Export Operations Agent - Air & Ocean

ICAT LOGISTICS INC; United States; On-site; USD 59,000 - 69,000; Full time

Job summary

ICAT Logistics Inc. is seeking an Export Operations Agent to manage air and ocean export shipments, handling quotes, vendor decisions, and invoicing within ICAT policy. The role focuses on delivering top-tier client service across domestic and international shipments.

You will coordinate scheduling, carrier bookings, rate negotiations, and documentation, while maintaining accurate data in the TMS and contributing to SOP development to improve margins.

Qualifications

• Bachelor’s degree or equivalent experience.
• 2+ years of transportation and/or freight forwarding experience specifically in air/ocean export.
• Working knowledge of spot quotes, LTL, TL, and expedited ground services.
• Knowledge of the NMFC and density rating.
• Hands-on ability with rating and routing freight.
• Understanding of major carriers serving Canada and Mexico.
• Proven track record of building relationships with customers and vendors.
• Knowledge of international regulations and compliance in air/ocean freight.
• Experience negotiating rates with trucking companies, carriers, and overseas partners.
• Knowledge of international and domestic geography.
• Intermediate skills with Microsoft Office products.
• Ability to plan and effectively set priorities for implementation.
• Analytic and problem-solving skills in logistics.
• Ability to meet deadlines with strong time management.
• Multitask in a fast-paced environment with attention to detail.
• Strong communication skills and ability to motivate others.

Responsibilities

• Prioritize, schedule, and route shipments for transportation throughout the U.S.
• Complete day-to-day coordination, execution, and tracking of shipments
• Schedule and arrange pickups and deliveries
• Book space with carriers
• Negotiate rates with trucking companies, carriers, and cartage agents
• Coordinate documentation between clients, vendors, forwarders, and brokers
• Prepare shipments for turnover to tracking team members
• Prepare quotations for ICAT clients
• Track and trace freight and provide ETA
• Enter proofs of deliveries into the system
• Enter vendor costs and invoice within ICAT policy
• Keep the TMS updated with notes and issues
• Ensure compliance with industry and ICAT requirements
• Make vendor, invoice, and margin decisions
• Suggest SOPs and automation to improve efficiency
• Develop cost-saving and margin-improving solutions
• Collaborate with management to meet goals
• Build strong relationships with customers and vendors
• Join sales calls with key accounts
• Address vendor issues and discrepancies with management
• Participate in team meetings and contribute ideas
• Lead through action and mentoring
• May work after hours on call
• Perform other duties as assigned

Skills

Air/ocean export knowledge

Vendor negotiation

Relationship building

Time management

Attention to detail

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office

Job description

All Jobs > Export Operations Agent - Air & Ocean

The role of Export Operations Agent is client facing to provide the highest-level customer experience through the processing of air export shipments. This involves commercial cargo with some contractor cargo. The role will rate quotes, make decisions regarding vendors, invoice amount and profit margin. The role will create SOPs, provide day-to-day coordination, execution and tracking of shipments, which could be domestic and/or international.

Essential Duties and Responsibilities

• Prioritize, schedule, and route shipments for transportation throughout the U.S.
• cargo requirements including spot bidding and GFM knowledge for Government clients, if applicable
• Complete day-to-day coordination, execution, and tracking of shipments
• Schedule and arrange pickups and deliveries
• Book space with carriers
• Negotiate rates with trucking companies, carriers, and cartage agents
• Coordinate and complete documentation between clients, vendors, forwarders, and brokers
• Prepare shipments for turnover to tracking team members
• Prepare quotations for ICAT clients
• Track and trace freight, as well as provide estimated times of arrival and verify piece counts
• Gather proof of deliveries and enter them into the operating system
• Request and enter vendor costs into each shipment and prepare to invoice within the time frame of ICAT policy
• Keep the information in the TMS (operating platform) updated and accurate
• Including tracking notes, service issues, and vendor issues
• Ensure that all industry and ICAT compliance requirements are met
• Make business decisions regarding the choice of vendor, customer invoice amount, and profit margin
• Provide innovative solutions to customer service issues/barriers.
• Create and assist in implementing standard operating procedures and/or automation; make suggestions for increased efficiency
• Develop and assist in implementing creative solutions to enable cost savings and improve margins
• Collaborate with management and the team to establish plans for meeting short- & long-term goals
• Build and maintain strong relationships with customers and vendors
• Join sales calls with key accounts to cultivate relationships
• Work with vendors to negotiate rates and/or handle discrepancies, and service issues
• Work with management to actively participate in team meetings and provide ideas for continued team growth and development
• Be a leader through actions, communication, and mentoring
• May be required to work after hours on call as determined by management
• Perform other duties as assigned

Qualifications & Skill Requirements

• Bachelor’s degree or equivalent experience
• 2+ Years of transportation and/or freight forwarding experience specifically in air/ocean export
• Working knowledge of spot quotes, LTL, TL, and expedited ground services
• Knowledge of the NMFC and density rating
• Hands-on ability with rating and routing freight
• Understanding of major carriers, including those who serve Canada and Mexico
• Proven track record of building relationships and gaining credibility with customers and vendors
• Functional knowledge of international regulations and compliance procedures in air/ocean freight
• Experience negotiating rates with trucking companies, carriers, and overseas partners, etc.
• Knowledge of international and domestic geography, including countries & major cities
• Intermediate skills with Microsoft Office products
• Ability to plan and effectively set priorities for implementation
• Proven analytic and problem-solving skills in a time-sensitive, logistics environment
• Excels at meeting deadlines and demonstrates superior time management skills
• Natural ability to multi-task in a fast-paced work setting with a strong attention to detail
• Superior communication skills and an ability to motivate people with an emphasis on listening skills
• Ability to relate to and successfully interact across a variety of settings and work well with a broad and diverse workforce throughout the organization
• Demonstrates ability to work in a client-centric setting
• Ability to be flexible as priorities shift
• Consistent in follow-up and follow-through
• Highly motivated team player with an outgoing and positive work attitude
• Credible with a high level of personal integrity
• Adaptive to ICAT’s core values

Physical Demands and Work Environment:

• Most work is performed indoors in an office setting
• Flexible approach to work, due to clients’ needs and project support requirements
• Regularly use hands to type, handle, or feel
• Required to use close, distance, color, and peripheral vision, depth perception and can focus
• Must have clear, easy to understand oral communication ability
• Ability to sit for prolonged periods. May occasionally need to stoop, climb, or squat

Supervisory Responsibilities: No

Travel Requirement: No

Salary Range: $58,990 - $69,400

Salary Description

$58,990 - $69,400

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As part of our commitment in creating a fair, efficient, and consistent hiring process we may use artificial intelligence (AI) to help our recruiting teams organize, summarize, and analyze information provided by candidates, including resumes, application responses, and other materials submitted during the application process.AI may be used to identify patterns, highlight relevant skills, and experience, and assist in comparing a candidate’s qualifications with the requirement of a specific role. These tools are to improve efficiency and consistency while supporting more informed hiring decisions, which will ultimately be made by the hiring team.