Export Coordinator M-F 8am-4:30pm with rotating weekend shifts

United Parcel Service Sweden Aktiebolag; United States; On-site; USD 32,000 - 33,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Flexible Spending Account

Health Savings Account

Dependent Care Flexible Spending

Life Insurance & AD&D

Disability Income Protection

Employee Assistance Program

401(k) retirement program

Vacation

Paid Holidays

Paid Sick Leave

Job summary

UPS Healthcare Precision Logistics is seeking an Export Coordinator to manage air export shipments, ensure documentation accuracy, and maintain compliance in a fast-paced environment. You will coordinate bookings, monitor shipments from origin to destination, and communicate with carriers and internal teams to meet schedules.

Key responsibilities include AES filings, Maestro data upkeep, and building strong cross-functional relationships while supporting ongoing improvements and weekend rotation

Qualifications

• Experience in export freight forwarding or logistics coordination (air export desirable).
• Knowledge of air export regulations and documentation requirements.
• Experience with AES filing and export compliance processes.
• Excellent organizational and multitasking skills with strong attention to detail.
• Proficiency in Microsoft Office and logistics systems.
• Ability to work independently and with a global team.

Responsibilities

• Coordinate air export shipments end-to-end.
• Book shipments at current rates and route accordingly.
• Track outbound shipments from origin to destination.
• Send pre-alerts and shipment notifications to destinations.
• Communicate with carriers, customers, and internal teams about status and timelines.
• Maintain Maestro shipment data with milestones and route legs.
• Verify export documents for accuracy and completeness.
• Handle AES filings in compliance with export regulations.
• Build relationships with internal departments, overseas offices, agents and service providers.
• Support continuous process improvements to meet departmental goals on time.

Skills

Air export regulations

AES filing

Export documentation

MS Office

Communication skills

Organizational skills

Team collaboration

Time management

Education

High school diploma or equivalent

Job description

Job Description:

Together, we are Marken, UPS Healthcare Precision Logistics. As the clinical and advanced therapy part of UPS Healthcare, we reach patients faster, with greater scalability and access to new pathways throughout the supply chain. With our One UPS advantage and comprehensive service portfolio, including Polar Speed's in-network pharmacies, we are optimally positioned to keep our clients competitive in an increasingly complex market.

Job Summary:

We are seeking a responsible, experienced logistics professional to join our team as an Export Coordinator. This role is essential in coordinating daily export operations to ensure compliance, accuracy, and efficiency.

The successful candidate will demonstrate a strong sense of integrity, attention to detail, and the ability to make sound, timely decisions in a fast-paced environment.

Key Responsibilities:

• Coordinate and manage all aspects of air export shipments.


• Ensure bookings are made at current and accurate rates; consolidate and route shipments in accordance with local office procedures.


• Monitor and track all outbound shipments from origin to final destination, ensuring timely updates and communication.


• Send pre-alerts and shipment notifications to destination offices and agents promptly.


• Communicate effectively with carriers, customers, and internal teams regarding shipment status, delivery schedules, and special handling requirements.


• Maintain accurate and up-to-date shipment data in the Maestro system, including all milestones and route legs.


• Verify and ensure accuracy and completeness of export documentation, coordinating with the Customer Service department to obtain missing information as needed.


• Handle AES (Automated Export System) filings in compliance with export regulations.


• Build and maintain strong relationships with internal departments, overseas offices, agents, and service providers.


• Support continuous improvement in production, productivity, and quality standards to achieve departmental goals within set timelines.

Qualifications:

• High school diploma, GED, or International equivalent


• Basic knowledge of customs operations, laws and regulations, and other government departments


• Basic computer skills


• Basic understanding of HS system


• Minimum 1 years of experience in export freight forwarding or logistics coordination (air export experience highly desirable).


• Strong knowledge of air export regulations and documentation requirements.


• Experience with AES filing and export compliance processes.


• Excellent organizational and multitasking skills with strong attention to detail.


• Effective written and verbal communication skills. Proficient in Microsoft Office Suite (Excel, Outlook, Word) and other logistics systems.


• Ability to work independently and as part of a collaborative global team.


• Demonstrated problem-solving and decision-making abilities in a time-sensitive environment.


• A positive, professional attitude with a strong commitment to integrity, accuracy, and service excellence.


• Must be able to work rotating weekends

Compensation & Benefits:

Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $23.00 per hour to $24.30 per hour. Pay is based on several factors including but not limited to, market location and may vary depending on job-related knowledge, skills, and education/training and a candidate's work experience.

• Medical/prescription drug coverage


• Dental coverage


• Vision coverage


• Flexible Spending Account


• Health Savings Account


• Dependent Care Flexible Spending Account


• Basic and Supplemental Life Insurance & Accidental Death and Dismemberment


• Disability Income Protection Plan


• Employee Assistance Program


• 401(k) retirement program


• Vacation


• Paid Holidays and Personal time


• Paid Sick and Family and Medical Leave time as required by law.

Employee Type:

Permanent

Other Criteria:

UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.

UPS is an equal opportunity employer. UPS does not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity or any other