Export Documentation Coordinator

Pacific Seafood; Northern (KY); Hybrid; USD 27,000 - 30,000; Full time

Benefits offered by this job

Health insurance

401(k) Retirement Plan options

Paid time off

Employee Assistance Program

Product purchase program

Job summary

Pacific Seafood is seeking an Export Documentation Coordinator in Clackamas to support our transportation team. You will enter data into databases, maintain rate sheets, and generate reports to ensure accurate documentation for customers.

The role requires attention to detail, proficiency in MS Office, and familiarity with AS400. Prior data-entry experience and strong communication are essential for success in a fast-paced environment.

Qualifications

• High School Diploma or GED required.
• Minimum of one year related experience.
• Preferred: experience with detailed documentation.
• Strong MS Office skills (Word/Excel).
• Excellent customer service and data entry skills.

Responsibilities

• Export Data Entry: enter and update high volumes of data into databases, spreadsheets, and internal systems.
• Review data for errors, missing information, and inconsistencies; correct as needed.
• Communicate discrepancies or data issues to supervisors promptly.
• Enter pick tickets and orders in AS400 daily.
• Maintain internal rate sheet for ocean shipping contracts.
• Follow established data entry procedures, naming conventions, and documentation standards.
• Work efficiently in a fast-paced environment to meet daily and weekly goals.
• Oral and written communication with transportation personnel.

Skills

Data entry

MS Office

Communication

Customer service

Typing

Education

High School Diploma or GED

Tools

AS400

Excel

Word

Job description

Export Documentation Coordinator

Department: PGT Admin

Employment Type: Full Time

Location: Clackamas

Reporting To: Jeri Roberts

Compensation: $19.75 - $21.92 / hour

Description

At Pacific Seafood, we do more than just provide the world with the healthiest proteins on the planet. We are a family-owned, excellence-driven organization committed to being the brand of choice in the marketplace and the employer of choice in the community. We believe in servant leadership, investing in our team members’ personal and professional growth, and rewarding performance. We live by the core values of our Diamond Philosophy: Teamwork, Productivity, Quality, and Excellence—which means consistently doing your best and always striving to do better.

Summary: The Export Documentation Coordinator at Pacific Seafood is a key role in our transportation team supporting efforts to get the correct documents/orders to customers. This position involves entering data into databases, maintaining rate sheets, and reporting as needed.

Key Responsibilities

1. Export Data Entry:

• Accurately enter and update high volumes of data into databases, spreadsheets, and internal systems
• Review data for errors, missing information, and inconsistencies; correct as needed
• Communicate discrepancies or data issues to supervisors promptly
• Responsible for entering pick tickets and orders in AS400 daily
• Maintain internal rate sheet for ocean shipping contracts
• Follow established data entry procedures, naming conventions, and documentation standards
• Work efficiently in a fast-paced environment to meet daily and weekly goals
• Oral and written communication with transportation personnel

2. Document Management:

• Protect confidential and sensitive information in compliance with company policies
• Support other administrative tasks related to records management and documentation
• Maintain organized digital and physical filing systems for easy retrieval and auditing

Additional responsibilities may be assigned as deemed necessary to support the overall goals and objectives of the position.

What you bring to Pacific Seafood

Education and Experience

• Required:
  • High School Diploma or GED equivalent.
  • Minimum of one-year related experience and/or training.
• Preferred:
  • Previous experience with preparing detailed documents.
  • Basic technology set up support skills.
  • Excellent customer service skills.
  • Strong computer skills in MS Office Suite, primarily Word and Excel.
  • Strong data entry skills.

Physical Requirements:

The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. While performing the duties of this job, the team member:

• Sedentary work, walking and standing are required only occasionally.
• Reaching. Extending hand(s) and arm(s) in any direction.
• Fingering. Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Talking. Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• Hearing. Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound.
• Close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
• Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers.
• Occasionally lift and/or move up to 25 pounds.

Working Conditions:

The working environment characteristics described here are representative of those a team member encounters while performing the essential functions of this job. While performing the duties of this job, the team member is exposed to:

• Office, as well as warehouse environment.
• Moderate noise level in the work environment.
• Plant exposure to wet, cold, and/or humid temperatures.
• Standard office equipment and heavy machinery.

Benefits

Total compensation:

At Pacific Seafood, your base wage is only a portion of your overall compensation package. We invest in our Team Members through a comprehensive and attractive total rewards package, including but not limited to:

• Health insurance benefits options, including medical, prescription, vision, dental, basic group life and short-term disability.
• Flexible spending accounts for health flex and dependent care expenses
• 401(k) Retirement Plan options with generous annual company profit sharing match
• Paid time off for all regular FT team members, to include sick days and vacation
• Employee Assistance Program- Confidential professional counseling, financial, and legal assistance provided at no charge to Team Members and immediate family members
• Product purchase program

Pacific Seafood is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.