computer to enter, retrieve, review, or modify data; utilizes word processing, database, and software programs.
• Operates a variety of machinery, equipment, and tools associated with department activities, which may include a laminator, copy machine, or fax.
• Responsible for keeping up to date on current technology, as job appropriate, being used by OCPS. With the support of the district, attends training to ensure skill level in various technologies is at the level required to perform in current position.
• Responsible for timely and accurate information they maintain as part of their job responsibilities.

Marginal Functions

• Performs related duties as directed.

Minimum Training And Experience

High school diploma and a minimum of two (2) years related experience working in a child care, recreational, teaching or similar program which provides the required knowledge, skills and abilities to perform the essential job functions. Must have demonstrated aptitude for working with children. Must possess and maintain a current CPR and First Aid Certification or obtain within ninety (90) days of employment within this position.

PERFORMANCE APTITUDES

Data Utilization

Requires the ability to review, classify, categorize, prioritize, and/or analyze data and/or information. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.

Human Interaction

Requires the ability to provide leadership, guidance, assistance, and/or interpretation to others on how to apply procedures and standards to specific situations.

Equipment, Machinery, Tools, and Materials Utilization

Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude

Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.

Mathematical Aptitude

Requires the ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; may require ability to utilize principles of fractions and/or interpret graphs.

Functional Reasoning

Requires ability to apply principles of rational systems. Ability to interpret instructions furnished in written, oral, diagrammatic, or schedule form. Ability to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.

Situational Reasoning

Requires the ability to exercise the judgment, decisiveness and creativity required in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable.

ADA COMPLIANCE

Physical Ability

Tasks involve the ability to exert very moderate physical effort in light work, typically involving some combination of stooping, kneeling, crouching and crawling; and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight.

Sensory Requirements

Most tasks require visual perception and discrimination and oral communications ability as well as the ability to perceive and discriminate sounds.

Environmental Factors

Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents, violence, disease, or pathogenic substances. The Orange County School District will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.

The Orange County School District will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.