Export Compliance & Contracts Manager

Knowmadics; United States; On-site; USD 90,000 - 135,000; Full time

Job summary

Knowmadics is seeking an Export Compliance & Contracts / Subcontracts Manager to support international and federal operations. You will lead export control compliance while administering contracts and subcontracts throughout their lifecycle, coordinating with legal and international sales teams.

You will develop, implement, and maintain compliance processes, classify jurisdiction, prepare documentation, and support audits.

Qualifications

• 5+ years of contracts/subcontracts administration experience.
• Understanding of EAR, ITAR, OFAC.
• Experience with FAR/DFAR.
• Strong negotiation and documentation skills.
• Bachelor’s degree or equivalent experience; eligible for U.S. clearance.

Responsibilities

• Develop, implement, and manage export compliance processes aligned with EAR/ITAR.
• Serve as point of contact for export control matters with export attorney.
• Classify products and prepare export documentation.
• Administer contracts and subcontracts through all stages under FAR/DFAR.
• Coordinate with project managers to monitor SOW and delivery.
• Support internal/external audits and maintain contract records.

Skills

Export compliance

Negotiation

Communication

Project management

Regulatory knowledge

Education

Bachelor's degree

Job description

The Export Compliance & Contracts / Subcontracts Manager supports international and federal business operations. This dual-role position combines responsibility for export compliance administration with contracts and subcontracts management.

The role coordinates required activities to ensure export actions comply with applicable U.S. laws and regulations, including EAR, ITAR, and OFAC. It also supports the development, negotiation, and execution of contracts and subcontracts throughout their lifecycle. This position includes responsibility for maintaining and administering the company’s export compliance processes in support of international sales activities.

Duties and Responsibilities

Primary Responsibilities: Export Control & Compliance

• Develop, implement, and manage export compliance processes and procedures in alignment with U.S. Department of Commerce (EAR) and Department of State (ITAR) regulations.
• Serve as the primary point of contact for export control matters, collaborating with the company’s export attorney to ensure adherence to trade control laws, sanctions, and license requirements.
• Work with outside counsel the determine export jurisdiction and classification (ECCN/USML) for products, software, and technology.
• Prepare, review, and manage export documentation.
• Develop and maintain export control records and internal tracking systems to support audits and government reporting.
• Train internal stakeholders—including international sales and engineering teams—on export compliance best practices.
• Coordinate with the international sales team to ensure all exports, proposals, and communications align with compliance standards.
• Support risk assessments, restricted party screenings, and export license applications as needed.

Secondary Responsibilities: Contracts and Subcontracts Administration

• Administer and manage contracts and subcontracts through all stages—proposal, negotiation, execution, and closeout—in compliance with FAR, DFAR, and company policies.
• Develop and issue RFP packages, analyze proposals, conduct price and cost analysis, and develop negotiation strategies.
• Execute and manage Proprietary Information Agreements, Non-Disclosure Agreements, Teaming Agreements, and Subcontract Modifications.
• Ensure proper contract flow-down of terms and conditions to subcontractors.
• Coordinate with project managers, finance, and legal to monitor performance against SOW, funding, and delivery requirements.
• Exercise independent judgment to resolve contractual or performance issues, escalating to leadership or counsel as needed.
• Support internal and external audits and maintain accurate contract documentation.

Qualifications

Basic Qualifications:

• 5+ years of experience in contracts/subcontracts administration supporting federal programs.
• Demonstrated understanding of export control regulations (EAR, ITAR, OFAC) and international trade compliance.
• Experience with FFP and FFP-LOE contract types.
• Strong negotiation skills and familiarity with FAR/DFAR.
• Proven ability to manage multiple, complex projects simultaneously in a fast-paced environment.
• Excellent communication and documentation skills.
• Bachelor’s degree and/or equivalent experience (10 years contracting experience).
• Eligible to obtain a U.S. Security Clearance – U.S. Citizenship required.

Desired Qualifications:

• Experience establishing or managing an internal Export Compliance Program (ECP).
• Experience with SBIR/STTR contracts.
• Price analysis experience and ability to assess proposal reasonableness.
• International contracting experience.
• Ability to collaborate cross-functionally with legal, operations, and international sales teams.
• Strong analytical skills and sound judgment in managing risk and compliance.

Working conditions

• Willingness to work in various settings as needed, including in-person meetings and company functions.
• Flexibility to work extended hours during peak proposal or compliance periods.
• Occasional travel may be required to support business operations.
• Employees may be called upon to participate in in-person meetings, trainings, or company functions at Knowmadics offices or other designated locations. Travel in support of business operations may also be required, and employees are expected to comply with these obligations as part of their position.

Physical requirements

Prolonged periods of sitting and working at a computer.

Direct reports

None

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.